SOLICITATION NOTICE
X -- Hotel Rooms w/ Multiple Conference Room Accomodations
- Notice Date
- 11/6/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- 161 ARW, ATTN: Base Contracting Office, 3200 E. Old Tower Road, Phoenix, AZ 85034-7263
- ZIP Code
- 85034-7263
- Solicitation Number
- W912L210Q0001
- Response Due
- 11/18/2009
- Archive Date
- 1/17/2010
- Point of Contact
- Ana Cousins, 6022672483
- E-Mail Address
-
161 ARW
(ana.cousins@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912L2-10-Q-0001 is being issued as UNRESTRICTED. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-37. The associated NAICS code is 721110. COMMERCIAL ITEM DESCRIPTION: The Arizona Army National Guard Yellow Ribbon Program has a requirement for Hotel or Conference center that can provide meeting space for approximately 400 people in support of the Yellow Ribbon and Reintegration Program. The location for this event is Tucson, AZ. The dates are SATURDAY and SUNDAY December 5-6, 2009. The vendor shall comply with government and commercial standards in accordance with the requirements as stated. Additional information is provided below. CLIN 0001 Conference Room: Conference center that can provide meeting space for approximately 300 people in support of the Yellow Ribbon and Reintegration Program for Saturday December 5, 2009. On Saturday December 5th from 8:00 am 6:00 pm the conference center will provide one on-site conference room to accommodate 300 seated in a crescent rounds allowing all attendees to see and hear the presentation clearly and take notes. The attendees will be returning to this room throughout the day therefore this room must remain set in this way for the entire time mentioned. Facility should have ample parking space for 300 vehicles. On Saturday at 9:00 am a registration desk or a minimum of 3 six-foot tables with 6 chairs for registration that will easily accommodate the attendees as they enter the conference area. Audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly in the whole room. All audio and visual components must be adaptable to standard laptop outputs. One six foot table in the front of the room. Note pads and pens should be provided at each seat in this room CLIN 0002 Conference Room: Conference center that can provide meeting space for approximately 300 people in support of the Yellow Ribbon and Reintegration Program for Sunday December 6th 2009. On Sunday December 6th from 6:00 am to 3:30 pm the conference center will provide one on-site conference room to accommodate 300 seated in a classroom setting allowing all attendees to see and hear the presentation clearly and take notes. The attendees will be returning to this room throughout the day therefore this room must remain set in this way for the entire time mentioned. Facility should have ample parking space for 300 vehicles. On Sunday at 7:00 am a registration desk or a minimum of 3 six-foot tables with 6 chairs for registration that will easily accommodate the attendees as they enter the conference area. Audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly in the whole room. All audio and visual components must be adaptable to standard laptop outputs. One six foot table in the front of the room. Note pads and pens should be provided at each seat in this room Quantity (1)LumpSum $______________________ CLIN 0003 Hotel Rooms: Approximately 60 hotel rooms will be needed for program attendees. A final count for the number of hotel rooms will be provided ONE week before the date of the event. Quantity (60) Each $______________________ CLIN 0004 Breakouts Rooms: On Saturday December 5th from 9:00 am 3:00 pm, 6 breakout rooms set in classroom seating to accommodate approximately 70 people per room. Breakout rooms must be in the same general area (within a 1 minute walk) as the conference room. On Saturday December 5th from 9:00 am 3:00 pm, the conference center will provide audio visual (projector, screens and integrated speaker system) that is adequate for size of room, a table in the front of the room, wireless microphone, internet connection, and flip chart easel with pad and markers in each room. Note pads and pens should be provided at each seat in the room. Quantity (6) Each $______________________ CLIN 0005 Breakouts Rooms: On Sunday December 6th from 7:00 am 3:00 pm, 5 breakout rooms set in classroom seating to accommodate approximately 80 people per room. Breakout rooms must be in the same general area (within a 1 minute walk) as the conference room. On Sunday December 5th from 9:00 am 3:00 pm, the conference center will provide audio visual (projector, screens and integrated speaker system) that is adequate for size of room, a table in the front of the room, wireless microphone, internet connection, and flip chart easel with pad and markers in each room. Note pads and pens should be provided at each seat in the room. Quantity (5) Each $______________________ CLIN 0006 Childcare Rooms: On Saturday December 5th 9:00 am 3:00 pm, 4 conference rooms set with 4 round tables with 6 chairs in each room to accommodate 24 people. rooms must be located together, near a bathroom and in a secure location; these rooms will be used for child care and youth activities. The conference center will provide audio visual (projector, screens and integrated speaker system) that is adequate for size of room. At least one of these rooms must have high-speed internet connection. Quantity (4) Each $______________________ CLIN 0007 Childcare Rooms On Sunday December 6th from 7:00 am 4:00 pm, 4 conference rooms set with 4 round tables with 6 chairs in each room to accommodate 24 people. rooms must be located together, near a bathroom and in a secure location; these rooms will be used for child care and youth activities. The conference center will provide audio visual (projector, screens and integrated speaker system) that is adequate for size of room. At least one of these rooms must have high-speed internet connection. Quantity (4) Each $______________________ CLIN 0008 Vendor Support Room: Sunday, December 6, 2009 from 7:00 am 4:00 pm the conference center will provide 25 clothed tables (preferably 6-foot rectangles) with two chairs per table in a room no smaller than 3,000 sq. ft. This room must be in the general vicinity of the conference and breakout rooms. Quantity (1) Each $______________________ CLIN 0009 Meals and Refreshments: CLIN 0009 A-Meal Requirements for Saturday December 5th: A continuous hot lunch buffet for approximately 300 adults to be provided from 12:00 pm 1:30 pm. Buffet lines need to provide sufficient number of lines for attendees to expedite transition from buffet to dining area. There will need to be sufficient food for all attendees to reenter the buffet as they wish. Quantity (300) Each $______________________ CLIN 0009B-Meal Requirements for Saturday December 5th: 30 box lunches will be provided for the young children. Consider the various ages of the children and their abilities when preparing the boxed lunches. (i.e. juice, milk, and water for the children and the same selection in addition to soda for the youth.) Quantity (30) Each $______________________ CLIN 0009C-Meal Requirements for Saturday December 5th: Throughout the day the conference center will provide beverages (soda, coffee, water etc&) accessible for 300 attendees to enjoy on their breaks and to bring to their next breakout sessions. This eliminates the need for in-room water pitchers/glassware. Vendors must bid these beverages keeping in mind we cannot forecast actual consumption. Vendors should bid at an amount they are comfortable with no matter the consumption. Quantity (300) Each $______________________ CLIN 0009D -Meal Requirements for Sunday December 6th: The conference center will provide a continuous and refreshed continental-style breakfast (such items as muffins, fruit, pastries, juices and coffee etc&) for 300 attendees from 7:00 am 8:00 am. Quantity (300) Each $______________________ CLIN 0009 E -Meal Requirements for Sunday December 6th: 50 children and youth will be delivered a small assortment of this same continental breakfast in the designated child care rooms at 9:00 am. Quantity (50) Each $______________________ CLIN 0009 F -Meal Requirements for Sunday December 6th: A continuous hot lunch buffet for approximately 400 adults to be provided from 11:30 am 1:30 pm. Buffet lines need to provide sufficient number of lines for attendees to expedite transition from buffet to dining area. There will need to be sufficient food for all attendees to reenter the buffet as they wish. Quantity (400) Each $______________________ CLIN 0009 G -Meal Requirements for Sunday December 6th: 30 box lunches will be provided for the young children. Consider the various ages of the children and their abilities when preparing the boxed lunches. (i.e. juice, milk, and water for the children and the same selection in addition to soda for the youth.) Quantity (30) Each $______________________ CLIN 0009 H -Meal Requirements for Sunday December 6th: Throughout the day the conference center will provide beverages (soda, coffee, water etc&) accessible for 300 attendees to enjoy on their breaks and to bring to their next breakout sessions. This eliminates the need for in-room water pitchers/glassware. Vendors must bid these beverages keeping in mind we cannot forecast actual consumption. Vendors should bid at an amount they are comfortable with no matter the consumption. Quantity (300) Each $______________________ Example of Acceptable Meals Breakfast: Assorted Muffins, Fresh Fruit, Assorted Pastries and cereal Milk, Juice, Coffee and Tea Lunch: Chicken entre, Pasta entre and two different sides of vegetables Lunch: Beef entre, Fish entre and two different sides of vegetables Box Lunches: Peanut Butter and Jelly, Fruit Cups, String Cheese, milk/ Chicken fingers, Potato Chips, Fruit Cups, String Cheese, juice Proposal shall include a detailed description of the facilities available and show how they conform to the requirement. A final count for the total number of hotel rooms/ and attendees will be provided at least ONE week prior to the even. The Government will only pay for meals and hotel rooms for the final count given to the hotel. The Government reserves the right to visit the site prior to award to ensure that the facilities are adequate and conform to the SOW. TOTAL COST $____________________ Upon request, the Contracting Officer will make the full text available of the following provisions and clauses that apply. Full text available at (http://farsite.hill.af.mil); 52.204-7 Central Contractor Registration APR 2008 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation JUL 2009 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment SEP 2006 52.212-1 Instructions to Offerors--Commercial Items JUN 2008 52.212-2 Evaluation - Commercial Items JAN 1999 52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (Jul 2009) Alternate I APR 2002 52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (Jul 2009) Alternate I APR 2002 52.212-4 Contract Terms and Conditions--Commercial Items MAR 2009 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation) JUN 2009 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.219-1 Alt I Small Business Program Representations (May 2004) Alternate I APR 2002 52.219-6 Notice Of Total Small Business Set-Aside JUN 2003 52.219-6 Notice Of Total Small Business Set-Aside JUN 2003 52.219-22 Small Disadvantaged Business Status OCT 1999 52.219-28 Post-Award Small Business Program Rerepresentation APR 2009 52.222-3 Convict Labor JUN 2003 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products FEB 2001 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.222-26 Equal Opportunity MAR 2007 52.222-36 Affirmative Action For Workers With Disabilities JUN 1998 52.222-41 Service Contract Act Of 1965 NOV 2007 52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 1989 52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 1989 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-16 Alt I IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 200&0 Alternate I DEC 2007 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-18 Place of Manufacture SEP 2006 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan--Certification JUN 2008 52.232-18 Availability Of Funds APR 1984 52.232-28 Invitation to Propose Performance-Based Payments MAR 2000 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-5 Authorized Deviations In Provisions APR 1984 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials JAN 2009 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007 252.204-7006 Billing Instructions OCT 2005 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) JUL 2009 252.225-7001 Buy American Act And Balance Of Payments Program JAN 2009 252.225-7002 Qualifying Country Sources As Subcontractors APR 2003 252.232-7001 Disposition Of Payment DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports MAR 2008 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.247-7023 Alt III Transportation of Supplies by Sea (May 2002) Alternate III MAY 2002 52.232-18 -- Availability of Funds. Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) All questions pertaining to this requirement are due by 11:00 am local time on 12th of November 2009. All prospective offerors interested in submitting a quote must be registered with the Central Contractor Registration (CCR) @ https://www.ccr.dlis.dla.mil. Interested parties should submit their quotes, company's name, and mailing address, point of contact, phone number, and e-mail to Ana Cousins at ana.cousins@us.army.mil or fax (602)267-2429 or by mail to USPFO for AZ(ATTN) Ana Cousins 5645 E. McDowell Rd Phoenix, AZ 85008. *** The deadline for Quotes is November 18, 2009 at 11:00 am local time. Quotes received after this date will not be considered***
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02-1/W912L210Q0001/listing.html)
- Place of Performance
- Address: Arizona Army National Guard Arizona Army National Guard Tucson AZ
- Zip Code: 85726
- Zip Code: 85726
- Record
- SN01999746-W 20091108/091106235731-50b50bf9fbeaf3aa18a62d34124d8f84 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |