SOLICITATION NOTICE
J -- Medical Waste Shredder
- Notice Date
- 5/13/2010
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 562998
— All Other Miscellaneous Waste Management Services
- Contracting Office
- Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;A&MM Service (90C);1500 E. Woodrow Wilson Drive;Jackson MS 39216 5199
- ZIP Code
- 00000
- Solicitation Number
- VA25610RP0235
- Archive Date
- 7/13/2010
- Point of Contact
- John Collins
- E-Mail Address
-
ollins8@va.gov<br
- Small Business Set-Aside
- Total Small Business
- Award Number
- VA256-P-0936
- Award Date
- 5/14/2010
- Description
- The G.V. Sonny Montgomery VA Medical Center intends to award a sole source contract to George K Moss for replacing the medical waste shredder. George K Moss will provide all labor, equipment and materials to remove and dispose of existing failed equipment and provide new cart dump, waste shredder, and waste conveyor. The contractor will be able to achieve this in a four week delivery. Department of Veterans Affairs VISN 16 Justification and Approval 1.Identification of Agency and Contracting Activity Department of Veterans Affairs G.V. "Sonny" Montgomery VA Medical Center 1500 E. Woodrow Wilson Drive Jackson, MS 39216 2.Nature/Description of Action Unusual and Compelling Urgency: Existing medical waste treatment equipment has failed. Emergency replacement of shredder equipment required to return waste treatment plant to operational status. 3.Description of Supplies/Services Contractor shall provide all labor, equipment and materials to remove and dispose of existing failed equipment and provide new cart dump, waste shredder, and waste conveyor. All work shall be in accordance with contractor proposal dated 4/23/2010. Estimated Value: $ 143,531.00 Delivery: ASAP- estimated 4 week delivery 4.Identification of Statutory Authority ( ) 41 U.S.C. 253 (c) (1) Only One Responsible Source (X) 41 U.S.C. 253 (c) (2) Unusual and Compelling Urgency ( ) 41 U.S.C. 253 (c) (3) Industrial, Mobilization, Engineering, Developmental, or Research Capability or Expert Services ( ) 41 U.S.C. 253 (c) (4) International Agreement ( ) 41 U.S.C. 253 (c) (5) Authorized or Required by Statute ( ) 41 U.S.C. 253 (c) (6) National Security ( ) 41 U.S.C. 253 (c) (7) Public Interest 5.Rationale in support of citation in Paragraph 4 above: a.Description of contractor and or of acquisition action that demonstrates that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited: Medical waste treatment is a critical utility for the Medical Center. With the current equipment failure, the facility is required to contract out disposal and treatment services at a considerable expense. Additionally, waste handling employees are being required to pack and store these hazardous materials, increasing the risk of environmental exposure. b.Efforts made to ensure that offers are solicited from as many potential sources as practical: FMS requested proposal from three sources immediately upon existing equipment failure. The proposed vendor provided the low bid (one bid @ $166,000, one no response). Additionally, proposed vendor can provide accelerated delivery schedule, with estimated delivery time of 4 weeks, in lieu of estimated 12-16 weeks. c.If the Sole Source Exception (c) (1) was chosen, state the date of synopsis or the basis for waivers. Not Applicable d. If the Urgency Exception was chosen and this J&A was prepared after the procurement action was carried out, state the reasons. Not Applicable The above acquisition will be negotiated with: George K. Moss Co., Inc. P.O. Box 380156 Birmingham, AL 35238 Mr. David Duffner 205-408-2929 6.Determination of a Fair and Reasonable Cost The Contracting Officer determines that the anticipated cost to the government will be fair and reasonable because a complete analysis of all costs or a price analysis will be fully utilized prior to award of the contract. Price analysis was used. Prices are within expected range based on the government estimate and available quotes. 7.Description of market survey and any interested sources. If no market survey was conducted, state the reason. Not Applicable 8.Additional Support for the use of other than full and open competition: a. Explanation of why technical data, specifications, engineering descriptions, statement of work or purchase descriptions suitable for full open and competition have not been developed or are not available: Not Applicable b. When the sole source exception is used in the case of a follow-on acquisition, provide an estimate of the cost that would be duplicated and describe how the estimate was derived if the contract is awarded to other than the incumbent: Not Applicable c. When the urgency exception is cited provide the data, estimate of cost or other rationale as to the extent of harm to the government if the contract is not awarded expediently: Not Applicable 9.Sources expressing an interest: George K. Moss Co., Inc. 10. Actions, if any, being taken to remove barriers to full and open competition: No actions being taken at this time. 11. Delivery Requirements: As soon as possible to provide safe, code compliant disposal of facility's pathological waste. 12. Acquisition Plan: An Acquisition Plan ( ) is (X) is not required for this acquisition. 13. IT Approval: IT Approval ( ) is (X) is not required for this acquisition. If it is, include appropriate approvals. The assertions and recommendations in support of the justification have been prepared by: _______________________________________________________________________ Technical Representative Date Phone Contracting Officers Certification The Contracting Officer has determined that the justification is accurate and complete to the best of the Contracting Officer's knowledge and belief. __________________________________________________ __________________ Contracting Officer Not exceeding $500K Date ______________________________________________ _______________ One Level Above Contracting Officer, Exceeding $500K Date CONCURRED BY: _____________________________________________________________________ Head of Contracting Activity Over $500K not exceeding $10 MilDate
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