Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 21, 2009 FBO #2919
SOLICITATION NOTICE

J -- MEDRAD PREDICTIVE MAINTENANCE CONTRACT

Notice Date

11/19/2009
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;VA Midwest Health Care System;Attention: Network Contract Manager;708 S. THIRD ST., SUITE 200E;Minneapolis MN 55415
 

ZIP Code

55415
 

Solicitation Number

VA-263-10-RP-0031
 

Response Due

12/21/2009
 

Archive Date

1/20/2010
 

Point of Contact

Michael L OwenContract Specialist
 

E-Mail Address

Contracting Officer
(michael.owen@va.gov)
 

Small Business Set-Aside

N/A
 

Description

PCS - JO65NAICS 339112 PREDICTIVE MAINTENANCE CONTRACT SOURCES SOUGHT/SOLE SOURCE Initially, this is a combined synopsis/solicitation for "sources sought" wherein the VA Minneapolis Contracting Office on behalf of the VA Medical Center, Minneapolis, MN is seeking vendors who can provide OEM or OEM certified technical services as outlined in the Statement of Work (SOW) below. Any large and all types of small business vendors should respond to this "sources sought" announcement if they are capable of meeting the Government's needs. If interested provide a detailed written proposal on company letterhead or other proposal forms, including pricing and literature, for these services. This contract envisions a base year (10/1/2009 - 9/30/2010) and four option years (10/1/2010 - 9/30/2011; 10/1/2011 - 9/30/2012; 10/1/2012 - 9/30/2013; 10/1/2013 - 9/30/2014. IF AFTER TEN (10) DAYS FROM THE DATE OF THE POSTING OF THIS ANNOUNCEMENT NO ADDITIONAL SOURCES ARE IDENTIFIED via the sources sought portion of this announcement the Government anticipates entering into sole source purchase negotiations with Medrad, Warrendale, PA for OEM or OEM certified technical services defined in the Statement of Work (SOW) below. Therefore, due to lack of additional sources, this becomes a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice under Statutory Authority 41 U.S.C. 253(c)(1) and in accordance with FAR 6.302, FAR 6.302-3(a)(2) and VAAR 810.005. The authority is cited and justification made based on the determination that the Government's minimum needs can best be satisfied by OEM or OEM certified technical services. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items, and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION DOCUMENT OFFERED; A WRITTEN SOLICITATION WILL NOT BE ISSUED BUT IN RESPONSE OFFERORS MUST REFER TO SOLICITATION RFP VA263-10-RP-0031. The above FAR 6.302/VAAR 810.005 authority is cited and justification made based on the determination that the Government's minimum needs can best be satisfied by OEM or OEM certified technical services. Firms may identify their interest and capability by responding to this requirement by 4:30 p.m. CT, Monday, December 21, 2009. This notice of intent is a request for OEM or OEM certified technical services competitive proposals. The Government will consider all proposals received on or before December 21, 2009. ALL RESPONSIBLE SOURCES THAT CAN MEET THESE REQUIREMENTS AND PROVIDE SERVICE AS LISTED BELOW MAY RESPOND TO THIS SOLICITATION BY SUBMITTING COST AND TECHNICAL PROPOSALS; INCLUDE LITERATURE, AND PAST PERFORMANCE HISTORY. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. NAICS code is 339112 and the small business size standard is 500. Award will be a firm fixed-price contract, FOB destination with payment in arrears. The government intends to award without discussions and will award to obtain the best value for the government, price, price-related factors and technical capability and past performance being considered and are approximately equal. The following incorporated clauses and provisions are those in effect and are applicable to this acquisition; OFFERORS MUST INCLUDE COMPLETED COPY OF THE PROVISION AT 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, WITH HIS/HER OFFER - or indicate a current and valid listing in ORCA. The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far (FAR) and http://www.va.gov/oa&mm/vaar/ (VAAR); FAR 52.212-1, Instruction to Offers - Commercial Items; FAR 52.212-2, Evaluation of Commercial Items; FAR 52.212-3 Representations and Certifications - Commercial Items; FAR 52.212-4 Contract Terms and Conditions - Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders - Commercial Items; FAR 52.216-18 - Ordering; FAR 52.216-19 - Order Limitations; FAR 52.216-21 - Requirements; FAR 52.-217-6 - Option for Increased Quantity; VAAR 852.270-4 Commercial Advertising; VAAR 852.219-70 Veteran-owned business; 852.219-70 Protest Content; and 852.233-71 Alternate Protest Procedure. Original proposals shall be submitted to MICHAEL OWEN, Contracting Officer (90C), VA Minneapolis Contracting and Purchasing Office,708 South Third Street, Suite 200E, Minneapolis, MN 55415 by 4:30 p.m. on December 21, 2009. Electronic submittals WILL be accepted. Point of contact: Michael Owen (612) 344-2144; e-mail Michael.owen@va.gov; or fax to 612-333-3667. STATEMENT OF WORK MEDRAD EQUIPMENT PREDICTIVE MAINTENANCE CONTRACT 1.SCOPE: Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide predictive maintenance (PM) of various Medrad equipment at VISN 23 facilities listed below in accordance with the attached equipment list (Attachment 1) 2.CONTRACT PERIOD: Contract period shall be one year from October 1, 2009 through September 30th, 2010. The contract will also contain the provision for 4 options. 3.QUALIFICATIONS: To be considered eligible for consideration, bidders must have a field service representative located within 5 hours of each medical center located in VISN 23 (i.e. Iowa, Nebraska, Minnesota, North Dakota and South Dakota) that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Bidders must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. All parts used shall be OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. 4.SERVICES TO BE PROVIDED: A.General: 1)Contractor will provide the necessary manpower and supervision to properly execute the Periodic maintenance of the equipment listed in Attachment 1. 2)A "Field Service Report" (FSR) must be generated and a copy given to respective VISN 23 Biomedical Engineering point of contact at each facility (Attachment 2) or designee after each episode of scheduled maintenance. B.Predictive Maintenance: 1)Predictive Maintenance will be performed by the contractor at the intervals that are in accordance with the manufacturer's recommendations, but no less than annually. 2)Contractor will furnish any required "PM kits" needed to perform Predictive Maintenance. C.Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to each medical center in VISN 23. Required features include, at a minimum: 1)Serial Number of equipment serviced 2)Any and all work performed on a particular date 3)Predictive Maintenance - The contractor will perform PM according to manufacturer's specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures. D.New Equipment: Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment). Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it. 5.SPECIAL INSTRUCTIONS: A.Contractor Check-In: The contractor's representative will contact Facilities point of contact as list in Attachment 2, to schedule and check-in prior to performing predictive maintenance services at the respective facilities. B.Documentation: At the conclusion of each scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to Biomedical Engineering, Building 1, Room BE12. 6.TERMS AND CONDITIONS: A.User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. B.Exclusions: Service does not include electrical work external to the equipment. The articulating arm for each contrast injector listed in Attachment 1 is not to be included; the maintenance of the arms will be handled by in-house Biomedical Engineering staff. Attachment 1: EQUIPMENT LIST VISN 23 Facility Type of InjectorVA Equipment ID#Serial Number Des Moines Division - VASTELLANT297704841233 Des Moines Division - VASTELLANT296890841238 Des Moines Division - VASOLARISNEWMRI 1.5T Des Moines Division - VAAVANTA297891720006 Fargo VA Medical CenterSTELLANT1513741236 Fargo VA Medical CenterSTELLANT15136301422630863 Fargo VA Medical CenterPROVIS1204896060 Fargo VA Medical CenterPROVIS18448105758----30664 Fargo VA Medical CenterSOLARISNEW - MRI 1.5T40927 Fort Meade Division - VASTELLANT2779241235---301422631322 Fort Meade Division - VASOLARIS2787641383 Fort Meade Division - VAPROVIS29694105166---30180 Hot Springs Division - VASTELLANT3031430202 Iowa City VA Medical CenterSTELLANT295912625140 Iowa City VA Medical CenterSTELLANT296870941234 Iowa City VA Medical CenterVERIS296324520827 Iowa City VA Medical CenterSOLARIS296871040922 Iowa City VA Medical CenterAVANTA297297210198 Iowa City VA Medical CenterPROVIS2958795100975 Iowa City VA Medical CenterPROVIS295428696473 Minneapolis VA Medical CenterSTELLANT6251125038---3007039 21958 Minneapolis VA Medical CenterSTELLANT6251225183---3007039 22148 Minneapolis VA Medical CenterSTELLANT7518130830 Minneapolis VA Medical CenterSTELLANT6658241230---3007039 31419 Minneapolis VA Medical CenterSOLARIS6310230601 Minneapolis VA Medical CenterPROVIS5597195469 Minneapolis VA Medical CenterPROVIS5145092267 Minneapolis VA Medical CenterPROVIS62978101702 Minneapolis VA Medical CenterPROVIS60758-----100914 Minneapolis VA Medical CenterMK V4277463597 Minneapolis VA Medical CenterMK V2250922093 Minneapolis VA Medical CenterSOLARISNEW3T MRI Minneapolis VA Medical CenterSTELLANTNEWPET/CT Omaha Division - VASTELLANT295906725175 Omaha Division - VASTELLANT296382525181 Omaha Division - VASOLARIS298745443985 Omaha Division - VAPROVIS2972911104397 Lincoln Division - VASTELLANT298540430136 Lincoln Division - VASTELLANTNEWCT St. Cloud VA Medical CenterSTELLANT1748430168 Sioux Falls VA Medical CenterSTELLANT1461541239 Sioux Falls VA Medical CenterSOLARISNEWMRI 1.5 T Attachment 2: Facility and Point of Contact list for VISN 23 FacilityAddressPoint of ContactPhone Number Des Moines Division - VA Central Iowa Health Care System3600 30th Street Des Moines, IA 50310Todd Robinson515.699.5830 Iowa City VA Medical Center601 Highway 6 West Iowa City, IA 52246-2208Joe Manning319.338.0581 x6819 Fargo VA Medical Center2101 Elm Street Fargo, ND 58102Ken Lammers701.239.3700 x3734 Minneapolis VA Medical CenterOne Veterans Drive Minneapolis, MN 55417Rick Bailey612.725.2000 x2012 Omaha Division - VA Nebraska Western Iowa Health Care System4101 Woolworth Ave. Omaha, NE 68105Phil Mininni402.346.8800 x4402 Lincoln Division - VA Nebraska Western Iowa Health Care System600 South 70th Street Lincoln, NE 68510James Rider402.346.8800 x4402 Grand Island Division - VA Nebraska Western Iowa Health Care System2201 N. Broadwell Ave. Grand Island, NE 68803Ron Rice308.382.3660 x2478 Sioux Falls VA Medical Center2501 W. 22nd Street, PO Box 5046 Sioux Falls, SD 57117Brian Thorson605.336.3230 x6511 St. Cloud VA Medical Center4801 Veterans Dr Saint Cloud, MN 56303Al Kasper320.255.6480 x6245 VA Black Hills Health Care System - Hot Springs Campus500 N 5th St Hot Springs, SD 57747Robert Nelson605.745.2000 x2969 VA Black Hills Health Care System - Fort Meade Campus113 Comanche Road Fort Meade, SD 57741Curt Weber605.347.2511 x7828
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MiVAMC618/MiVAMC618/VA-263-10-RP-0031/listing.html)
 

Place of Performance

Address: ONE VETERANS DRIVE;MINNEAPOLIS, MN

Zip Code: 55417
 

Record

SN02007512-W 20091121/091119235817-f37c475b44498812c5262e4147565d2b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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