Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 06, 2010 FBO #3024
SOLICITATION NOTICE

66 -- Position Sensitive Neutron Detector

Notice Date

3/4/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, Maryland, 20899-1640
 

ZIP Code

20899-1640
 

Solicitation Number

SB1341-10-RQ-0132
 

Archive Date

4/7/2010
 

Point of Contact

Carol A. Wood, Phone: 301-975-8172, Todd D Hill, Phone: 301-975-8802
 

E-Mail Address

carol.wood@nist.gov, todd.hill@nist.gov
(carol.wood@nist.gov, todd.hill@nist.gov)
 

Small Business Set-Aside

N/A
 

Description

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THIS SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY OF FAR SUBPART 13.5 TEST PROGRAM FOR CERTAIN COMMERCIAL ITEMS. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 500 employees. This acquisition is being procured using full and open competition. Simplified Acquisition Procedures shall be utilized. The National Institute of Standards and Technology, Center for Neutron Research (NCNR), requires a position sensitive neutron detector for incorporation in the Multiple Grazing Incidence Reflectometer (MAGIK), which is being manufactured in-house by NIST and is slated for installation at the NCNR in July of 2012 at NIST in Gaithersburg, MD. The required detector will serve as the primary detector for this instrument and will be mounted on a cantilevered arm which may be rotated about the sample stage. The detector, its front end electronics, and bias sources must be located on this arm. All quoters shall provide a quotation for all of the following line items. LINE ITEM 0001: Quantity one (1) each position sensitive neutron detector. The detector must meet all of the required specifications identified herein. All equipment must be new. Used or remanufactured equipment will not be considered for award. 1. Mechanical Specifications -At a minimum, the active detection area must be 20 cm × 20 cm; -There shall be provisions to attach the detector to a mounting surface; -The detector‘s exterior dimensions shall not exceed 45 cm × 45 cm × 31 cm. 2. Neutron Detection Specifications -Position resolution within the scattering plane must be less than or equal to 1mm. Preference shall be given to better position resolution; -Position resolution in the vertical direction must be less than or equal to 2 mm; -Neutron detection efficiency must exceed 80% for 5 Å (35 meV) neutrons; -Gamma ray sensitivity must be less than 2 × 10-7. 3. Electronics Specifications -The system shall be able to process neutron events as a proportional counter at rates exceeding 10 kHz without dead time corrections. Higher rates without dead time correction are preferred; -Differential nonlinearity of position detection must be less than 3%. 4. Software Integration The proposed equipment must have the capability of being controlled by another computer; remote control via Ethernet or GPIB. It is required to integrate this detector into NIST’s existing standard instrument control system. The Contractor shall provide technical documentation that will permit NIST staff to complete this integration. The technical documentation must include at a minimum principles of operation, standard operating procedures, calibration procedures, remote control interface description and protocol, mechanical drawings and/or CAD bodies, trouble shooting and maintenance procedures. It is preferred, but not required that the Contractor also provide electronic schematics and wiring diagrams. 5. Required Documentation The Contractor shall provide all of the following documentation with the detector. Documentation shall be provided in PDF format. An alternate format must be approved, in advance, by NIST. -Operation manuals; -Instructions for the installation; -Troubleshooting guides. 6. Telephone Support NIST may require telephone support during the installation process. The Contractor must provide a point of contact for technical support via telephone. The point of contact must have technical knowledge of the make and model of equipment that will be delivered to NIST so that technical questions can be responded to promptly and efficiently. INSTALLATION: The Government shall install the equipment in accordance with the Contractor’s instructions. LINE ITEM 0002: WARRANTY: The Contractor shall provide, at a minimum, a one year warranty for the detector. The warranty shall be on-site or return to vendor at the discretion of the Contractor. All costs associated with parts, labor, travel and shipping (to and from NIST) shall be paid by the Contractor. The Contractor must respond to the NIST Technical Contact via telephone or e-mail not later than 48 hours after a warranty call is placed. LINE ITEM 0003: SERVICE CONTRACT (OPTION LINE ITEM) Line Item 0003 is an option line item. The Contractor shall provide pricing for this line item. The price quoted for Line Item 0003 shall be effective for a period of one year from the date the manufacturer’s warranty commences. The Government may exercise this option line item, at its discretion, at any time during the one year warranty period. The Contractor shall provide a one year service contract for the equipment which, if exercised, shall commence the day following the expiration of the Contractor’s commercial warranty. Repairs under the service contract shall be completed on-site at NIST or at the Contractor’s site, at the discretion of the Contractor. All costs associated with parts, labor, travel and shipping (to and from NIST) shall be paid by the Contractor. The Contractor must respond to the NIST Technical Contact via telephone or e-mail not later than 48 hours after a service call is placed. DELIVERY Delivery shall be completed not later than 18 months from the date of award. Delivery terms shall be FOB Destination. The Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. FINAL ACCEPTANCE NIST will provide payment in full upon successful completion of delivery, demonstration of specifications and submission of a proper invoice from the Contractor. Payment terms shall be Net 30 Days. Warranty shall commence upon final acceptance by the Government. EVALUATION CRITERIA AND BASIS FOR AWARD Award will be made to the Contractor whose quote offers the best value to the Government price and non-price factors considered. The Government will evaluate quotations based on the following evaluation criteria: 1) Technical Capability: Meeting or Exceeding the Requirement, 2) Past Performance, and Price. Technical Capability and Past Performance, when combined, shall be approximately equal in importance to price. Technical Capability: Evaluation of Technical Capability shall be based on the documentation provided in the quotation. Documentation submitted in the quotation shall be evaluated to determine that the proposed equipment meets or exceeds all required specifications identified herein. Test data, if submitted, shall be evaluated to further validate that the equipment meets or exceeds the minimum specifications. In evaluating technical capability, strongest consideration shall be given to better position resolution and higher rates without dead time correction. Past Performance: Past Performance shall be evaluated to determine the overall quality of the product and service provided by the Contractor. Evaluation of Past Performance shall be based on the references provided and/or information provided by NIST and its affiliates. REQUIRED SUBMISSIONS All quoters shall submit the following: 1) An original and one copy of a price quotation which addresses all line items; 2) For the purpose of technical evaluation quoters shall submit: Two copies of technical description and/or product literature which clearly details the manufacturer, make and model of the proposed product(s), addresses all required specifications, and clearly documents that the offered product(s) meet(s) or exceeds the specifications required by the solicitation. 3) It is preferred, but not required that quoters shall submit test data. Test data must demonstrate positioning encoding resolution and event rate capability. Test data must show results from the identical make and model of equipment being quoted by the Contractor 4) For the purpose of past performance evaluation: A list of at least three (3) recent and relevant past performance references. The list of references shall include, at a minimum: The name of the company or organization and the reference contact person; the telephone number of the reference contact person; the contract or grant number; the amount of the contract; the address and telephone number of the Contracting Officer if applicable; and the date of delivery or the date services were completed; 5) This is an Open-Market Combined Synopsis/Solicitation for equipment as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.” OR The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s) Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation. 6) Price quotations must be submitted in US Dollars. DUE DATE FOR QUOTATIONS All quotations shall be sent to the National Institute of Standards and Technology, Acquisition Management Division, Attn: Carol A. Wood, 100 Bureau Drive, Stop 1640, Gaithersburg, MD 20899-1640. All offerors shall ensure the RFQ number is visible on the outermost packaging. Submission must be received not later than 3:30 p.m. local time on March 23, 2010. FAX quotations shall not be accepted. E-mail quotations shall be accepted. Because of heightened security, FED-EX, UPS, or similar delivery methods are the preferred method of delivery of quotes. If quotes are hand delivered, delivery shall be made on the actual due date through Gate A, and a 48 hour (excluding weekends and holidays) prior notice shall be provided to Carol Wood, Contract Specialist on 301-975-8172. PROVISIONS AND CLAUSES The full text of a FAR provision or clause may be accessed electronically at www.acqnet.gov/far. The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors — Commercial; 52.212-3, Offeror Representations and Certifications — Commercial Items. 52.217-5, Evaluation of Options; In accordance with FAR 52.212-3 Offeror Representations and Certifications — Commercial Items, offerors must complete annual representations and certifications on-line at http://orca.bpn.gov. If paragraph (j) of the provision applies, a written submission is required; The following clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions—Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items including subparagraphs: 52.222-3, Convict Labor; 52.222-19, Child Labor—Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act; 52.225-13 Restriction on Certain Foreign Purchases (E.O. 12722, 12724, 13059, 13067, 13121, and 13129; and 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration. 52.217-7 Option for Increased Quantity-Separately Priced Line Item The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor at any time during the one year warranty period. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree; and Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NIST/AcAsD/SB1341-10-RQ-0132/listing.html)
 

Place of Performance

Address: Ship to:, NIST, Shipping and Receiving, 100 Bureau Drive, Gaithersburg, Maryland, 20899, United States

Zip Code: 20899
 

Record

SN02082893-W 20100306/100304234629-d1d8e1ad11e42a90366b7b6739332624 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |