SOLICITATION NOTICE
U -- PURCHASE OF SABA TRAINING
- Notice Date
- 10/26/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611430
— Professional and Management Development Training
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199
- ZIP Code
- 23703-2199
- Solicitation Number
- HSCG44-10-Q-CTTD006
- Archive Date
- 11/18/2009
- Point of Contact
- James A Lassiter, Phone: (757)686-2149, Carrie Houck,
- E-Mail Address
-
james.a.lassiter@uscg.mil, Carrie.F.Houck@uscg.mil
(james.a.lassiter@uscg.mil, Carrie.F.Houck@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request For Quote number RFQ HSCG44-10-Q-CTTD006.This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-37. This procurement will be processed in accordance with FAR Part 12. The North American Industry Classification System (NAICS) is 611430. The SBA size standard in dollars is $7.0 Million. This is Not a Small Business Set-Aside, due to this acquisition being a Sole Source Procurement it is not anticipated that there will be 2 or more qualified Small Business Concerns to provide pricing for this requirement. The USCG Command and Control Engineering Center (C2CEN) Ports. Va. 23703 intends to purchase on a non-competitive basis with Exemplary Performance. for the purchase of 1 each 3.5 day Training Session Work Shop for the SABA Front End Analysis, IAW below SOW. The Coast Guard does not own nor can they obtain specifications or other technical data for this Training. Request for such will be disregarded. The proposed contract action resulting from this synopsis/solicitation for commercial supplies is the Governments intention to solicit and negotiate with only one source under the authority of FAR 6.302-1 & 13.106-1(b). Interested persons/parties may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within 5 days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes. The contractor for this proposed Sole Source contract is: EXEMPLARY PERFORMANCE Cage Code: 36ZQ5 This is Considered to be a Sole Source Acquisition. See below attached Justification for Other Than Full and Open Competition. The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and BEST VALUE to the Government, price and other factors considered. FIRM FIXED Price Proposals may be submitted on company letterhead stationary and must include the following information: Cost breakdown, Unit Price, Extended Price, Delivery of Subscription, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is Nov/03/2009 @ 8:00 AM EST. Facsimile and E-mail quotes are acceptable and may be faxed to (757) 686-4018 or E-mailed to the primary POC James A. Lassiter Contracting Officer James.A.Lassiter@uscg.mil 2nd POC Ms. Carrie Houck Contracting Officer, USCG Carrie.F.Houck@uscg.mil *PLEASE NOTE* Offerors are to provide Firm Fixed Prices,by Nov/03/2009 @ 8:00am EST. The Anticipated Award Date for the Purchase Order Contract is Nov/05/2009, this date is approximate and not exact. The Following FAR Provisions apply to this Acquisition: FAR 52.212-1 Instructions to Offerors FAR 52.212-2 Evaluation-Commercial Items (a) Overall Best Value to the Government FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, Offerors should be registered in CCR, Central Contractors Registration The Following FAR Clauses apply to this Acquisition: FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items The government intends to award a Purchase Order Contract resulting from this solicitation to the responsible bidder quotation conforming to the solicitation which will be most advantageous and Overall BEST VALUE to the Government, price and other factors considered. FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008), FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Best Value to the Government considering specification,price, delivery, and past performance, and quality. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (AUG 2009) to include Alt I (APR 2002). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov FAR 52.212-4 Contract Terms and Conditions –Commercial Items (MAR 2009) with the following addendas: FAR 52.252-2 Clauses Incorporated by Reference (Jun 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR)(Jul 2006). Contractors are located and identified in CCR by their DUNS number. To facilitate payment via Electronic Funds Transfer – CCR, contractors should be registered in the CCR. A DUNS Number can be obtained via www.dnb.com and CCR registration can be obtained via www.ccr.dlis.dla.mil End of Clause FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders –Commercial Items (SEPT 2009), The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (AUG 2009) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793), FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212), FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)(E.O. 12722,12724,13059.13067,13121, and 13129) FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332) End of Clause The following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; HOMELAND SECURITY ACQUISITION REGULATION (48CFR CHAPTER 30) CLAUSES (can be accessed electronically at www.dhs.gov/dhspublic) HSAR 3052.209–70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUNE 2006). NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. The following Statement/Information is in reference to this Acquisition being considered to be a Sole Source Acquisition based on the following as provided to the Contracting Officer and hereby agreed upon. Justification for Other Than Full and Open Competition. (a) Each justification shall contain sufficient facts and rationale to justify the use of the specific authority cited. As a minimum, each justification shall include the following information: (1)Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition." USCG Command & Control Eng. Center Portsmouth VA. 4000 Coast Guard Blvd. 23703 (C2CEN) (2)Nature and/or description of the action being approved. Purchase of delivery of SABA Front End Analysis (FEA) 3.5 Day Workshop at client site. (3)A description of the supplies or services required to meet the agency's needs (including the estimated value). Volume 2 of the Coast Guard Training System SOP: Analysis identifies a Front End Analysis as one of the common types of analysis that should be conducted in support of Coast Guard operations. The Coast Guard uses SABA’s Peak Performance System FEA methodology to define jobs associated with new acquisitions. To align with C2CEN’s mission of fielding new acquisitions for command and control systems, it is beneficial for C2CEN’s Instructors, Project Managers and other Project Team members be equipped with the knowledge and skills of this systematic process by way of attending the SABA Front End Analysis Workshop. This company will come to C2CEN or established location to conduct the workshop. Sending our people to this workshop will cost $200 per day plus travel and per diem cost, which makes bringing the workshop to us more cost effective. Estimated value is $14,000.00 for delivery of the training and travel costs. (4)An identification of the statutory authority permitting other than full and open competition. FAR 6.302-1(a)(2) & (a)(2)(iii) These services are only available from one source. (5)A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. Exemplary Performance is proprietary owners of delivery of SABA training and one available to conduct the workshop at client site or established location. (6)A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies. (7)A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. It is anticipated the purchase cost will be Fair & Reasonable. (8)A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted. Requirement will be posted on Fed-Biz-Ops with statement that any vendors/contractors that would make an offer would be considered by the Federal Government. (9) Any other facts supporting the use of other than full and open competition, such as: (i) Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available. (ii) When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived. 3.5 Million Dollars, estimated cost to completely re-engineer this system applicable for C2CEN particular application. (iii) When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government. (10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition. None at this time (11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. None at this time. (12) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief. (b) Each justification shall include evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel. Robert C. Daniels James A. Lassiter Technical (signature)Contracting Officer (signature) STATEMENT OF WORK START:Dec/08/2009 COMPLETE:Dec./11/2009 SHORT TITLE:Delivery of Front End Analysis (FEA) 3.5 Day Workshop 1. PLACE OF PERFORMANCE: United States Coast Guard Command and Control Engineering Center (C2CEN) 4000 Coast Guard Blvd Portsmouth, VA 23703 2. REFERENCES: a. Standard Operating Procedures (SOP) for the Coast Guard Training System, Volume 2: Analysis b. Joint Federal Travel Regulations 3. SECURITY REQUIREMENTS: Not applicable. 4. PURCHASE ORDER CONTRACT MANAGEMENT DESIGNATION: a. The Contracting Officer Technical Representative (COTR) for this task is Mr. Robert C. Daniels, C2CEN, who can be reached at (757) 686-4238. b. Contractual POC is James Lassiter, USCG Contracting Officer he can be reached at (757) 686-2149 5. DESCRIPTION OF WORK: 5.1 Scope: Volume 2 of the Coast Guard Training System SOP: Analysis identifies a FEA as one of the common types of analysis that should be conducted in support of Coast Guard operations. The Coast Guard uses SABA’s Peak Performance System FEA methodology to define jobs associated with new acquisitions. To align with C2CEN’s mission of fielding new acquisitions for command and control systems, it is beneficial for C2CEN’s Instructors, Project Managers and other Project Team members to be equipped with the knowledge and skills of this systematic process by way of attending the FEA Workshop. The FEA workshop is 3.5 days in length and will be conducted using SABA’s Optimizing Human Performance tools and job aids. 5.1.1 Task: Delivery of the training will include, but not limited to, the following objectives: Day/ SessionTitleSession Objectives – At the conclusion of this session, participants will be able to: 1.1Overview of Front End Analysis and Conceptual ModelDescribe an accomplishment-based approach to business improvement. Describe the front end analysis process. 1.2How to Perform a Project AlignmentAlign the project team with the client and key stakeholders. Prepare an alignment report to document alignment and key project issues. 2.1How to Specify Major Accomplishments and List TasksIdentify major accomplishments produced by targeted role. Capture success criteria/KPIs. List tasks required to produce accomplishments. 2.2How to Capture Task-Level DataValidate accomplishments and tasks. Capture task data, including frequency, complexity, consequence of error, etc. Generate report. 3.1How to Perform a Diagnostic FEAIdentify general business problem and performance deficiencies. Calculate value of resolving the problem. 3.2How to Hypothesize Causes, Collect Evidence, and Identify SolutionsHypothesize causes of performance deficiencies. Determine appropriate evidence, collect, and synthesize. Identify possible solutions. Generate support. 4Planning the Design of SolutionsDevelop project plan for designing/selecting integrated solutions. 6. GOVERNMENT-FURISHED PROPERTY (GFP): a. The government will provide the training facility/room. The room will be equipped with a projector, projection screen and a table area for the instructor. Tables will be available for 15 students. b. C2CEN will purchase SABA’s Optimizing Human Performance materials directly from SABA for each participant. c. All GFP, when applicable, shall be returned to the designated POC upon completion of the task. 7. TRAVEL AND SUBSISTENCE/PER DIEM REQUIREMENTS: a. Travel and subsistence/Per Diem are authorized and will be reimbursed in accordance with reference (b). b. Anticipated travel and subsistence/Per Diem will be from contractor’s facility to C2CEN and return to contractor’s facility. 8. DATA DELIVERABLES: a. The government requires that the contractor will provide each participant with a Customer Satisfaction Survey. The survey will be administered by the contractor and, at a minimum, assess participants reaction to course content, instructor performance, and the classroom environment.. One copy of the survey will be delivered to the POC within five business days upon completion of the workshop. 9. OTHER CONDITIONS/REQUIREMENTS: 9.1. Place and Hours of Performance: It is anticipated that the training will be held in a conference room at the following hotel: Hilton Garden Inn 5921 Harbour View Blvd. Suffolk, VA 23435 (757) 484-9001 (POC: Mr. Robyn Fuller) Workshop hours will be from 0800-1600. A one hour break for lunch will be scheduled between these hours. 9.2 Quality Assurance Provisions: 9.2.1 Compliance: The Contractor shall ensure that delivered tasks meet all standards and guidelines provided in this contract and in applicable regulations and directives. 9.2.2 Acceptance: A Coast Guard Representative will review the Customer Satisfaction Surveys and provide feedback to the contractor.
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