SOURCES SOUGHT
R -- Master Servicer and Administrative Agent for DOE?s ATVM Program
- Notice Date
- 4/28/2010
- Notice Type
- Sources Sought
- Contracting Office
- Office of HQ PS (HQ)U.S. Department of EnergyOffice of Headquarters ProcurementMA-641000 Independence Ave., S.W.WashingtonDC20585
- ZIP Code
- 20585
- Solicitation Number
- DE-SOL-0001815
- Response Due
- 5/25/2010
- Archive Date
- 6/24/2010
- Point of Contact
- Miller, Ryan J 202-287-1487, ryan.miller@hq.doe.gov
- E-Mail Address
-
Miller, Ryan J
(ryan.miller@hq.doe.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS SOURCES SOUGHT NOTICE DOES NOT CONSTITUTE A REQUEST FOR A FORMAL PROPOSAL OR A PRE-SOLICITATION NOTICE. This notice is only for small business firms; large business firms should not respond. Also, this notice is provided as information to the marketplace and is an invitation for an expression of interest and demonstration of capability to perform the anticipated work. The Government will not pay for the provision of any information nor will it compensate any respondents for the development of such information. The NIAC code is 56149. The maximum average annual sales over last three years is $7.0 million. The U.S. Department of Energy ("DOE") has a requirement for a Master Servicer and Administrative Agent for DOE?s Advanced Technology Vehicles Manufacturing Loan Program (ATVM). This Project will be a Recovery Act funded contract. The Master Servicer will monitor and oversee loan servicing by administrative agents and collateral agents appointed by lenders in connection with loans guaranteed under Section 136 of the Energy Independence and Security Act of 2007. Loans value range from $25 Million to $750 Million. The Administrative Agent will perform certain agent duties and functions, including the duties and functions of Collateral Agent, Custodian, Registrar, Paying and Transfer Agent, Depository Bank, Insurance Advisor and, as directed by DOE Facility Agent and Intercreditor Agent for any loan or other debt obligation of a borrower that is guaranteed by the DOE. The Administrative Agent will have primary responsibility for fulfilling all of the foregoing duties. In addition to the responsibilities set forth below, the Administrative Agent shall be required to: -give notices or provide instructions on behalf of DOE to any person under the loan and guarantee documents in accordance with the terms and conditions thereof; - maintain and provide to DOE a quality assurance plan; -provide all deliverables in electronic formats compatible with the LGPO's software applications; and -take such other actions as may be reasonably requested in writing by DOE or as shall be required in respect of the loan and guarantee documents. Administrative agents and collateral agents appointed by the lenders in connection with each guaranteed loan (the "Loan Administrators") shall perform the primary loan administration or servicing functions of any loan or other debt obligation (a "Guaranteed Obligation") of a Borrower ("Borrower") that is guaranteed by the United States Department of Energy ("DOE") pursuant to Title XVII of the Energy Policy Act of 2005 ("Title XVII"), as amended by the American Recovery and Reinvestment Act of 2009. In coordination with DOE's ATVM Office and other offices within DOE's Office of the Chief Financial Officer (e.g., accounting, credit policy and risk management), the Master Servicer shall supervise such loan administration or servicing by Loan Administrators with respect to their Guaranteed Obligations. In connection with this responsibility, the Master Servicer shall undertake and ensure that Loan Administrators have instituted procedures for tracking and identifying any person or legal entity that (i) owns a direct interest as a lender in a Guaranteed Obligation and in the DOE loan guarantee at the time the corresponding loan guarantee agreement is executed, (ii) has acquired such a direct interest at any time after such loan guarantee agreement is executed through a valid sale or assignment by a prior Holder in accordance with the requirements set forth in such loan guarantee agreement, or (iii) has succeeded in due course through such a direct interest by operation of law (each such person or legal entity, a "Holder") of Guaranteed Obligations in accordance with such Holder's applicable loan agreements. In addition, the Master Servicer shall undertake such duties generally consisting of: (1) verifying payment to Holders of principal and interest on Guaranteed Obligations and, to DOE, of certain fees; (2) compliance checking and monitoring based on reports submitted; (3) loan input/conversion of data from individual Guaranteed Obligations to a standardized format readily usable by DOE and compatible with the Title XVII program; (4) loan balancing and reconciliation with Borrowers and Holders; (5) intervention in payment reconciliation efforts; and (6) if necessary, participation in collection efforts, as interim servicer, on behalf of DOE as directed by the LGPO. In connection with its loan or portfolio monitoring duties, the Master Servicer shall be required to: (i) conduct periodic detailed examination of individual loans and the financial and operational aspects of such loans; (ii) make an assessment of the credit quality status of individual loans for the purposes of verifying certain credit and project performance aspects of interest to DOE; (iii) prepare proper and timely responses to events of default, requests for waivers and other events impacting the quality and proper administration of the underlying loan; and (iv) oversee the credit administration practices of Loan Administrators to verify their compliance with standard industry best practice. Providers will be required to meet specific factors to be considered for the Administrative Agent requirement; these factors are: -All of the following qualification criteria are required by the Administrative Agent or its parent organization: -Have and maintain at least an A rating or equivalent from any two nationally recognized statistical rating agencies; - Have a capital surplus of $750 million as of September 30, 2009; -Carry insurance adequate to cover risks inherent in serving as a collateral agent for a loan portfolio with at least 300 loans and a portfolio value of $50 billion; -Have available a computer-based collateral tracking and management system with supporting tracking and management policies and procedures sufficient to meet the requirements of the proposed Statement of Work including covenant tracking systems; -Demonstrate prior experience as a Collateral Agent for at least ten (10) loans or debt securities with original principal balance of over $100 million each, or similar qualifications; -Demonstrate a history of Sarbanes-Oxley Act compliance; and, -Demonstrate that the firm is a state or federally chartered financial institution having deposit taking capabilities; including, without limitation, the ability to hold and segregate funds designated for project accounts Providers will be required to meet specific factors to be considered for the Master Serivices requirement; these factors are: -Have and maintain at least an A rating or equivalent from any two nationally recognized statistical rating agencies; -Have a capital surplus of $750 million as of September 30, 2009; Carry insurance adequate to cover risks inherent in managing a loan portfolio with at least 300 loans and a portfolio value of $50 billion; -Have available a computer-based loan servicing system with supporting loan servicing policies and procedures sufficient to meet the requirements of the proposed Statement of Work including covenant tracking systems; -Demonstrate prior experience as a Master Servicer for at least ten (10) loans or debt securities with original principal balance of over $100 million each, or similar qualifications; -Demonstrate a history of Sarbanes-Oxley Act compliance; and,Have prior experience providing comparable services for governmental entities or financial stability programs. INSTRUCTIONS: The DOE is requesting written statements from current small businesses, small business-led teams, service-disabled veteran-owned business, 8(a) business, small disadvantaged business, women-owned business, HUBZone-owned business, and service-disabled veteran-owned small business. Responses from potential service providers should include the following basic information: Company name, address, DUNS number, point of contact, phone numbers, and email address. Identify their Small Business or Small Disadvantaged Business status, if applicable; 8(a) Business Women-Owned Businesses Service-Disabled Veteran-Owned Small Business Hub-zone certified status. Large businesses should not respond. Interested Firms shall provide a narrative of current, or recent 3 years experience with projects of similar size and complexity. In addition, interested firm shall provide a narrative specifically demonstrating that they have the capacity and capability to meet or exceed the specific factors outlined for the Master Servicer and Administrative agent requirement. Interested firms should submit its capacity and capability statement to: Ryan Miller atRyan.Miller@hq.doe.gov by 2:00PM local prevailing time on May 25, 2010. Capacity and capability statements are not proposals. Submission of a capability statement will not lead to the selection or award of a contract as the purpose of this notice (and capacity and capability statements) is to only ascertain whether a small business set aside is feasible for the Master Servicer and Administrative Agent requirements.
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