SOLICITATION NOTICE
R -- Technical Assistance in a Community College accreditation.
- Notice Date
- 4/6/2010
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- BIA-Albuquerque Acquisition Office 1001 Indian School Road NW, Room 347 Albuquerque NM 87104
- ZIP Code
- 87104
- Solicitation Number
- RABQ2100039
- Response Due
- 4/13/2010
- Archive Date
- 4/6/2011
- Point of Contact
- Marita Roth Contracting Officer 5055633015 ;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, RABQ2100039, is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition 2001-03. The North American Industry classification (NAICS) code is 611710 and the business size maximum is $5.0 Million.The proposed contract is a Total Small Business Set-Aside. All small businesses shall provide a breakdown of their costs to demonstrate that at least 51% of the cost of contract performance incurred for travel, supplies, training materials, etc. shall be performed and incurred by the small business (prime). All small businesses shall comply with FAR 52.229-14, Limitations on Subcontracting. All small business sources may submit a quote, which will be considered by the Government. 1. Background. Southwest Indian Polytechnic Institute (SIPI) is a national Indian community college operated by the Bureau of Indian Education (BIE), U.S. Department of the Interior (DOI) and is located in Albuquerque, New Mexico. SIPI was founded in 1971 with the goal of providing post-secondary education opportunities for American Indians and Alaska Natives from federally recognized tribes from throughout the United States. Instructional offerings include two-year transfer programs, one and two-year career and technical education programs, short course occupational programs, adult basic education, and a high school diploma program. Classes are offered on the Albuquerque campus and at various tribal distance learning sites. SIPI was designated a Land Grant Institution in 1994. Land Grant status facilitates the development of food and agriculture science programs involving teaching, community outreach, and research. SIPI's student body is comprised of American Indian students from across the country; students generally are 18 year-olds and older, although 17 year olds are sometimes admitted. The average annual enrollment is 800-900 students with 100+ American Indian and Alaskan Native tribes represented. In 2000, SIPI was granted a 10 year accreditation status (2000-2010) by the Higher Learning Commission (HLC) of the North Central Association of Colleges and Schools. On December 9, 2009, SIPI completed a 10 year comprehensive site visit to reaffirm its accreditation status. A team representing the HLC conducted the site evaluation. The Commissions requires 5 criteria areas for accreditation, which are:Criterion One. Mission and Integrity-The organization operates with integrity to ensure the fulfillment of its mission through structures and processes that involve the board, administration, faculty, staff and students.Criterion Two. Preparing for the future-The organization's allocation of resources and its processes for evaluation and planning demonstrate its capacity to fulfill its mission, improve the quality of its education, and respond to future challenges and opportunities.Criterion Three. Student Learning and Effective Teachings-The organization provides evidence of student learning and teaching effectiveness that demonstrates it is fulfilling its educational mission.Criterion Four. Acquisition, Discovery, and Application of Knowledge-The organization promotes a life of learning for its faculty, administration, staff, and students by fostering and supporting inquiry, creativity, practice, and social responsibility in ways consistent with its mission.Criterion Five. Engagement and Service-As called for by its mission, the organization identifies its constituencies and services them in ways both value. 2. Scope of Work. To secure expert technical assistance to help facilitate a strategic process to support SIPI's effort to maintain accreditation status. To immediate prepare for the HLC Review Committee meeting on May 3, 2010, and the Higher Learning Commission in June, 2010. Intense effort will be focused on preparing the SIPI leadership team for the hearing, to include researching, identifying, and securing additional documentation to address the 5 HLC criteria for both meetings/hearings. An in-depth review and analysis of the HLC criteria, SIPI's self-study report, SIPI'S framework for strategic planning, and on-site visit report will be conducted to plan a methodical approach to address all identified deficits, including program assessment, program review and budgeting. For the May 3rd and June, 2010 meetings, the final outcome will be a well informed team and an organized, professional presentation that is substantiated by facts, data, documentation and evident progress on areas of concerns; other outcomes include; written plans for an academic program review process, and a comprehensive institutional assessment program, operationalization of the strategic plan, evaluation of the budget process, development of a "white paper" and assist with any other activities as may be necessary based upon the decision of both the hearing/meeting with the HLC. 3. Objectives. The overall objectives for this project are to:a. Work with the staff and faculty members chosen by the Vice President of Academic Programs to facilitate the implementation of an academic program review process.b. Work with the staff and faculty members chosen by the President to facilitate the implementation of a comprehensive institutional assessment program.c. Work with the staff and faculty members chosen by the President to finalize implementation of the institutional strategic plan.d. Work with the President's budget committee to implement and evaluate budget processes.e. Prepare executive leadership team for accreditation meetings in May and June 2010.f. Assist with developing a "White Paper" to highlight SIPI unique characteristics with the context of accreditation standards and what the College needs to establish equity with comparable higher education institutions and/or community colleges.g. Complete an in depth review and analysis of the HLC criteria with respect to SIPI's self study report, strategic plan and other relevant information.h. Development of recommendations and methodology to address deficits given a very short timeframe.i. Assist with activities/tasks as deemed necessary following the final decision of the HLC. 4. Tasks. a. Review the collection of institutional documents compiled for the comprehensive accreditation team visit.b. Review documents submitted to the Higher Learning Commission in preparation for reaffirmation of accreditation.c. Review reports resulting from the comprehensive accreditation team's visit.d. Review and evaluate newly developed processes and documentation for program reviews, strategic planning, budget processes, and academic assessment and recommend to staff and faculty additional documentation requirements for these processes and make recommendation to strengthen.e. Prepare possible questions and answers in preparation of the hearing on May 3rd.f. Identify other documentation to strengthen SIPI's effort for reaffirmation, which may include interviews with current and former SIPI employees. g. Assist in development of documents and reports e.g. white papers, rebuttals, supporting documentation, reports, etc.The Contractor has no authority to incur material costs without the explicit prior written approval of the contracting officer and the SIPI President. 5. Deliverables. Dependent upon the approval process, the following deliverables or their equivalent will be required:a. Bi-Monthly status reports.b. Plan to prepare for accreditation meeting in May 2010.c. Recommendations to strengthen implementation of program reviews, strategic plan, budget process and academic assessment.d. Review of "White Paper" and other relevant documentation. 6. Government Furnished Property. SIPI will accommodate the needs of the contractor to hold meetings and other engagement as best as possible. When work is required on-site, the contractor and employees will be furnished with office space, office phone, office supplies, computers and printers, and access to copy and fax machines. Other than mutually agreed upon facilities, there will not be any Government Furnished Property or Facilities available for use in performance of this project. 7. Place of Performance. The Contractor will work both on and off the Albuquerque SIPI campus. The Contractor will gather and review data and information from faculty, staff and programs; as well as perform interviews of current and former employees through telephone communications or on/off campus. Other mutually agreed upon events may be held at other designated locations agreed upon between the Contractor and the SIPI President or designated representative. 8. Period of Performance. The accreditation project should begin on or about April 14, 2010 and to conclude by August 30, 2010. 9. Qualification of Expert Provider.a. A Doctorate in Education.b. Thorough knowledge of the policies, criteria and expectations of the Higher Learning Commission (HLC). c. Technical experience in higher education in a community college/university setting with a large population of Native American students.d. Technical experience with accreditation of higher learning institutions, including the self-study and accreditation process.e. Experience in developing and implementing program assessments in a community college setting with a large population of Native American students.f. Experience in developing and implementing program reviews in a community college setting with a large population of Native American students.g. Experience in strategic planning in a community college setting with a large population of Native American students.h. Experience with higher education budgeting and strategic planning. Please include your DUNS Number, CAGE Number (obtain at www.ccr.gov) and TAX ID Number when submitting your quote. Please provide a breakdown of your costs. The Offeror shall provide an hourly rate for the period of performance and an estimate for your travel costs which shall be reimbursed at the actual travel costs in accordance with the Federal Travel Regulations. Offeror must respond to the Evaluation Factors delineated at the end of this synopsis.This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given if full text. The full text may be found at www.acquisition.gov/far. Offerors must include a completed copy of the provision FAR 52.212-03, Offeror Representations and Certification/Commercial Items with their quote. If the offeror does not have a copy of this provision, it may obtained at http://www.acquisition.gov/far. The following clauses apply to this acquisition. FAR 52.252-01 Solicitation Provisions Incorporated by reference and FAR 52.252-02 Clauses Incorporated by Reference. FAR 52.212-04 Contract Terms and Conditions-Commercial Items (MAR 2009). FAR 52.212-05 (SEP 2009) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, FAR 52.203-06, Restrictions on Subcontractor Sales to the Government (JUL 1995); FAR 52.219-04, Limitations on Subcontracting (DEC 1996); FAR 52.222-03 Convict Labor, FAR 52.233-03 Protest after Award, FAR 52.222- 19 Child Labor-Cooperation with Authorities and Remedies, FAR 52.232-36 Payment by Third Party. FAR 52.239-1 Privacy or Security Safeguards, FAR 52.214-64 Preference for Privately owned U.S. Flag Commercial Vessels, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Affirmative Action for Disabled Veterans of the Vietnam Era, FAR 52.222-36 Affirmative Action for Workers with Disabilities. FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, FAR 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration, FAR 52.243-1 Changes Fixed Price (Alt I), FAR 52.222-41 Service Contract Act of 1965 (as amended), FAR 52.242-15 Stop Work Order, FAR 52,242-I 7 Government Delay of Work, Department of the Interior Acquisition Regulation (DIAR) 1452.226-70 Indian Preference, DIAR 1452.226-71 Indian Preference Program, DIAR 1452.204-70 Release of Claims; Travel Costs Clause; FAR 52.217-3 Evaluation Exclusive of Options (APR 1984), FAR 52.217-8 Option to Extend Services (NOV 1999), FAR 52.217-9 Option to Extend the Terms of the Contract (MAR 2000); and, FAR 52.212-01, Instructions to Offerors-Commercial Items (JUN 2008), FAR 52.212-02, Evaluation-Commercial Items (JAN 1999), FAR 52.229-10 State of New Mexico Gross Receipts and Compensating Tax (APR 2003), FAR 52.222-54, Employment Eligibility Verification (JAN 2009); and 1450-0016-001 Homeland Security Presidential Directive - 12 (HSPD-12).The Evaluation Factors are in descending order of importance. The Evaluation Factors are: 1. Technical Capability. (1a) Technical Excellence: Describe ability to meet required qualifications of expert provider section of the Statement of Work (SOW). (lb) Technical Approach: Describe your technical approach to accomplish each of the objectives and or tasks delineated in the SOW. (1c) Past Experience: List contracts that are of comparable size, complexity and similar. 2. Price, and 3, Past Performance. Provide recent & relevant contracts for the same or similar items, contract numbers, points of contacts with telephone numbers and other relevant information. Quotes will be submitted in writing and signed by an individual with the authority to bind their respective company; electronic submissions via fax are acceptable. The due date for receipt of quotes is April 13, 2010, 2:00 PM, Mountain Time (MDT). You may mail your quote to DOI/BIA, Albuquerque Acquisition Office, PO Box 26567, Attention: Marita Roth, Albuquerque, NM 87104, or you can fax your quotes to (505) 563-3019. If you intend to send your package by express service please send to DOI/BIA/Albuquerque Acquisition Office, Attention: Marita Roth, 1001 Indian School Road, Suite 347, Albuquerque, NM 87104-2303.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BIA/RestonVA/RABQ2100039/listing.html)
- Place of Performance
- Address: Department of Interior/BIE/Southwestern Indian Polytechnical Institute,9169 Coors Rd NW, Albuquerque, NM
- Zip Code: 871042303
- Zip Code: 871042303
- Record
- SN02113410-W 20100408/100406234612-fedec2e755e954255990bd03c784340f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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