MODIFICATION
V -- Hotel Accommodations, Conference Space and Hotel Services
- Notice Date
- 3/9/2010
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veteran Affairs;Employee Education System (EES);Attn: Contracting Office BLDG 50;#1 Jefferson Barracks Dr;Saint Louis MO 63125
- ZIP Code
- 63125
- Solicitation Number
- VA-777-10-RP-0100
- Response Due
- 3/17/2010
- Archive Date
- 5/16/2010
- Point of Contact
- Elizabeth BuchholzEvent Manager/Contracting Officer
- E-Mail Address
-
Event Manager/Contracting Officer
(Beth.Buchholz@va.gov)
- Small Business Set-Aside
- N/A
- Description
- This is an amendment to the combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations, Conference Space and Hotel Services located in the following geographic area: Tampa, FL. Amendment to Request for Proposal VA-777-10-RP-0100 is in accordance with FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This is not a solicitation for Event Planning Services or 3rd Party Event Planning Services. VA will not consider a proposal submitted by an offeror that is not a hotel. This is NOT a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable. This announcement incorporates FAR provisions and clauses in effect through FAR FAC 2005-38, Effective February 01, 2010 and VAAR 97-10. NAICS Code 721110 and the small business size standard is $7 million, respectively. This eCMS announcement/solicitation is solicited unrestricted, and constitutes the only bid document that will be issued. The Period of Performance for this requirement is unchanged from the original solicitation for the following dates only, May 19-20, 2010. No other dates will be considered. The Department of Veterans Affairs, Employee Education System (EES) is sponsoring a training workshop on the topic of Grant and Per Diem Advanced Training. Changes to the original solicitation are as follows for Parts A and B only: Increase the estimated 55 (peak night) sleeping rooms to a total of 85 sleeping rooms on the peak nights based on the timeframe, with majority of attendees checking in Tuesday, May 18, 2010, with group checking out on Friday, May 21, 2010 and shall provide all amended requirements specified for conference needs in Parts A and B below, and lodging rates MUST be within the Government Per Diem rate or lower for the area. The hotel facility must accommodate an estimated 85 attendees with the following needs: Part A: Hotel Lodging: 85 sleeping rooms required for participants arrival on Tuesday, May 18 and group checking out on Friday, May 21, 2010. (Pattern/totals per night: Tuesday=85, Wednesday=85, Thursday =60, Friday=Checkout). Rooms must be individual/private sleeping rooms with toilet facilities at government seasonal per diem (or below) rate of $101.00 for Tampa, FL. Payments for Part A shall be the sole responsibility of each participant, to include No-show fees. Part B: Meeting Space Item 1) ONE General Session Meeting Room to be held on 24 hour hold starting at 4:00 pm on Tuesday, May 18, 2010 until at Thursday, May 20, 2010 at 5:30 pm. Set for 85 people in classroom style seating, 2 people per six ft table preferred set. Also need space to accommodate a standing lectern podium with microphone, head/panel table for 4 people on a low stage riser, LCD Projector with projection cart or table, laptop computer next to podium on small table, space for a screen appropriate for room & audience, microphones and three (3) flipchart packages. Approx. 2100 square feet or larger room with no pillars needed. Item 2 Breakout Rooms: One (1) breakout needed. This room is needed in addition to the General Session mtg room (total of 2 meeting rooms combined). This one Breakout room is needed on May 20, 2010 only. The breakout room will need to accommodate no less that 45 attendees set in classroom style seating, 2 per six ft table preferred seating style set-up. There should also be space to accommodate one wireless handheld microphone with sound system plus one flipchart package (pad/easel/markers) approx. 1085 sq ft or larger per room without pillars to obstruct the view. Item 3) Registration desk: Should be placed outside the general session room door. This registration desk must be available beginning Tuesday, May 18 at 2:00 pm (for set-up) to provide early registration from 4:00-6:00 pm on Tuesday through Thursday, May 20 - last day of meeting at 5:30 pm. Registration desk should consist of 3 or 4 six ft skirted tables set in an L or U shape style with 1 draped table set behind for additional meeting registration/meeting materials, 3 chairs and 1-2 trash cans. There should also be an electrical power strip and 2-3 internet connections (wireless if available) at this registration desk for three days. Parts C and D of the original solicitation plus all proposal bid terms are unchanged from the original solicitation. Please direct questions regarding the increase sleeping room and meeting space needs changes or submission of RFP of all prices, descriptive literature, technical proposal, and a completed Hotel Contract to: Elizabeth Buchholz, CGMP Event Manager/Contracting Officer Department of Veterans Affairs, Employee Education Center 950 22nd Street North Suite 500 Birmingham, AL 35203-5300 Phone (205) 731-1812, Ext. 305 Fax (205) 731-1821 or 1820, or Email: Beth.Buchholz@va.gov Faxed proposals will be accepted. Closing date for receipt of proposals is Wednesday, February 17, 2010 at 4:00 pm CT.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAC/VAAAC/VA-777-10-RP-0100/listing.html)
- Record
- SN02086270-W 20100311/100309234320-198e424f08fc9a4c64e373f6ff3ca37d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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