SOLICITATION NOTICE
G -- Student Environmental Program
- Notice Date
- 3/9/2010
- Notice Type
- Presolicitation
- Contracting Office
- Environmental Protection Agency, Contracts Branch, 1650 Arch Street, Philadelphia, PA 19103
- ZIP Code
- 19103
- Solicitation Number
- RFQ-PA-10-00005
- Response Due
- 3/19/2010
- Archive Date
- 4/19/2010
- Point of Contact
- Point of Contact, Denise Jones, Purchasing Agent, Phone (215) 814-5195
- E-Mail Address
-
U.S. Environmental Protection Agency
(jones.denise-t@epamail.epa.gov)
- Small Business Set-Aside
- N/A
- Description
- NAICS Code: 561110 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13, as applicable, and as supplemented with additional information included in this notice. This solicitation is issued underRFQ-PA-10-0003. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for Student Environmental Program for the Washington, DC area for a Base Period - April 1, 2010, through November 1, 2010 and two Option Periods - January 1, 2011 through November 30, 2012 in accordance with the below-noted SOW. Statement of Work Under this Work Assignment, the contractor shall help in the design, development and implementation of the Student Environmental Development Program (SEDP) in Washington, DC. The SEDP contract will be for a Base and two Option Periods. The contractor shall provide the following activities: Project evaluation, measurement of success or failure and, recruit students and hire staff as needed, handle and coordinate transportation issues, provide finance and budget activities. The contractor shall conduct each of these activities in consultation with the EPA SEDP Coordinator who is the primary contact for this assignment. The contractor shall not take direction from other EPA personnel under this Work Assignment unless they are a certified project officer appointed as a Work Assignment Manager (WAM) or co-WAM. During the course of the project payment will be made based on the submission of a request for funds in the form of an invoice. The contractor should limit the number of invoices for this contract to no more than three. The contractor shall provide a detailed budget including expenditures and funds needed for that invoice period. 1.0PROJECT OBJECTIVES The EPA Student Environmental Development Program (SEDP) is nationally recognized. SEDP is a 6 - 7 week summer environmental education and leadership development program. Students are trained by a certified teacher, graduates and staff from EPA and partner agencies. This versatile format is being used as a model for after school, day camps and summer programs. Hands on learning and extended learning experiences (field trips) enhance the learning process. Students are from all racial, economic and cultural backgrounds and range in age from 12-14. Philadelphia (17th year), Wilmington, Delaware* (10th year) and Washington, D.C. (8th year), Baltimore 2004 - 2006, and in Chester from 1999 - 2002.Goals:The goal is to provide a holistic education for the students. SEDP participants learn about environmental issues they face every day in their urban communities contaminated fish consumption, children's asthma, sun safety, lead, radon, pesticides, indoor pollution, radon, and hazardous waste in the household. Other non environmental topics include: how to communicate across cultural lines, to speak publicly, and to work well in a diverse work place. Some of the topics that the students learn are; life skill, job skills, critical thinking, self esteem, peer pressure, team work and personal and civic responsibility. The major goal is for the students, after graduation from the program, to take their knowledge back to their own communities to teach others -- especially elementary school kids -- about the environmental issues that affect their lives. This section of the work plan describes, in detail, the approach the contractor will use to accomplish the goals of this Work Assignment, It describes specific tasks to be performed and major deliverables to be performed. 1.1 Activities Activity 1: Perform Project Management Tasks The contractor shall perform the following tasks below in accordance with the deliverables as stated in Activity 2.2; Develop a work plan, program curriculum and budget; Manage personnel and direct activities; Develop a revised work plan and cost analysis and budget as necessary; Perform on-going financial reviews to ensure that cost overruns do not occur; Prepare weekly progress reports; Provide compensation and position descriptions for staff; Obtain a suitable location to host the program. Plan and coordinate field trips Plan and conduct program graduation activities. Provide logistical support as needed Activity 2: Perform Project Evaluation Activities Develop program evaluation though measurable objectives; Develop program curriculum and schedule class presenters and activities Develop and conduct pre and post test criteria; Develop measures of success and failure for the program; Provide tools for measurement; and Develop and conduct pre and post survey of program effectiveness. Activity 3 Perform Recruitment Activities Develop and implement recruitment strategies for the selection students and schools; Recruit and/or provide a Program Director/inter agency coordinator; Recruit and/or provide a certified school science teacher Recruit and/or provide mentors; and Recruit and/or provide other staff as necessary. Plan and conduct a Parent/Student Orientation prior to the beginning of the program. Activity 4: Perform Travel Related Tasks Provide transportation for the students in the form of public transportation passes, tokens or rail passes. Provide maps, directions and advice on travel itinerary. Plan, setup, coordination and make all travel arrangements including buses for field trips. Determine, arrange and pay travel and housing for the 3 day 2 night trip to the National Conservation Training Center at Shepherdstown, WV., based on 2 students per room and one adult per room. Determine, arrange and pay travel and housing for the 2 day, 1 night trip to the Northbay Adventure, North, Md, (students in the cabins and 3 adults in the Guest House). One adult per room. Provide financial management for all travel activities. DeliverablesActivity Deliverable Due Date Work Plan and Cost Estimate by April 15, 2010 Identify/recruit students, teachers and other staff by May 14, 2010 Obtain a suitable, preferably no cost, location to host the program by May 14, 2010. (The program has been hosted by George Washington University (GWU) in the past. If this location is used, help identify a GWU Sponsor). Develop success/failure measurement tools by April 22, 2010 Review and revise pre and post test criteria by April 26, 2010 Develop program curriculum, field trips and schedule class presenters and activities by June 7, 2010 Plan and conduct a Parent/Student Orientation no later than June 14, 2010 Provide/determine local student transportation needs using the various Public transportation by June 20, 2010 Conduct pre test by July 7, 2010 Weekly Progress/Financial Reports each Monday by noon for the week ending on Friday. The first report is due on July 12, 2010. Conduct post Test by August 12, 2010 Plan and conduct Graduation Activities by August 11, 2010, and August 13, 2010, respectively. Manage/arrange all field trip at least 2 weeks prior to trips or as needed. 2.0PERSONNEL Project Director/Interagency Coordinator SEDP Teacher for 8 weeks Up to 30 Middle School Students Up to 4 High School/College Student Mentors. Program Director/Interagency Coordinator (PDIC): has the overall responsibility for the administration of the program and supervision personnel. The director also will lead and supervise all on site SEDP activities. The PDIC works with the EPA planning committee on all SEDP related issues. The PDIC monitors the program and measure of success, acts as liaison between EPA and contractor, and assists with class room activities. Helps recruit students and coordinates with the EPA planning committee. Issues tokens, coordinates with the parents and students, and coordinates transportation for field trips. The SEDP Teacher (SEDPT): is a full-time monitor, teaches classes, manages the curriculum, rules, pre and post test, directs student projects, works with the EPA planning committee, and prepares students for graduation performance. Keeps attendance and administrative records and maintains discipline. The SEDPT reports to the PDIC and the EPA Project Officer who serves as the site supervisor. Students: up to 30 seventh grade students will be trained as Environmental Outreach Trainees. Students should receive direct program assistance at the rate of up to $200 per student. High School or College Mentors: Up to four high school or college mentors will mentor the students and assist the teacher and EPA officials in the running of the program. It is desirable, but not required, if the contractor participates in a high school work study program that allows the student's income to be supplemented by other programs such as city work study, thereby reducing the cost to the contract. 3.0 GENERAL To minimize additional administration on the contractor and EPA, invoices should be planned and submitted in a timely manner. The contractor may submit an invoice after completion of the following Deliverables: Activity 1 Develop the Work plan and Price Proposal. Obtain a suitable location to host the program. Activity 2 Develop pre and post test criteria Develop success/failure measurement tools Develop program curriculum and schedule class presenters and activities Activity 3Identify/recruit students, mentors, teachers and other staff Conduct the Parent/Student OrientationSubmission of the revised budget based on number of students and mentors if needed Activity 4 Arrange all field trips and schedule transportation for trips and provide student travel stipends Provide payment for the teacher, students and staffReview and conduct pre test criteria The contractor may submit the final invoice for payment after the following deliverables are completed. Activity 5 Graduation is completed and all expenses paidProvide final stipend for mentors and teachers Post program success/failure measurement tools, lessons learned and final report are complete. All activities must be completed no later than 90 days after the end of the program. Submit the following information:1. Pricing: Base and Option Period shall be priced separately 2. # of Personnel that will be working on project 3. Individual(s) hourly rate(s) 4. Three references for same/similar services performed in the last three years. Include reference name, point of contact, address and phone number. 5. Cost Breakout for the following:Project Director (break out cost)Environmental Teacher (breakout cost)Student Stipends ($_____x30 students)Mentors Stipends ($____x 4 mentors)Travel (breakout cost)Supplies (breakout cost)Administration Fees (breakout cost) The associated North American Industrial Classification System (NAICS) code for this procurement is 561110. This requirement is full, open and unrestricted. Award will be based on lowest priced quotation meeting the technical requirement set forth above. Provide the following information: Company Name, Telephone Number, Contact Person's email address, Taxpayers' ID number, Company Duns Number.All interested parties MUST be registered in the CCR.Email your quotation by 4:00 p.m. EST, Friday, March 19, 2010 to the ATTN: jones.denise-t@epa.gov This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-38. In accordance with 12.603(c)(2)(xii), the following FAR clauses are incorporated in this notice and any resultant contract through clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Nov 2007). 52.222-3, 52.222-19, 52.222-21, 52.222.26, 52.222-41, 52.222-43, 52.222-48, 52.225-1, 52.232-29, 52.232-30, 52.232-33 The following provisions are hereby incorporated by reference: 52.212-1 Instructions to Offerors (June 2008): 52.212-3 Representation and Certifications (Aug 2009); 52.212-4 Contract Terms and Conditions-Commercial Items (Mar 2009); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2010); 52.217-8 Option to Extend Services (Nov 1999); 52.217-9 and Option to Extend the Term of the Contract (Mar 2000). Clauses 52.212-3 and 52.222-48 must be filled out in their entirety, signed and returned with quotation. The full text of these and any clauses may be accessed electronically at http://acquisition.gov/far/index.html.
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- SN02086490-W 20100311/100309234522-73ba88e80a81f244f1e4bf4a27abd47d (fbodaily.com)
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