SOLICITATION NOTICE
S -- TRASH REMOVAL SERVICES - Pricing
- Notice Date
- 4/20/2010
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 562111
— Solid Waste Collection
- Contracting Office
- Public Buildings Service (PBS) - Greater Southwest Region/Oklahoma District (7)
- ZIP Code
- 00000
- Solicitation Number
- GS-07P-10-UA-C-0040
- Archive Date
- 6/5/2010
- Point of Contact
- Anthony D. Brown, Phone: 8179780794
- E-Mail Address
-
anthony.brown@gsa.gov
(anthony.brown@gsa.gov)
- Small Business Set-Aside
- N/A
- Description
- Pricing Description: Trash Removal Services This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. GS-07P-10-UA-C-0040 is issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP), Part 13. The NAICAS code is 562111. This procurement is for a firm fixed price contract. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38. The clauses and provisions referenced in this solicitation may be obtained in full text form at http://www.aquisition.gov/far/. Scope of Contract: 1. Facilities : Earle Cabell/Santa Fe Building, A. Maceo Smith Building, Terminal Annex Building, and the Social Security Administration District Building. 2. Locations : 1100/1114 Commerce Street, 525 S. Griffin St., 207 S. Houston St., and 3231 MLK Blvd., Dallas, Texas. 3. Official Working Hours of Facilities : 7:00 AM to 5:00 PM Monday through Friday, excluding Federal holidays. 4. Description of Services : The contractor shall provide all management, supervision, labor, materials, supplies, and equipment, and shall plan, schedule, coordinate and assure effective performance of trash removal services described herein. 5. Containers and Equipment: The contractor shall be required to furnish containers and equipment of the size and type listed in below. All containers delivered at start of contract shall be free of damage, fully painted in a neat consistent manner, free of accumulated trash and garbage that may adhere to the interior of the interior of the container and will be maintained in this condition at all times. The contractor will not use any container that does not meet the type and size requirements stipulated in the specifications without prior approval of the Contracting Officer's Representative (COR). The COR is the government's technical representative who assures contractor performance. •(a) 35 cu/yd self contained compactor; estimated collections per month = 5 •(b) *(Special Collection Requirement) Drop off a 35 cu/yd front end loader to the loading dock; estimated collections per year = 4 •(c) 8cu/yd front end loader with closing lid; estimated collection per year = 26 •(d) Two 6cu/yd dumpsters; estimated collection per month = 12 •(e) 8 cu/yd front end loader with closing lid; estimated collections per month = 4 Note: Even though containers may not hold all trash, refuse, and debris generated, it shall be the responsibility of the contractor to remove all trash, etc., which has been accumulated at this location and brought to the designated area and stored either in Government-furnished containers or the containers furnished by the contractor. The contractor is to empty all containers on dock or collection area unless marked for retention or which appears to not be trash. If there is question on what is to be disposed of, contractor should coordinate with the COR prior to disposal of items in question. 6. Schedule of Collections: The contractor shall be required to empty, transport, and dispose of, at an appropriate processing facility, all waste materials from the designated container at the facilities described herein, as well as remove any trash, rubbish, wastepaper, cardboard boxes, shredded materials, and other debris accumulated at the collection area. The specific schedules for each facility are described in Attachment A Pricing. 7. Inspection of Sites: Any bidder desiring to inspect the sites of accumulation, storage and removal to familiarize himself/herself with all difficulties which may attend the furnishing of services covered by this solicitation. Failure to do so will not relieve the not relieve the successful offeror (contractor) from responsibility for satisfactory and complete execution of the contract. 8. Maintenance of Dock Areas, Driveways, Etc.: The dock/collection areas at each facility shall be cleared of all trash, rubbish, and debris before the vehicle/truck leaves the collection area. All driveways shall be left free of any trash and debris resulting from the collection operation. Necessary precautions shall be taken to avoid spillage from the vehicle/truck, compactor or container either on Government property or any other location. 9. Maintenance of Containers: All containers must be maintained, painted, and kept in serviceable condition, meeting normal industry standards. All repairs on containers will be the responsibility of the contractor, and shall be performed without break in service. All containers must be sprayed/treated with chemicals to prevent insects and rodents as required. All sprays or treatments used should meet required EPA standards and should meet both municipal and best commercial practices. 10. Contractor Liability: The contractor shall be responsible to the Government for any damage that may occur to the Government-owned buildings and/or grounds during any phase of the collection operation. Damages will be determined by the Contracting Officer (CO) and payment due the contractor could be withheld pending satisfactory settlement. 11. Deductions for Non-Performance: If the contractor should fail, neglect, or refuse to fully complete the scheduled collection(s) required at any facility, a monetary deduction from the contractor's monthly invoice will be assessed on per building basis for each container not collected as regularly scheduled, or for any special collections not completed in the time frame required. The schedule of deductions is as follows: Building/Complex Deduction Earle Cabell and Santa Fe Federal Buildings 1100/1114 Commerce St. Dallas, TX 5% of the total monthly invoice amount for both container rental and collection will be deducted for each calendar day the compactor's capacity exceeds it's maximum and is unusable to the government and without providing for an additional collection. Federal Building at 207 South Houston Street Dallas, TX 5% of the total monthly invoice amount for both container rental and collection will be deducted for each calendar day the contractor fails to satisfactorily perform their regularly scheduled collection. A. Maceo Smith Federal Building at 525 South Griffin St. Dallas, TX 5% of the total monthly invoice amount for both container rental and collection will be deducted for each calendar day the contractor fails to satisfactorily perform their regularly scheduled collection. Social Security Administration District Office Building 3231 MLK Blvd. Dallas, TX Note: The Government can invoke deductions for other areas for non-performance occur. 12. Additional/ Special Collections: The contractor may be required to furnish extra collections or pick ups of containers in addition to those required herein. Payment for such collections shall be billed in accordance with the Attachment A Pricing. For the purpose of this solicitation, the government makes a distinction between an additional collection and a special collection. The definition is as follows: Additional Collection - a collection that is initiated by the contractor, without government intervention, in order to collect the contents of a compactor* which is approaching trash overflow, and to assure that the container/compactor is continually serviceable, without interruptions, for use by the government. An additional collection will only be invoiced and reimbursed at the normal collection unit rate. *This requirement is only for the Earle Cabell and Santa Fe Federal Building at 1100/1114 Commerce St. Complex. Special Collection - a collection that is unpredictable in nature and is initiated by the government, via telephone, unless otherwise directed by the COR, when extra servicing is required due to special circumstances surrounding the facility that are beyond the normal operation of the facility. A special collection will be invoiced and reimbursed at the special collection unit rate in Attachment A Pricing. The requirements for additional/special collections very between the buildings/complex, and therefore are described below. Earle Cabell/Sante Fe Federal Buildings at 1100/1114 Commerce St.: On occasion, an additional collection may be required at the Earle Cabell/Sante Fe Federal Buildings at 1100/1114 Commerce Street. Contractor will be responsible for making the determination that an additional collection is necessary by monitoring the compactor's level of fullness. Additional collections will only be required when the regularly scheduled collection of once per week is not sufficient to maintain a serviceable compactor for the government's use. Additionally, a special collection for unpredicted trash overflow may be required between the hours of 9:00 am and 5:00 pm local time, Monday through Saturday. The contractor will be required to respond to the government's requests for special collections within a three hour time frame. These special collections will be initiated by the government telephonically contacting the contractor. These special collections are estimated to occur on about a once a month basis, however could occur more or less frequently as they would, by nature, be unpredictable. Offeror should provide one unit price for responding to this type of special collection, taking in to consideration the above stated conditions. Federal Building at 207 South Houston Street: On occasion, a special collection may be required at the Federal Building at 207 South Street between the hours 9:00 am and 5:00 pm local time, Monday and Saturday. The contractor will be required to respond to the government's request for special collections within a three hour time frame. These special collections are estimated to occur on an estimated twice a month basis, but could occur more or less frequently as they would, by nature, be unpredictable. During the stated hours in which these special collections are expected to arise will be during the normal office business hours. The trash container, therefore, may have vehicles parked in close proximity to the trash container. This condition may restrict or prohibit the use of the normal trash collection vehicle/truck from being utilized. Offeror should provide a unit price for responding to this type of special trash collection, taking in to consideration the above conditions. Social Security Administration District Office Building, 3231 MLK Boulevard: On occasion, a special collection may be required at the SSA District Office Building at 3231 MLK Blvd. between the hours 8:00 am and 6:00 pm local time, Monday and Saturday. The contractor will be required to respond to the government's request for special collections within a three hour time frame. These special collections are estimated to occur on an estimated twice a month basis, but could occur more or less frequently as they would, by nature, be unpredictable. During the stated hours in which these special collections are expected to arise will be during the normal office business hours. The trash container, therefore, may have vehicles parked in close proximity to the trash container. This condition may restrict or prohibit the use of the normal trash collection vehicle/truck from being utilized. Offeror should provide a unit price for responding to this type of special trash collection, taking in to consideration the above conditions. A. Maceo Smith Federal Building, 525 South Griffin St : On occasion, a special collection may be required at the A. Maceo Smith Federal Building at 525 Griffin St. between the hours 9:00 am and 5:00 pm local time, Monday and Saturday. The contractor will be required to respond to the government's request for special collections within a three hour time frame. These special collections are estimated to occur on an estimated twice a month basis, but could occur more or less frequently as they would, by nature, be unpredictable. During the stated hours in which these special collections are expected to arise will be during the normal office business hours. The trash container, therefore, may have vehicles parked in close proximity to the trash container. This condition may restrict or prohibit the use of the normal trash collection vehicle/truck from being utilized. Offeror should provide a unit price for responding to this type of special trash collection, taking in to consideration the above conditions. 13. SPECIAL CONTRACT REQUIREMENTS: 1. INSURANCE REQUIREMENTS A. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY (1) The contractor is required to comply with applicable Federal and State worker's compensation and occupational disease statutes; however, notwithstanding the permissibility of deductibles under those statutes, worker's compensation shall be obtained without any deductibles. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least the following limits (and without a deductible) shall be provided: Bodily Injury by Accident- $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Diseases- $100,000 each employee except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers. (2) Even though the laws of a State (such as Texas) might allow a contractor to be a non-subscriber to worker's compensation, contractor is required to carry and maintain worker's compensation insurance (without any deductibles) and employer's liability insurance. If occupational diseases are not covered under the worker's compensation policy, it shall be covered under the employer's liability section of the insurance policy. Employer's liability insurance coverage shall be as specified in A above. B. GENERAL LIABILITY INSURANCE General liability insurance coverage written on the comprehensive form of policy is required in the amount of $500,000 per occurrence for bodily injury, and $50,000 per occurrence for property damage. The deductibles under such policy shall not be greater than (i) $10,000 per person or $25,000 per occurrence for bodily injury or (ii) $10,000 for property damage. The general liability insurance policy shall name "the United States of America, acting by and through the General Services Administration," as an additional insured with respect to operations performed under this contract. The insurance carrier is required to waive all subrogation rights against any of the named insured. C. AUTOMOBILE LIABILITY INSURANCE A minimum of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage provided for automobile liability insurance coverage written on the comprehensive form of policy, covering the operation of all automobiles used in connection with performing the contract is required. The deductibles under such policy shall not be greater than (i) $10,000 per person or $25,000 per occurrence for bodily injury or (ii) $2,000 for property damage. NOTE: The contractor agrees to insert the substance of this language in all subcontracts hereunder, if any. Evidence of insurance is to be provided to the address below before notice to proceed on contract can be issued: General Services Administration Acquisition Management Division (7PQB) 819 Taylor Street, Rm. 12B 213 Ft Worth, TX 76102 Attn: Anthony D. Brown Invoicing: Invoices will be submitted to: GSA PBS Payments Branch P.O. Box 17181 Fort Worth, TX 76102-0181 Or you may submit an electronic invoice through the following website: http://finance.gsa.gov You must include the Pegasys Document Number (PDN) in a prominent location on your invoice. Invoices without a PDN number will be rejected. The PDN number for this contract will be given to the successful Offeror upon award. Any inquiry regarding payment shall be directed to the Contract Specialist. Offerors may access their own payment information via the internet at the following address: http://www.finance.gsa.gov After reaching this address, you will need to click on "Corporate Payment Search". For first time users, this page will prompt you through a request for access that will be provided by Finance. After receiving your password, the payment information may be accessed at any time. Central Contractor Registration (CCR) Offeror's registration with the CCR System is required. It involves a one-time business registration, with annual updates. Register in the CCR via the World Wide Web at http://www.bpn.gov. There is a CCR handbook available at this site to assist you with your registration. Additionally, if further assistance is needed during the registration process, you may contact the CCR Assistance Center toll free at 888-227-2423. Payment By Electronic Funds Transfer: All payments by the Government under this contract shall be made by electronic funds transfer (EFT). The Government shall make payment to the Offeror using the EFT information contained in the CCR database. In the event that the EFT information changes, the Offeror shall be responsible for providing the updated information to the CCR database. If the Offeror's EFT information in the CCR database is incorrect, the Government need not make payment to the successful Offeror under this contract until correct EFT information is entered into the CCR database; and any invoice shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. If an uncompleted or erroneous transfer occurs because the Government used the Offeror's EFT information incorrectly, the Government remains responsible for- •(i) Making a correct payment •(ii) Paying any prompt payment penalty due; and •(iii) Recovering any erroneously directed funds. If an uncompleted or erroneous transfer occurs because the Offeror's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and- •(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Offeror is responsible for recovery of any erroneously directed funds; or •(ii) If the funds remain under the control of the payment office, the Government shall not make payment, and the provisions of paragraph (d) of this clause shall apply. Pricing: Please provide pricing for the base year and all other subsequent option years. See Attachment A attached for pricing format. The following provisions and clauses apply to this acquisition: FAR 52-212-1, Instructions to Offerors Commercial Items; Evaluation of Commercial Items; the evaluation criteria stated in paragraph (a) of the provision are as follows: The significant evaluation factors, in the relative order of importance are: 1.Past Performance of the firm; 2. Technically acceptable and Price. Evaluation factors are approximately equal. The contract award will be offered to the best value offer made to the Government, considering, Past Performance of the firm, Technically acceptable and Price. The following FAR Clauses are incorporated by reference: 52.212.1 Instructions to Offerors - Commercial: 52.212-2, Evaluation-Commercial Items: 52.212-4, Contract Terms and Conditions Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive orders - Commercial Items. In paragraph (b) of 52.212-5, the following apply: 52.222-21 Prohibition of Segregated Facilities; 52-222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, 52.225.13 Restrictions on Certain Foreign purchases, 52.232.33 Payment by Electronic Funds Transfer-Central Contractor Registration. 52.222-54 Employment Eligibility Verification (Jan 2009) 52.204-9 Personal Identity Verification of Contractor Personnel. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items with its offer. This provision may be obtained at http://orca.bpn.gov. GSAM clause 552.223-72, Hazardous Material Information. The following clauses are incorporated in full text. •52.217-8 Option to Extend Services. As prescribed in 17.208(f), insert a clause substantially the same as the following: Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. •52.217-9 Option to Extend the Term of the Contract. As prescribed in 17.208(g), insert a clause substantially the same as the following: Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause not exceed 60 months. (End of clause) A site visit will be conducted by Christy Rangel, GSA Property Manager, and will be held on May 5, 2010 at 10:00 am (CST) only. Please contact Christy Rangel at her office (214) 767-8165 to confirm your attendance. Send questions by e-mail to anthony.brown@gsa.gov by close of business on May 12, 2010. All responsible sources may submit an offer and if timely received will be considered (see evaluation factors), including Pricing Attachment A, pricing information; to Anthony Brown, GSA/PBS Contract Specialist, 819 Taylor St. Fort Worth, TX 76102 Rm. 12B 213 or via email @ anthony.brown@gsa.gov by close of business on May 21, 2010. FAX quotations will not be accepted. Note: CCR Registration: a prospective awardee shall be registered in the Central Contractor Registration (CCR) database prior to award. See contract clause 52.207-1 Central Contractor Registration (OCT 2003).
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