SOLICITATION NOTICE
C -- Request for Proposal for Commissioning Authority Services
- Notice Date
- 11/4/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541330
— Engineering Services
- Contracting Office
- USPFO for Montana, P.O. Box 4789, Helena, MT 59604-4789
- ZIP Code
- 59604-4789
- Solicitation Number
- W9124V-10-T-5000
- Response Due
- 11/25/2009
- Archive Date
- 1/24/2010
- Point of Contact
- Bryan Baldwin, 406 324 3410
- E-Mail Address
-
USPFO for Montana
(bryan.j.baldwin@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. DESCRIPTION: Commissioning Authority (CxA) for Great Falls Armed Forces Reserve Center Addition/Alteration, Great Falls, MT. PERFORMANCE WORK STATEMENT: The Owner is seeking the services of a qualified Commissioning Authority/firm for a new construction project. The project is currently authorized ___14,399___ gross SF of addition and 7,035 gross SF of alteration, _1_ story building in Great Falls, MT, with a project budget of $7.6 million. The facility is expected to be comprised of approximately _6_% classrooms, _10_% office space,_19_% stand alone maintenance shop, _2_ % weapons area, _7_% storage area, etc.. See attached Architectural program provided by Lheureux Page Werner, PC. The current phase of the project is: __Conceptual Design. The construction documents are planned to be completed by ___15 May 2010______. Construction is anticipated to begin in __June 2010______ and final occupancy by __September 2011___. The Project document available for review is the 15% conceptual design submittal. Objectives The objective of commissioning is to provide documented confirmation that a facility fulfills the functional and performance requirements of the building owner, occupants, and operators. To reach this goal, it is necessary for the commissioning process to establish and document the owners criteria for system function, performance, and maintainability (aka Owners Project Requirements- OPR); and to also verify and document compliance with these criteria throughout design, construction, start-up, and the initial period of operation. In addition, complete operation and maintenance (O&M) manuals, as well as training on system operation, should be provided to the building operators to ensure the building continues to operate as intended. The Commissioning Authority (CxA) should be involved throughout the project from the pre-design through the warranty phase. The primary role of the CxA during the overall design phase is to develop detailed commissioning specifications and review the design to ensure it meets the Owners objectives. During construction, the CxA develops and coordinates the execution of a testing plan, which includes observing and documenting all systems performance to ensure that the systems are functioning in accordance with the Owners Project Requirements (OPR) and the contract documents. The CxA is not responsible for design or general construction scheduling, cost estimating, or construction management, but may assist with problem-solving or resolving non-conformance issues or deficiencies. Scope of Work The CxA shall be responsible for carrying out the following tasks and all requirements specified for Enhanced Commissioning according to the US Green Building Council. The requirements for Enhanced Commissioning (attached at the end of this SOW) is specified in Green Building Rating System for New Construction & Major Renovations, USGBC LEED-NC Version 2.2,October2005. The proposer is free to suggest changes and improvements to the following task list. For this proposal, it is assumed by the owner that all of these tasks will be completed, unless any proposed changes to the following task list are clearly highlighted and noted in the respondents proposal. For this proposal X pre-design phase, _ X_design phase, _ X_construction phase, _ X_warranty phase services are requested. Pre-Design Phase 1.Assemble commissioning team, hold a scoping meeting and identify responsibilities. 2.Develop a draft design-phase commissioning plan. 3.Attend commissioning meetings as needed with project manager and design team. 4.Develop and review the Owners Project Requirements (OPR) for clarity and completeness, including language on the following features: mechanical, electrical, plumbing, architectural, lighting, energy consumption, commissioning, indoor environmental quality, environmental sustainability, interiors, and functionality for tenants, budget, and maintainability. This will be accomplished by the Commissioning Authority by: __X_ extracting salient concepts from the Owners existing programming report and/or _X__conducting a focus group, _X__conducting interviews with owner stakeholders, to include approximately 2-3 USAR and 2-3 MTARNG full time staff. The Owners Project Requirements (OPR) will be general in nature, and include specific performance criteria for some concepts. Design Phase 1.Coordinate the commissioning work during design. 2.Develop or update the design phase commissioning plan. 3.Perform focused reviews of the design, drawings and specifications at various stages of development (during schematic design, design development and contract document phases), as described in Exhibit 1. 4.Assist and review the development and updating of the Design Record documentation by design team members (Design Intent, Design Narrative; Design Basis). 5.Develop a draft construction phase commissioning plan using an Owner-approved outline. 6.Develop full commissioning specifications for all commissioned equipment. Coordinate this with the architect and engineers and integrate the commissioning specifications into the overall project specification package. One or more of the following documents can be used as a guide for content, rigor and format: 1) Model Commissioning Plan and Guide Specifications, USDOE/FEMP; Portland Energy Conservation, Inc. (PECI), 2) The HVAC Commissioning Process, ASHRAE Guideline 0-2005. The PECI Document can be downloaded free at http://www.peci.org and a copy of the ASHRAE document can be obtained by contacting ASHRAE at 404-636-8400 or 1-800-527-4723. The commissioning specification will include a detailed description of the responsibilities of all parties, details of the commissioning process; reporting and documentation requirements, including formats; alerts to coordination issues, deficiency resolution; construction checklist and startup requirements; the functional testing process; specific functional test requirements, including testing conditions and acceptance criteria for each piece of equipment being commissioned. 7.Coordinate a controls integration meeting where the electrical and mechanical engineers, owners representative, and the Commissioning Authority discuss integration issues between equipment, systems and disciplines to ensure that integration issues and responsibilities are clearly described in the specifications. Bid Phase 1.Attend site visit to answer commissioning related questions. Construction Phase 1.Coordinate and direct the commissioning activities in a logical, sequential and efficient manner using consistent protocols and forms, centralized documentation, clear and regular communications and consultations with all necessary parties, frequently updated timelines and schedules and technical expertise. 2.Coordinate the commissioning work with the contractor and construction manager, to ensure that commissioning activities are being incorporated into the master schedule. 3.Revise, as necessary, the construction phase commissioning plan developed during design, including scope and schedule. 4.Plan and conduct commissioning meetings as needed and distribute minutes. 5.Request and review additional information required to perform commissioning tasks, including O&M materials, contractor start-up and checkout procedures. Before startup, gather and review the current control sequences and interlocks and work with contractors and design engineers until sufficient clarity has been obtained, in writing, to be able to write detailed testing procedures. 6.Review normal Contractor submittals applicable to systems being commissioned for compliance with commissioning needs, concurrent with the A/E reviews. 7.Review requests for information and change orders for impact on commissioning and owners objectives. 8.Review coordination drawings to ensure that trades are making a reasonable effort to coordinate. 9.Write and distribute construction checklists for commissioned equipment. 10.Develop an enhanced start-up and initial systems checkout plan with contractors for selected equipment. 11.Perform site visits, as necessary, to observe component and system installations. Attend selected planning and job-site meetings to obtain information on construction progress. Review construction meeting minutes for revisions/substitutions relating to the commissioning process. Assist in resolving any discrepancies. 12.Perform the following pre-functional tasks: a.Witness HVAC piping pressure test and flushing, sufficient to be confident that proper procedures were followed. Include testing documentation in the Commissioning Record. b.Witness any ductwork testing and cleaning sufficient to be confident that proper procedures were followed. Include documentation in the Commissioning Record. c.Document construction checklist completion by reviewing completed construction checklists and by selected site observation. d.Document systems startup by site observations and by reviewing start-up reports. e.Approve air and water systems balancing by spot testing and by reviewing completed reports and by selected site observation. 13.With necessary assistance and review from installing contractors, write the functional performance test procedures for equipment and systems. This will include manual functional testing, energy management control system trending and may include stand-alone data logger monitoring. 14.Coordinate witness and document manual functional performance tests performed by installing contractors. Coordinate retesting as necessary until satisfactory performance is achieved. The functional testing shall include operating the system and components through each of the written sequences of operation, and other significant modes and sequences, including startup, shutdown, unoccupied mode, manual mode, staging, miscellaneous alarms, power failure, security alarm when impacted and interlocks with other systems or equipment. Sensors and actuators shall be calibrated during construction check listing by the installing contractors, and spot-checked by the Commissioning Authority during functional testing. Analyze functional performance trend logs and monitoring data to verify performance. a.Tests on respective HVAC equipment shall be executed, if possible, during both the heating and cooling season. However, some overwriting of control values to simulate conditions shall be allowed. Functional testing shall be done using conventional manual methods, control system trend logs, and read-outs or stand-alone data loggers, to provide a high level of confidence in proper system function, as deemed appropriate by the Commissioning Authority and the Owner. 15.Prepare test plans for, assist with execution of, and document tests of commissioned equipment overseen by regulatory authorities and ensure that such tests meet the testing rigor desired by the Owner. 16.Maintain a master issues log and a separate record of functional testing. Report all issues as they occur directly to the Owners Representative. Provide directly to the Owners Representative written progress reports and test results with recommended actions. 17.Review equipment warranties to ensure that the Owners responsibilities are clearly defined. 18.Oversee and review the training of the Owners operating personnel. a.Review the creation of a classroom owners manual that is to be kept in the building. b.Review the preparation of the O&M manuals for commissioned equipment. 19.Compile a Commissioning Record, which shall include: a.A brief summary report that includes a list of participants and roles, brief building description, overview of commissioning and testing scope, and a general description of testing and verification methods. For each piece of commissioned equipment, the report should contain the disposition of the Commissioning Authority regarding the adequacy of the equipment, documentation and training meeting the contract documents in the following areas: i.Equipment meeting the equipment specifications, ii.Equipment installation, iii.Functional performance and efficiency, iv.Equipment documentation, and v.Operator training. b.All outstanding non-compliance items shall be specifically listed. Recommendations for improvement to equipment or operations, future actions, commissioning process changes, etc. shall also be listed. Each non-compliance issue shall be referenced to the specific functional test, inspection, trend log, etc. where the deficiency is documented. c.Also included in the Commissioning Record shall be the issues log, commissioning plan, progress reports, submittal and O&M manual reviews, training record, test schedules, construction checklists, start-up reports, functional tests, and trend log analysis. 20.Compile a Systems Manual that consists of the following: Owners Project Requirements (by owner); Design Narrative and Basis of Design (by designer); Performance Metrics, if completed during design; space and use descriptions, single line drawings and schematics for major systems (by designer); control drawings, sequences of control (by contractor); and a table of all set points and implications when changing them, schedules, instructions for operation of each piece of equipment for emergencies, seasonal adjustment, startup and shutdown, instructions for energy savings operations and descriptions of the energy savings strategies in the facility, recommendations for recommissioning frequency by equipment type, energy tracking recommendations, and recommended standard trend logs with a brief description of what to look for in them (all by Commissioning Authority). Warranty Period 1.Coordinate and supervise required opposite season or deferred testing and deficiency corrections and provide the final testing documentation for the Commissioning Record and O&M manuals. 2.Return to the site at 10 months into the 12 month warranty period and review with facility staff the current building operation and the condition of outstanding issues related to the original and seasonal commissioning. Also interview facility staff and identify problems or concerns they have with operating the building as originally intended. Make suggestions for improvements and for recording these changes in the O&M manuals. Identify areas that may come under warranty or under the original construction contract. Assist facility staff in developing reports and documents and requests for services to remedy outstanding problems. Systems to Be Commissioned The following systems and assemblies will be commissioned: MECHANICAL 1.Central building automation system (BAS) 2.All equipment of the heating, ventilating and air conditioning systems PLUMBING 3.Plumbing, supply and distribution 4.Irrigation 5.Domestic and process water pumping and mixing systems ELECTRICAL 6.Electrical feeders, distribution, grounding 7.Emergency power generators and automatic transfer switching 8.Scheduled or occupancy sensor lighting controls 9.Uninterruptible power supply systems SPECIALTY SYSTEMS 10.Data and communication 11.Security system Changes in Personnel If the commissioning firms personnel or sub-consultants change for this project, the Owner must review and approve the replacement personnel, in advance. The replacement personnel shall have, at minimum, equivalent qualifications as the original personnel. APPLICABLE PROVISIONS AND CLAUSES: 52.203-6 ALT 1 Restrictions on Subcontractor Sales to the Government OCT 1995 52.204-4 Printed on Copied-Double Sided on Recycled Paper AUG 2000 52.204-7 Central Contractor Registration APR 2008 52.204-9 Personal Identity Verification of Contractor Personnel SEP 2007 52.212-1 Instructions to Offerors - Commercial Items JUN 2008 52.212-2 EvaluationCommercial Items JAN 1998 52.212-3 ALT I Offeror Representations and Certifications--Commercial Items APR 2002 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2007 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items JUN 2008 52.219-28 Post-Award Small Business Program Representation JUN 2007 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-36 Affirmative Action for Workers with Disabilities JUN 1998 52.222-41 Service Contract Act of 1956 NOV 2007 52.222-50 Combating Trafficking in Persons AUG 2007 52.222-54 Employment Eligibility Verification 52.223-5 Pollution Prevention and Right to Know Information AUG 2003 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-5 InsuranceWork on a Government Installation JAN 1997 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-1 Site Visit APR 1984 52.237-2 Protection of Government Buildings, Equipment and Vegetation OCT 1995 52.252-2 Clauses Incorporated by Reference FEB 1998 252.201-7000 Contracting Officers Representative AUG 1992 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2997 252.207-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252.211-7003 Item Identification and Valuation AUG 2008 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) MAR 2008 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials APR 1993 252.225-7000 Buy American ActBalance of Payments Program Certificate JUN 2005 252.225-7012 Preference for Certain Domestic Commodities MAR 2008 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment MAR 1998 252.247-7023 Transportation of Supplies by Sea MAY 2002 INSTRUCTIONS TO OFFERORS: An offeror must propose to execute all phases of the commissioning in a single proposal. The proposal shall include: a. letter of introduction, a.firm, fixed price proposal for pre-design phase of commissioning, design phase of commissioning, bid and construction phases of commissioning and warranty phase of commissioning; b.organization chart for managing and executing this contract; c. detailed resumes of key personnel; d. identify the individual(s) who will serve as the lead CxA for the design phase and construction phase of the contract; and e.no more than three examples of past performance projects that demonstrate the desired qualifications listed below: 1)Acted as the principal Commissioning Authority for projects over 15,000 SF. 2)Extensive experience in the operation and troubleshooting of HVAC systems, energy management control systems. 3)Extensive field experience is required. A minimum of five (5) full years in this type of work is required. 4) Knowledgeable in building operation and maintenance and O&M training. 5)Knowledgeable in test and balance of both air and water systems. 6)Experienced in energy-efficient equipment design and control strategy optimization. 7)Direct experience in monitoring and analyzing system operation using energy management control system trending and stand-alone data-logging equipment. 8)Excellent verbal and writing communication skills. Highly organized and able to work with both management and trade contractors. 9)Experience in writing commissioning specifications. The required expertise for this project will be based on the skill and experience set of the full team making the proposal. A member of the prime firm will be the designated Commissioning Agent (CxA) who is the member of the team that will coordinate the commissioning activities from the technical perspective. This party may not necessarily be the teams overall project or contract manager. The Commissioning Authority must have significant in-building commissioning experience, including technical and management expertise on projects of similar scope. If the Commissioning Authority or prime firm does not have sufficient skills to commission a specific system, the prime firm shall subcontract with a qualified party to do so. Subcontractor qualifications shall be included and clearly designated in the response to this RFP. 52.212-2, Evaluation-- Commercial Items (January 1999). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will represent the best value to the Government. The best value determination will be made by evaluating the contractors offer based on Price, Past Performance and Experience of Key Personnel. Past performance and Experience of Key Personnel, when combined are approximately equal in value to Price. In accordance with FAR 52.212-1(k), prospective awardee shall be registered and active in the CCR database prior to award. Offerors may obtain information on registration at www.ccr.gov. You can visit the website at http://farsite.hill.af.mil/ for the provisions and clauses needed for this synopsis/solicitation. Offers may be submitted by hard copy to the USPFO for Montana, ATTN: CPT Bryan Baldwin, Purchasing and Contracting, 1956 Mt Majo Street, Post Office Box 4789, Fort Harrison, Montana 59636-4789, no later than November 25, 2009 by 4:00 P.M. Mountain Standard Time. Offers may also be submitted electronically to bryan.j.baldwin@us.army.mil with the same deadline. If you have any questions, please contact CPT Bryan Baldwin at 406-324-3410 or email bryan.j.baldwin@us.army.mil.
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- Place of Performance
- Address: USPFO for Montana P.O. Box 4789, Helena MT
- Zip Code: 59604-4789
- Zip Code: 59604-4789
- Record
- SN01997661-W 20091106/091104234750-cd6eac07ccc53e0259bc0a1f447e84ce (fbodaily.com)
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