SOLICITATION NOTICE
X -- FACILITY TO HOLD A GRADUATION CEREMONY
- Notice Date
- 5/7/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 711310
— Promoters of Performing Arts, Sports, and Similar Events with Facilities
- Contracting Office
- Other Defense Agencies, Uniformed Services University of the Health Sciences, Directorate of Contracting, 4301 Jones Bridge Road, Bethesda, Maryland, 20814-4799
- ZIP Code
- 20814-4799
- Solicitation Number
- NCC0000098
- Archive Date
- 5/27/2010
- Point of Contact
- Christina Johnson, Phone: 3012953069, Dolores E May, Phone: 301-295-3922
- E-Mail Address
-
cjohnson@usuhs.mil, dmay@usuhs.mil
(cjohnson@usuhs.mil, dmay@usuhs.mil)
- Small Business Set-Aside
- N/A
- Description
- The Uniformed Services University of the Health Sciences (USUHS), the DoD Medical School and Health Sciences University, Bethesda, has a requirement for a facility that can provide the necessary space and audio services for a two-day graduation ceremony event to be held in Bethesda, MD on June 16 and 18, 2010. The government anticipates 410 participants on June 16, 2010 and 1500 participants on June 18, 2010. The Contractor must be able to accommodate all participants. Contractor facility must be located in close proximity to USUHS (within 5 miles), access to public transportation, and located in a safe, secure location. This notice serves as a combined synopsis/solicitation for commercial items prepared in accordance with the procedures in Subpart 12.6, as supplemented with additional information included in this notice. This solicitation will be issued as a request for quotation (RFQ). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular 05-40. The North American Industry Classification System (NAICS) code is 711310- Promoters of Performing Arts, Sports, and Similar Events with Facilities and the size standard is $7.0 million. This RFQ is full and open. It will be the responsibility of the contractor to check FedBizOpps at https://www.fbo.gov/, for any amendments to this solicitation. USUHS 2010 Graduation Ceremony 1 @ $__________________ All offerors are required to provide a total cost to provide a rental space to hold the two- day Uniformed Services University of the Health Sciences 2010 Graduation Ceremony. Please see the statement of work (SOW) for details. Statement of Work 2010 GRADUATION CEREMONY June 16, 2010 & June 18, 2010 •I. PURPOSE The Uniformed Services University of the Health Sciences (USUHS) will host a graduation ceremony for its 2010 graduates. The graduation ceremony will be held in Bethesda, MD on June 16, 2010 (graduation rehearsal) and June 18, 2010 (graduation ceremony). •II. OVERVIEW Graduation Rehearsal (June 16): Rehearsal will be held from 1:00 p.m. to 2:30 p.m. The rehearsal will require the use of the ceremony space, audio equipment, including an A/V technician. Approximately 410 people will be in attendance. Graduation Ceremony (June 18): Graduation will be held from 10:00 a.m. to 11:30 a.m. The facility will be required from 7:00 a.m. to 1:00 p.m. The ceremony will require the use of the ceremony space, breakout room or hall, audio equipment, including an A/V technician. Approximately 1500 people will be in attendance. III. DESCRIPTION OF SERVICES USUHS will hold the graduation rehearsal on June 16, 2010 (nonnegotiable) from 1:00 p.m. until 2:30 p.m. and the 2010 Graduation Ceremony on June 18, 2010 (nonnegotiable) from 7:00 a.m. to 1:00 p.m., each day at a facility location in Bethesda, Maryland. The awarded contract facility is responsible for the following services and accommodations in support of the 2010 Graduation Ceremony: Ceremony space (one main room, no less than 2500 sq. feet, with center stage; one breakout room or hall located on the same floor in close proximity to the main room). Secure seating for all participants. Audio visual equipment, services and technical personnel This ceremony has no requirement for food to be provided. Food, refreshments and snacks will be provided by the Government after the ceremony. The space and services are required for 410 participants for the rehearsal and approximately 1500 participants for the graduation ceremony. Because the graduation is open to the public, the location must offer easy access to public transportation, e.g., taxis, buses, light rails, trains. All space must also meet the standards of the Americans with Disabilities Act. After the ceremony light refreshments will be held, the breakout room or hall should accommodate all participants. Contractor Orientation The Contracting Officer's Representative (COR) will contact the contractor within 5 business days after the award to discuss graduation details and arrangements to ensure the immediate and effective implementation and administration of this contract. Ceremony Space Requirements •- Contractor shall provide a center stage with 31 chairs (nine for honorees and 22 for the Navy band) •- Please see below for Audio needs •- The stage should have the required space to set-up a flag and three (3) tables •- Provide two lecterns/podiums. The center stage should accommodate two lecterns/podiums. •- Seating shall be arranged facing the front of the stage. •- Provide security (post & roving). Needed to direct transportation and assist parking. Four (4) busloads are expected. •- Provide two to three tables and all seating Audio-Visual Equipment and Services Required The contractor shall provide all equipment and services identified to meet the presentation needs of the ceremony. The contractor will be responsible for providing all cables, connectors and switchers needed to operate the equipment to ensure a seamless transition of audio presentations throughout the ceremony. The contractor shall be responsible for providing and setting up all appropriate equipment and to test and ensure proper operation of all equipment and systems. All equipment and systems should be tested and made ready at least 30 minutes prior to the start of the ceremony. The contractor shall support the overall audio requirements of the ceremony. This includes providing sound reinforcement to the ceremony. Appropriate switchers and routers need to be identified and provided. The contractor shall supply a technician to support and operate all equipment throughout the main ceremony space. The technician shall primarily support the audio requirements, spot check and monitor the ceremony periodically, and act as primary contact for technical issues. The contractor shall provide audio equipment for the main meeting space •- Microphone •- Microphones on lecterns or on podium. Sound System for the main ceremony space and breakout room or hall: •· The audio system for the main ceremony space should have sufficient microphone and line inputs for all ordered microphones. Output of the audio system should allow for comfortable listening levels appropriate for the room size, audience size and room configuration. EVALUATION : The government will award a firm-fixed-price (FFP) contract resulting from this solicitation to the responsible offeror whose quote, conforming to this solicitation will be most advantageous to the government based on price and the following technical factors. In addition to your pricing and the technical factors, submit a detailed document showing the breakdown of the line item price including any applicable service charges. Technical Factors (a). Facility: Describe the size, layout, amenities, the quality and appearance, atmosphere of the space(s) (e.g. size, windows, light, sound), and availability and quality of complimentary onsite parking. (b). Location: access to public transportation, commuting distance/ease from USUHS, safety of the surrounding area/neighborhood. To be eligible for contract award, a contractor must be registered with the Central Contractor Registration (CCR) database. For instructions on registering with the CCR, please see the CCR website at http://www.ccr.gov. All offerors are required to submit a completed copy of the Federal Acquisition Regulations (FAR) Provision 52.212-3, Offeror Representations and Certifications - Commercial Items, with their quote. The following FAR provisions & clauses apply: 52.212-1 Instructions to Offerors-Commercial Items 52.212-2 Evaluation-Commercial Items 52.212-3 Offeror Representations and Certifications-Commercial Items 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items 52.222-3 Convict Labor 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-36 Affirmative Action for Workers with Disabilities 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration 52.232-36 Payment by Third Party Full-text versions provisions and clauses can be accessed electronically at https://www.acquisition.gov/far. Questions must be submitted via e-mail to cjohnson@usuhs.mil by May 10, 2010. Questions will not be answered over the phone and questions submitted after this date will not be answered. All quotes are due May 12, 2010 at 12:00 PM EST. Quotes may be e-mailed to cjohnson@usuhs.mil. All quotes/correspondences must reference: NCC0000098 - GME GRADUATION.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/USUHS/BethesdaMD/NCC0000098/listing.html)
- Place of Performance
- Address: Bethesda, Maryland, 20814, United States
- Zip Code: 20814
- Zip Code: 20814
- Record
- SN02143852-W 20100509/100507234836-6a188c8687cdfe230b7ad27b8393dda3 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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