SOLICITATION NOTICE
S -- INTERIOR PLANT MAINTENANCE - Attachment A Pricing
- Notice Date
- 4/20/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561730
— Landscaping Services
- Contracting Office
- Public Buildings Service (PBS) - Greater Southwest Region/Oklahoma District (7)
- ZIP Code
- 00000
- Solicitation Number
- GS-07P-10-UA-C-0039
- Archive Date
- 6/4/2010
- Point of Contact
- Anthony D. Brown, Phone: 8179780794
- E-Mail Address
-
anthony.brown@gsa.gov
(anthony.brown@gsa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Pricing Description: Interior Plant Leasing and Maintenance This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. GS-07P-10-UA-C-0039 is issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP), Part 13. The NAICAS code is 561730. The small business set-aside. This procurement is for a firm fixed price contract. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38. The clauses and provisions referenced in this solicitation may be obtained in full text form at http://www.aquisition.gov/far/. Scope of Contract: 1. Facility : Earle Cabell Federal Building US Courthouse, TX0284DA 2. Location : 1100 Commerce Street, Dallas, TX Lobby area on the Commerce Street side, both east and west of the interior building. Lobby area on the Jackson Street side in front of the US Post Office. 3. Official Working Hours of Facility : 7:00 AM to 5:00 PM Monday through Friday, excluding Federal holidays. 4. Description of Services : The Contractor is to deliver and provide live plants with suitable sized pots on a leased basis (e.g. Contractor will retain ownership of provided plants) and provide and apply all material, labor, tools, supervision, maintenance and equipment to ensure the continued health, appearance and longevity of the displayed plants during the life of the contract. Following cessation of contractual services, Contractor shall remove all plants at their own cost. The requirement is to provide plants on the first floor lobby in accordance with the following requirements: A. Four Kentia Palms approximately 6 feet in height with each container approximately 20" in diameter and surrounded with Pothos greenery will be placed on the east (2 each) and west (2 each) sides of the first floor lobby area near sitting furniture areas. B. In the planter box, just outside the U. S. Post Office, on the south side of the lobby which is approximately 102" in length and 28" wide fill with approximately 14 plants (10 green plants in 10" containers and 4 flowering plants in 6" containers). The plants shall be approximately 1 foot to 3 feet in height. Two additional flowering plants shall be provided for the lobby of the GSA office (Suite 720). All green plants and trees shall be changed out as needed at the direction of the COR. The color schedule for 6 plants will be done approximately 6 times a year and at no additional cost to the Government. There will be a total of 16 plants (10 green and 6 flowering). 5. Planters : All plants shall present a well-groomed appearance at all times. All planted areas shall be free of all paper, gum, bottles, trash, and other discarded material. Surface soil areas of planters will be kept dressed by Contractor with use of fresh and clean Spanish moss, or similar covering material that meets normal commercial standards for florist/interior plantings. COR will choose the color of the pots based on color and type selections provided by the Contractor. 6. Pest, Disease, and Weed Control : •A. The Contractor shall furnish all chemicals, including fertilizer and required insecticides necessary to comply with quality requirements stated below. All chemicals shall be approved for suitable for interior use in public buildings by Federal, State, and local regulation. The contractor shall provide Material Safety and Data Sheets to the Contracting Officer's Representative (COR) prior to use of any such substances. Use and application of all chemicals shall be approved by the Contracting Officer's Representative (COR) or the Contracting Officer (CO). There shall be no evidence of pests or disease in plants provided and maintained by the Contractor. The Contractor is responsible for removing and disposing any contaminated material from Federal property at their expense. •B. Soil Samples if required shall be taken and analyzed at the Contractor's expense by an approved testing laboratory from areas where plant health problems are suspected of occurring. Any costs of any special analysis or treatment will be fully at Contractor's expense. 7. Plant Selection : The Contractor shall present to the COR recommendations and/or catalogs or brochures for plant selections with their proposals. Contractor should understand that the COR will be free to choose any four tree-like (larger) plants and any of the 24 smaller plants from the Contractor's offerings for the initial planting and for subsequent seasonal changes during the entire period of the Contract. The planting schedule shall be determined and approved by the COR after award. All replacement plants shall be equal to original installation in size and quantities, depending on plant selection and sizes as specified above. 8. Evaluation and Plans : A landscaping professional shall provide to the COR a survey of the trees and plants and an evaluation of their condition within 30 days from the award of the contract. The evaluation shall include an annual maintenance plan that includes watering schedules, fertilizing if applicable, pruning, pest control, if applicable, and policing of the areas. Once approved by the COR, the plants can be installed and the maintenance schedule should be adhered to during the length of the contract, unless changed through mutual agreement by both parties. 9. Watering : All planted areas (planters) shall show no signs of excess dryness at any time. All areas shall be checked for moisture content on a regular basis. Contractor is responsible for ensuring all areas receive proper water, fertilizer, and pest control application and coverage based on the type of plants provided. 10. Leaves: Lobby areas shall be kept free of fallen leaves. The Contractor will remove all clippings, trimmings, cuttings, trash, excess soil, and debris from floor and pot areas resulting from work or from normal plant leave droppings. 11. Natural Appearance: All trees and plants shall be shaped to achieve a natural appearance. Trees and plants shall present a neat, well-maintained appearance free of dust, and provide unobstructed access to seating and pedestrian areas at all times. A landscaping professional will accomplish any plant trimming. 12. Replacements: Trees and plants that are damaged, die, or lose their original form due to natural causes, or negligence or improper maintenance by the Contractor, shall be replaced in equal kind and size at no expense to the Government. The Contractor shall not he held responsible for replacement of plant materials damaged or killed due to vandalism or extreme environmental conditions beyond the Contractor's control. 13. Manner and Time to Conduct Services: Routine plant maintenance shall be during normal building hours (7:30 AM to 5:00 PM, Monday through Friday, excluding Federal holidays). If it is necessary to perform work outside those hours, the Contractor shall make arrangements with the COR at least two business days in advance. 14. Background Clearances: Background clearances must be obtained prior to the start of work. The Government shall provide forms and fingerprint cards to the Contractor. All Contractor personnel entering the building and servicing the plants shall be approved in writing through the Department of Homeland Security (DHS). A security badge will be issued and must be worn at all times while in the building. Potential vendors should be advised that prompt submittal of security clearance documentation is their responsibility and also, normally, clearances take approximately 10 business days for the initial interim favorable clearance to be issued by the DHS after receipt of a correctly completed security packet. Badges can be issued promptly after receipt of initial favorable clearance. Badges are issued at 1100 Commerce Street. Badging facilities are available during normal business hours. 15. Sign-In Log: On each visit to service the plants, the contractor shall sign in on the GSA provided log located in the GSA office, 1100 Commerce Street, Suite 720, Dallas, TX. 16. SPECIAL CONTRACT REQUIREMENTS: 1. INSURANCE REQUIREMENTS A. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY (1) The contractor is required to comply with applicable Federal and State worker's compensation and occupational disease statutes; however, notwithstanding the permissibility of deductibles under those statutes, worker's compensation shall be obtained without any deductibles. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least the following limits (and without a deductible) shall be provided: Bodily Injury by Accident- $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Diseases- $100,000 each employee except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers. (2) Even though the laws of a State (such as Texas) might allow a contractor to be a non-subscriber to worker's compensation, contractor is required to carry and maintain worker's compensation insurance (without any deductibles) and employer's liability insurance. If occupational diseases are not covered under the worker's compensation policy, it shall be covered under the employer's liability section of the insurance policy. Employer's liability insurance coverage shall be as specified in A above. B. GENERAL LIABILITY INSURANCE General liability insurance coverage written on the comprehensive form of policy is required in the amount of $500,000 per occurrence for bodily injury, and $50,000 per occurrence for property damage. The deductibles under such policy shall not be greater than (i) $10,000 per person or $25,000 per occurrence for bodily injury or (ii) $10,000 for property damage. The general liability insurance policy shall name "the United States of America, acting by and through the General Services Administration," as an additional insured with respect to operations performed under this contract. The insurance carrier is required to waive all subrogation rights against any of the named insured. C. AUTOMOBILE LIABILITY INSURANCE A minimum of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage provided for automobile liability insurance coverage written on the comprehensive form of policy, covering the operation of all automobiles used in connection with performing the contract is required. The deductibles under such policy shall not be greater than (i) $10,000 per person or $25,000 per occurrence for bodily injury or (ii) $2,000 for property damage. NOTE: The contractor agrees to insert the substance of this language in all subcontracts hereunder, if any. Evidence of insurance is to be provided to the address below before notice to proceed on contract can be issued: General Services Administration Acquisition Management Division (7PQB) 819 Taylor Street, 12 floor B213 Ft Worth, TX 76102 Attn: Anthony D. Brown Invoicing: Invoices will be submitted to: GSA PBS Payments Branch P.O. Box 17181 Fort Worth, TX 76102-0181 Or you may submit an electronic invoice through the following website: http://finance.gsa.gov You must include the Pegasys Document Number (PDN) in a prominent location on your invoice. Invoices without a PDN number will be rejected. The PDN number for this contract will be given to the successful Offeror upon award. Any inquiry regarding payment shall be directed to the Contract Specialist. Offerors may access their own payment information via the internet at the following address: http://www.finance.gsa.gov After reaching this address, you will need to click on "Corporate Payment Search". For first time users, this page will prompt you through a request for access that will be provided by Finance. After receiving your password, the payment information may be accessed at any time. Central Contractor Registration (CCR) Offeror's registration with the CCR System is required. It involves a one-time business registration, with annual updates. Register in the CCR via the World Wide Web at http://www.bpn.gov. There is a CCR handbook available at this site to assist you with your registration. Additionally, if further assistance is needed during the registration process, you may contact the CCR Assistance Center toll free at 888-227-2423. Payment By Electronic Funds Transfer: All payments by the Government under this contract shall be made by electronic funds transfer (EFT). The Government shall make payment to the Offeror using the EFT information contained in the CCR database. In the event that the EFT information changes, the Offeror shall be responsible for providing the updated information to the CCR database. If the Offeror's EFT information in the CCR database is incorrect, the Government need not make payment to the successful Offeror under this contract until correct EFT information is entered into the CCR database; and any invoice shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. If an uncompleted or erroneous transfer occurs because the Government used the Offeror's EFT information incorrectly, the Government remains responsible for- •(i) Making a correct payment •(ii) Paying any prompt payment penalty due; and •(iii) Recovering any erroneously directed funds. If an uncompleted or erroneous transfer occurs because the Offeror's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and- •(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Offeror is responsible for recovery of any erroneously directed funds; or •(ii) If the funds remain under the control of the payment office, the Government shall not make payment, and the provisions of paragraph (d) of this clause shall apply. Pricing: Please provide pricing for the base year and all other subsequent option years. See Attachment A attached for pricing format. The following provisions and clauses apply to this acquisition: FAR 52-212-1, Instructions to Offerors Commercial Items; Evaluation of Commercial Items; the evaluation criteria stated in paragraph (a) of the provision are as follows: The significant evaluation factors, in the relative order of importance are: 1. Past Performance of the firm; 2. Plant Variety; and 3. Price. Evaluation factors are approximately equal. The contract award will be offered to the best value offer made to the Government, considering, Past Performance of the firm, Plant Variety, and Price. The following FAR Clauses are incorporated by reference: 52.212.1 Instructions to Offerors-Commercial: 52.212-2, Evaluation-Commercial Items: 52.212-4, Contract Terms and Conditions Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive orders Commercial Items. In paragraph (b) of 52.212-5, the following apply: 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, 52.225.13 Restrictions on Certain Foreign purchases, 52.232.33 Payment by Electronic Funds Transfer-Central Contractor Registration. 52.222-54 Employment Eligibility Verification 52.204-9 Personal Identity Verification of Contractor Personnel. Offerors shall include a Completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer. This provision may be obtained at http://orca.bpn.gov. The following clauses are incorporated in full text. •52.217-8 Option to Extend Services. As prescribed in 17.208(f), insert a clause substantially the same as the following: Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. •52.217-9 Option to Extend the Term of the Contract. As prescribed in 17.208(g), insert a clause substantially the same as the following: Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause not exceed 60 months. (End of clause) A site visit will be conducted by Christy Rangel, GSA Property Manager, and will be held on April 28, 2010 at 10:00am (CST) only. Please contact Christy Rangel at her office (214) 767-8165 to confirm your attendance. Send questions by e-mail to anthony.brown@gsa.gov by close of business on May 7, 2010. All responsible sources may submit an offer and if timely received will be considered (see evaluation factors), including Pricing Attachment A, pricing information; to Anthony Brown, GSA/PBS Contract Specialist, 819 Taylor St. Rm. 12B 213, Fort Worth, TX 76102 or via email @ anthony.brown@gsa.gov by close of business May 20, 2010. FAX quotations will not be accepted. Note: CCR Registration: a prospective awardee shall be registered in the Central Contractor Registration (CCR) database prior to award. See contract clause 52.207-1 Central Contractor Registration (OCT 2003).
- Web Link
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FBO.gov Permalink
(https://www.fbo.gov/spg/GSA/PBS/GSROD/GS-07P-10-UA-C-0039/listing.html)
- Place of Performance
- Address: 1100 Commerce Street, Dallas, Texas 75242, Dallas, Texas, 75242, United States
- Zip Code: 75242
- Zip Code: 75242
- Record
- SN02126696-W 20100422/100420234903-8c883adc706dc1d75f28771c6ba17290 (fbodaily.com)
- Source
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