Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 07, 2010 FBO #3056
SOLICITATION NOTICE

R -- FINANCIAL MANAGEMENT SPECIALIST

Notice Date

4/5/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

561320 — Temporary Help Services
 

Contracting Office

Department of Health and Human Services, Indian Health Service, Bemidji Area Office, 522 Minnesota Ave NW, Bemidji, Minnesota, 56601
 

ZIP Code

56601
 

Solicitation Number

WEFINANCE1
 

Archive Date

4/29/2010
 

Point of Contact

Todd Sonnek, Phone: 2189836275
 

E-Mail Address

todd.sonnek@ihs.gov
(todd.sonnek@ihs.gov)
 

Small Business Set-Aside

N/A
 

Description

PERIOD OF PERFORMANCE: The Contracting Financial Management Specialist will provide service at the White Earth Health Center, Ogema, MN. Duty hours are eight (8) hours per day 8:00 am to 4:30 with a ½ hour lunch break. Contractor shall work approximately 3.0 days a week to be scheduled by CEO. Contract will have a $25,000.00 limit, contract will be from date of award (19 April 2010) extending approximately 18 weeks. Overtime hours are only to be used when absolutely necessary and approved by the project officer. Scheduled days will exclude recognized federal holidays; The "Unit Price" is an all inclusive cost. All "inclusive cost" is defined to include travel, lodging, per diem, fringe benefits, i.e., life insurance, social security, federal, state, and local taxes, plus all other costs pertinent to the performance of this purchase order. “Unit Price” covers hours worked, payment will not be made for holidays or clinic closures. SCOPE OF WORK FINANCIAL MANAGEMENT SPECIALIST WHITE EARTH HEALTH CENTER OGEMA, MN 56509 PURPOSE OF CONTRACT: The mission of the White Earth Health Center in Ogema, MN is to deliver quality care in order to attain positive health outcomes for all our valued patients with emphasis on cultural sensitivity and human dignity. To meet the mission, the White Earth Health Center requires a Financial Management Specialist to support and assist in temporary duties assigned at the clinic. Individuals providing services under contract, which involve regular contact with, or control over, Indian children, are subject to a character investigation in accordance with “Indian child protection and family violence prevention act” P.L. 101-630. The Indian health service personnel office will conduct these investigations following award of a contract unless in the judgment of the contracting officer, in consultation with the personnel officer, investigation may be waived based on prior investigations on file. Until the Character Investigation has been completed and the contracting officer notified, such individual should not have unsupervised contact with Indian children. The contracting officer has the authority to temporarily wave the character investigation of a contractor. The “Agreement to a Temporary Waiver of Character Investigation” authorizes an agency to hire a contractor prior to the completion of a background check provided that at all times the contractor is within the sight and under the supervision of a government employee who has successfully completed the national agency check with written inquires (NACI) Each contract resulting from this solicitation shall: (A) Be a fixed-price personal health care services contract under which the contractor. (B) Allow the government to evaluate the quality of professional and administrative services provided, but retain no control over the medical, professional aspects of the services rendered (e.g. Professional judgments, diagnosis for specific medical treatments); (C) Require the contractor to ensure that its subcontracts for provision of health care services contain the requirements of the clause a far 52.237-7 (section i-4), including the maintenance of medical liability insurance. CONTRACTOR FURNISHED PROPERTY The Indian health service does not anticipate a need for contractor furnished equipment. GOVERNMENT FURNISHED PROPERTY, FACILITIES, AND SERVICES The Financial Management Specialist will be authorized to use all areas of the medical treatment facility available to civil service and commissioned personnel in similar positions. The same restrictions apply to the contractor Financial Management Specialist and any other Indian health service personnel to use areas for official business activities only. Each Financial Management Specialist shall be provided with an orientation to the service unit and the Indian community being served. Clinical personnel shall provide the orientation. The clinic shall provide all equipment and medical supplies deemed necessary to provide medical care at the clinic with the exception of those items to be supplied by the contractor as listed. The clinic shall provide all required blank government forms applicable to the Indian health service. Clinical personnel will also provide appropriate orientation to the necessity of such forms. The clinic shall provide an ongoing method of monitoring and evaluation of the quality of services performed before the level of performance becomes unacceptable. STATEMENT OF WORK: The contractor shall furnish Financial Services at the White Earth Health Center in Ogema, MN. The contractor shall perform services compatible with the medical facilities operating capacity and equipment. The contractor shall provide services for Indian health service beneficiaries served by the clinic. Contract performance shall be according to the requirements contained in this statement of work. The contractor shall advise his/her immediate supervisor or representative of any problem encountered, or which may be encountered, in connection with meeting the needs of patients and/or staff served by the White Earth Health Center. The contractor shall report continuing problems of any nature to the I.H.S. Project office officer. RESPONSIBILITIES: The Financial Management Specialist provides overall financial objective and policies of the Service Unit. The incumbent will maintain financial oversight of the Contract Health Services funds and third party revenue. The Acting Executive Officer will monitor contractor activity. Specific Financial Management Services shall include, but are limited to the following: 1. The incumbent coordinate with management offices, department superviors, and Area Office staff in order to provide data used in the direction and evaluation of activities throughout the Service Unit. 2. Conducts continuing workload analysis and organizational studies to provide a basis for program and organization adjustment and budget estimates. Obtain and evaluates data for use in the preparation of future budgets. 3. Plans and conducts studies of individual departments’ records which detail the commitment of allocated funds. Individually plans the financing of new programs for the Service Unit. 4. Manages the day to day ledger maintenance and related operation for the classification and other recording of financial transaction; analyzing the results and interpreting the effects of transactions upone the financial resources of organization; applying accounting concepts to solve problems, negotiate, and render advice to meet the needs of management. This also includes the provision for a cost accounting system, to provide data to determine costs of various service and/or procedures. 5. Formulates and revises the annual budget estimate for the Service Unit support activities and components (e.g., communications, personnel management, automated data processing, maintenance, supply, transportation, etc.) Researches, complies and summarizes data concerning personnel salaries and expenses and similar object class and line item information needed for formulation of budget estimate. Selects and enters budgetary information on a wide variety of related forms, schedules and reports. 6. Monitors and tracks obligations and expenditures for Service Unit functions throughout the execution phase of the annual operating budget. Verifies that obligations and expenditures occur on a timely basis in accordance with the annual work plan and regulator controls, and are within amounts programmed. Reports variations in excess of accepted funding limitations to activity managers. 7. Recommends transfer of funds between object class and line item accounts under the same appropriation or allotment when funds needed to cover increases in obligations or expenditures fall within established limits. 8. Checks the accuracy and adequacy of budget justification data submitted in support of budget estimates or requests for allotments by comparison with source documents (e.g., employment statistics, project reports, payroll records and supply inventory records). 9. Prepare data summaries for inclusion in routine and special reports on budget execution. Tabulates cost data on individual projects (e.g., construction, research or maintenance) and applies basic statistical formulas (e.g., cost-benefit ratios) to budgetary data to illustrate the effects of changes in levels of funding for current projects. 10. Drafts procedural guidance to Service Unit managers concerning the format for submission of annual estimates of funding needs. 11. Performs other related duties as assigned. QUALIFICATIONS: 1. Comprehensive knowledge of Financial Management pertaining to funds control, budget formulation and execution, manpower management, internal control and accounting policies, principle, methods and concepts to formulate, justify, and monitor the execution of the Service Unit’s various program budgets and advise management on budgetary alternative affecting service and staffing, and to provide appropriate cost accounting reports. 2. Knowledge of and skill in applying the principles and practices of budget formulation to review, edit and consolidate budget estimates from support units at the Service Unit (e.g., supply and maintenance), and to adjust data in related forms and schedules. 3. Knowledge of budgetary and financial relationships with workloads or organizational components to determine whether funds are being obligated and expended in accordance with goals and objective of the installation’s annual work plan. 4. Knowledge of the Agency accounting system, rules, regulations, policies, and procedures to adapt accounting techniques and to solve a variety of accounting problems and to locate and analyze data pertinent to budgets or cost centers and projects to provide cost accounting and reporting. 5. Practical knowledge of the organizational structure, programs and work methods of components budgeted for to determine whether estimates of funding needs and requests for allotments are in line with program plans and work methods. 6. Skill in identifying, categorizing and analyzing quantitative data in order to relate the effects of changes in funding levels to Service Unit equipment purchases, personnel staffing levels, travel and maintenance. PERIOD OF PERFORMANCE: The Contracting Financial Management Specialist will provide service at the White Earth Health Center, Ogema, MN. Duty hours are eight (8) hours per day 8:00 am to 4:30 with a ½ hour lunch break. Contractor shall work approximately 3.0 days a week to be scheduled by CEO. Contract will have a $25,000.00 limit, contract will be from date of award (19 April 2010) extending approximately 18 weeks. Overtime hours are only to be used when absolutely necessary and approved by the project officer. Scheduled days will exclude recognized federal holidays; Columbus Day Veterans Day Thanksgiving Day Christmas Day New Years Day M.L. King Day Presidents’ Day Memorial Day Independence Day Labor Day This contract will terminate when period of performance expires or if funds availability imposes constraints. REPORTING REQUIREMENTS: INVOICE SUBMISSION AND PAYMENT The Contractor shall submit a signed and approved invoice to request payment on at least a monthly basis. (a) The Contractor shall submit an original invoice to: Attn: Accounts Payable Aberdeen Area Indian Health Service Division of Financial Management 115 4th Avenue Southeast Room 309 Federal Building Aberdeen, South Dakota 57401 (b) The Contractor shall include the following information on each invoice in accordance with the Prompt Payment Act (5 CFR Part 1315.9(b)): 1. Contractor’s name; 2. Invoice number and date; 3. Entire award number or other authorization number for delivery of goods or services; 4. Description (including dates of service), price, and quantity of goods and services rendered; 5. Shipping and payment terms; 6. DUNS number and Taxpayer Identifying Number (TIN); and 7. Contact name (where practicable), title and telephone number. Payment shall be made by the Aberdeen Area Financial Management Branch, Room 309 Federal Building, Aberdeen, South Dakota 57401 A detailed weekly invoice must be submitted to the Property & Supply clerk or designee with proper signature authority no later than 12:00pm on Monday of the following workweek completed. The Contractor will maintain a log of invoices and balance of remaining contract dollars.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-BEM/WEFINANCE1/listing.html)
 

Place of Performance

Address: White Earth Health Center, Ogema, Minnesota, 56569, United States

Zip Code: 56569
 

Record

SN02113062-W 20100407/100405235120-08e1ebddff9714830ad733aa0012e890 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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