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FBO DAILY ISSUE OF MARCH 10, 2010 FBO #3028
SOLICITATION NOTICE

X -- INNOVATION ACTIVITIES WORKSHOP

Notice Date

3/8/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

National Science Foundation, Division of Acquisition and Cooperative Support, DACS, 4201 Wilson Boulevard, Room475, Arlington, Virginia, 22230
 

ZIP Code

22230
 

Solicitation Number

DACS10Q2139
 

Archive Date

4/6/2010
 

Point of Contact

Jannele Gosey, Phone:
 

E-Mail Address

jgosey@nsf.gov
(jgosey@nsf.gov)
 

Small Business Set-Aside

N/A
 

Description

DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-37 are incorporated into this RFQ. Objective The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, and audio visual equipment of a high-quality conference center for the NSF Innovation Activities Workshop ("Ideas Lab") to be held on May 24-28, 2010. The conference center must provide a relaxed and flexible indoor work environment to enable the creative exchange of ideas and have outdoor capacity to carry out teambuilding activities. The conference center must be located in or near Warrenton, Virginia and must be conveniently accessible to Dulles International Airport. Meeting Space Requirement The conference center must provide one (1) large general session meeting room to accommodate 50 attendees on May 24-28, 2010, classroom style. This room should have plenty of wall space for mounting flip-chart sheets. Four (4) breakout rooms are needed for May 24-28, 2010 to accommodate 10-12 attendees per room, conference style. A registration table set up outside the meeting room is needed on May 24th. Sleeping Rooms Requirement The conference center must provide 45 single, private rooms with private baths for the nights of May 23-27. Individual guests will reserve and pay for their own rooms. Audio Visual Equipment Requirement: Large general session room requirements: The conference center must provide an overhead projection package that includes one (1) overhead projector and screen, six (6) flip charts, podium, two speaker sound system, and hand held wireless microphone, whiteboard with markers, pens & pads. Breakout rooms: The conference center must provide one overhead projection package which includes one (1) LCD projector and screen, two (2) flip charts, one (1) whiteboard with markers, and pens & pads in each breakout room per day. Internet Access Wireless high-speed internet access must be available in the large general session room for up to 40 participants, and in the breakout rooms for up to 12 participants. Outside Vendor NSF intends to use an outside vendor for additional equipment, including laptops. The conference center contract must include an outside vendor clause. Food Requirement: The conference center must provide meals for 45 attendees consisting of five (5) dinners (May 23-27), five (5) breakfasts (May 24-28), and five (5) lunches (May 24-28, 2009). All meals should be buffet-style, and be served in a separate dining room area from the meeting rooms. All meals must also accommodate vegetarian and health conscious choices. Meeting participants will pay for their own meals. The conference center must provide morning and afternoon breaks for 45 attendees May 24-27, 2009 and morning break only May 28. NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages. SUBMISSION OF PROPOSAL: Proposals are due no later than 3:00pm, local Washington, D.C. time, March 22, 2010. Proposals are to be e-mailed to Jannele Gosey at jgosey@nsf.gov. No faxes will be accepted. If you have questions regarding this requirement, please submit your inquiries, via email, to Ms. Gosey, no later than 12:00pm Washington, D.C. local time, March 15, 2010. INSTRUCTIONS TO OFFERORS: The quote shall clearly and fully demonstration the offeror's capability, knowledge, and experience in regard to the technical requirements described herein. Stating that you understand and will comply or paraphrasing our requirements is not adequate. 1. Technical Instructions a. Ability to meet the government's requirements. The quoter shall provide a draft contract including details regarding proposed sleeping rooms, meeting rooms, audio visual equipment and food. Quoter shall also include details regarding the facility. 2. Past Performance Instructions Furnish the following information for three (3) contracts or subcontracts awarded in the past three (3) years that are similar in size and scope to the tasks described in the Statement of Work. a. Customer's name, address, and current telephone number of both the lead contractual and technical personnel b. Brief description of contract work and comparability to the proposed effort. It is not sufficient to state that it is comparable in magnitude and scope. Rationale must be provided to demonstrate that it is comparable. c. Discuss major problems and highlight successes. d. Discuss compliance to cost/price estimate and other terms of the award. e. Identify the average number of personnel on the contract per year or percentage of turnover per year. `If you propose to use subcontractors (or teaming arrangements) to occupy a major role, provide the above information on each of the subcontractors (or team members). 3. Price Instructions The quoter shall provide a cost breakdown which includes the pricing for all of the requirements listed above. This order is to be priced on a firm-fixed basis. EVALUATION FACTORS FOR AWARD: EVALUATION-COMMERCIAL ITEMS - 52.212-2 The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: In order of descending importance, the three factors are: Technical (ability to meet the government's requirements), Past Performance, and Price. When combined, the Technical and Past Performance Factors are significantly more important than the Price Factor. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 1. Technical Factor - Ability to meet the government's requirements. i. NSF will consider how well the offerings of the Quoter meet our needs. Offerings include: sleeping rooms, meeting space, audiovisual equipment, and food as stated above. Contractor also must be located in or near Warrenton, VA and easily accessible to Dulles International Airport. 2. Past Performance Factor Past Performance will be evaluated for relevance to NSF's requirement, the quality of the performance, how recent the experience was, and the amount of responsibility the quoter had in performance. 3. Price Factor The total will be evaluated for reasonableness and realism. CLAUSES The following Federal Acquisition Regulation (FAR) provisions and clauses in effect through FAC 2005-37 are applicable to this procurement: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS;, 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; FAR Clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS, The Contractor shall comply with following clauses, as indicated within the respective sections of paragraph b of this provision: (14) 52.222-3, CONVICT LABOR; (16) 52.222-19, CHILD LABOR; (17) 52.222-21, PROHIBITION OF SEGREGATED FACILITIES; (18) 52.222-35, EQUAL OPPORTUNITY; (19) 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; (20) 52.222-39, EMPLOYMENT REPORTS ON SPECIAL VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS, and; (31) 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER____CENTRAL CONTRACTOR REGISTRATION;. 52.217-9, SECURITY REQUIREMENTS; 52.219-11
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/NSF/DACS/DACS/DACS10Q2139/listing.html)
 

Place of Performance

Address: 4201 Wilson Blvd, Arlington, Virginia, 22230, United States

Zip Code: 22230
 

Record

SN02085491-W 20100310/100308234327-bb452d76dd2bd7582c721f05f4b785ff (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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