SOLICITATION NOTICE
99 -- Hazardous Waste Disposal for NIOSH Facility, Morgantown, WV
- Notice Date
- 10/26/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 562112
— Hazardous Waste Collection
- Contracting Office
- Department of Health and Human Services, Centers for Disease Control and Prevention, Acquisition and Assistance Field Branch (Morgantown), 1095 Willowdale Road, Morgantown, West Virginia, 26505
- ZIP Code
- 26505
- Solicitation Number
- 00HCCA-2010-77385
- Archive Date
- 1/9/2010
- Point of Contact
- Rebecca S Mullenax, Phone: 304-285-5880, Kimberly P Groves, Phone: 304-285-5885
- E-Mail Address
-
rmullenax@cdc.gov, kgroves@cdc.gov
(rmullenax@cdc.gov, kgroves@cdc.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for professional services prepared in accordance with the format in Federal Acquisition Requirements (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number for this requirement is 00HCCA-2010-77385 and is hereby issued as a Request for Quote (RFQ) using FAR Subpart 13.1 Simplified Acquisition Procedures. The Centers for Disease Control and Prevention, NIOSH, 1095 Willowdale Road, Morgantown, WV 26505 intends to award a firm-fixed-price for following requirement, please either fill in the dollar amounts or provide a separate excel spreadsheet containing the same information: Total Price per Pound: Hazardous Waste Disposal for the NIOSH Facility, Morgantown, WV 26505 The period of performance: First year _________________ Option year 1 _________________ Option year 2 _________________ Total_________________ NIOSH is a small quantity generator: Small Quantity Generators (SQG) generates more than 220 pounds, but less than 2,200 pounds, of hazardous waste per month. Requirements for SQGs include: • SQGs may accumulate hazardous waste on site for 180 days without a permit (or 270 days if shipping a distance greater than 200 miles). • The quantity of hazardous on site waste must never exceed 13,200 pounds. NIOSH generates on average, 500 lbs of hazardous waste (regulated + universal) per month. NIOSH requires a hazardous waste pick-up on average of 3-4 times per year. The contractor shall invoice after each pick-up. Cost is broken down by: Waste type Poundage Materials (drums, packing materials, etc) Labor hours Transportation cost Recovery fees Provide hazardous and toxic waste disposal services. Services include pick-up, transportation, labeling, analyses, fate determination, documentation, and audit trails until ultimate treatment or disposal of hazardous or toxic wastes. The Contractor, as an independent contractor shall, on an as required basis, supply the necessary personnel, material and all other things necessary for or incident to the performance of the assigned task. All work performed by the contractor shall comply with all applicable Federal, state and local laws and regulations, including, but not limited to, those promulgated under the Resource Conservation and Recovery Act, the Toxic Substances Control Act, the Occupational Safety and Health Act, the Hazardous Materials Transportation Act, and applicable Department of Transportation regulations. All work shall be performed during NIOSH's normal working hours - 8:00 a.m. - 4:30 p.m. Contractor will not be permitted to work on-site during non-working hours. NIOSH affirms that all hazardous property placed for disposal on task orders issued under this procurement will be accompanied by documentation and markings to properly identify the waste if available. The exception may be in the case of wastes generated from broken or leaking containers or unidentified containers where it may be necessary to determine whether such wastes and cleanup materials exhibit the characteristics of hazardous wastes as defined by Federal or state regulations. In these instances, the contractor will provide for any additional testing and/or analysis required for characterization, transportation, treatment, recycling, or disposal of the hazardous or toxic waste. The contractor will provide all services necessary for the final treatment/disposal of the hazardous wastes listed in the schedule in accordance with all local, state, and federal laws, and regulations, and the terms and conditions of this procurement. These services shall include all necessary personnel, labor, transportation, packaging, equipment and the compilation and submission of all documents required by Submission of Documentation section. Department of Transportation Requirements. The contractor will comply with, and ensure that all applicable subcontractors comply with, all requirements of United States Department of Transportation (DoT) regulations, 49CFR Parts 100-199, regarding waste transportation. Complete compliance with these regulations shall include, but not be limited to, ensuring that emergency response information is carried on transport vehicles and maintained at facilities where hazardous materials are received, stored, or handled during transportation. Shipping papers will contain an emergency response telephone number supplied by the disposal contractor which is monitored 24 hours a day in order to provide immediate, detailed emergency information to personnel reacting to emergencies. Technical names will be included in the descriptions of materials reflected on shipping papers by "not otherwise specified" (n.o.s.) descriptions. Definitions of the terms used in this clause are those used in 49 CFR 100-199. Contractors must ensure that off-site shipments of hazardous waste are labeled, marked, and placarded according to the U.S. DoT requirements. Contractor remains responsible for proper management of waste even after it leaves NIOSH property. This includes responsibility for any spill while in transit. The transporters approved for use under this procurement are only approved subject to all services being performed in accordance with all federal, state, and local laws and regulations and the transporter's permit. The contractor is solely responsible for any and all spills or leaks and subsequent clean ups that may be required which occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors. The contractor agrees to clean up such spills or leaks to the satisfaction of NIOSH and in a manner that complies with applicable Federal, state, and local laws and regulations. The clean up shall be at no cost to NIOSH. The contractor shall report all such spills or leaks, regardless of their quantity, to NIOSH immediately upon discovery. A written follow-up report shall be submitted to NIOSH no later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following: 1. Description of the item spilled (including identity, quantity, manifest no., etc). 2. Whether amount spilled is EPA/state reportable, and if so whether it was reported, and to whom. 3. Exact time and location of spill including a description of the area involved. 4. Containment procedures initiated. 5. Summary of any communications contractor has with press, state officials, or Postal Service officials. 6. Description of clean-up procedures employed or to be employed at the site including final disposition and disposal location of spill residue. The contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor's personnel and equipment shall comply with applicable state, Federal, and local laws, safety regulations and procedures, and contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure that all personnel involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures and spills. Handling and personnel protective equipment shall be provided by the contractor and must be appropriate to ensure safe handling of the hazardous waste. The contractor agrees that his personnel and equipment are subject to safety inspections by NIOSH personnel while on NIOSH property. The contractor shall, without additional expense to NIOSH, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, state and local laws, codes, and regulations in connection with the execution of the work. This includes ensuring NIOSH hazardous or toxic wastes are sent to licensed, permitted, and approved disposal sites. For the purposes of this procurement, final treatment/disposal means either: treatment so that such wastes no longer meet the definition of a hazardous waste as defined in 40 CFR 261; or treatment of a waste by a RCRA handling method specified in 40 CFR Parts 264/265 appendix 1, Table 2, paragraph 2. Waste handling costs that describe methods of storage do not meet the definition of final treatment nor final disposal under this procurement. Interim treatment of the waste such that the waste still meets the definition of a hazardous waste as defined in 40 CFR 261 does not meet the definition of final treatment under this procurement. Final disposal means disposal of a waste by a RCRA handling method specified in 40 CFR, parts 264/265, appendix 1, table 2, paragraph 3. All facilities used for interim treatment, final treatment or final disposal of items on this procurement shall have as a minimum, an EPA/state approved interim status permit showing EPA hazardous waste numbers described in 40 CFR 261, subparts c and d, for each waste the facility is permitted to handle. Mere acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal facility (TSDF) does not meet the definition of final treatment nor final disposal under this procurement. It is the contractor's responsibility to obtain all necessary documentation to prove that the final treatment or final disposal of all items has been accomplished. This documentation shall be attached to the certificate of disposal and submitted with, or prior to, the invoices. This acquisition is a set-aside for small business under North American Industry Classification System code 562211, Hazardous Waste Treatment and Disposal. It is the offer or's responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions may be accessed via the Internet at website http://farsite.hill.af.mil. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-37. Option Years: The Government will evaluate offers for award purposed by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order. Full text clauses are located in Attachment 1: FAR 52.204-6, Data Universal Numbering System (DUNS) Number FAR 52.204-7, Central Contractor Registration; FAR 52.204-9, Personal Identity Verification of Contractor Personnel (Sep 2007); FAR 52.212-1, Instructions to Offerors-Commercial Items, and any addenda to the provision as listed in this notice; FAR 52.212-2 Evaluation - Commercial Items apply. The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose offer conforming to the RFQ will be most advantageous to the government, price and other factors considered. Technical and past performance, when combined, is more important than price. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items- (Offeror must complete the representation and certifications and submit with offer. An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov, see attachment 2. FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; FAR 52.217-8, Option to Extend Services (Nov 1999) FAR 52.217-9 Option to Extend the Term of Contract (Mar 2000) FAR 52.219-28, Post-award Small Business Program Representation (Apr 2009) FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era and Other Eligible Veterans; FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.233-1, Disputes; FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation; FAR 52.247-4, F.O.B. Destination; FAR 52.246-4, Inspection of Services- Fixed Price FAR 52.309-2, Prohibition on Contracting with Inverted Corporations HHSAR 352.270-6, Publications and Publicity; HHSAR 352.270-13, Tobacco Free Facilities Payment Terms Invoices may be submitted for partial payment 30 days after completion of each pick-up or as otherwise agreed to by the government. To view the provisions and clauses in full text, visit the web site: http://farsite.hill.af.mil. A Firm-Fixed Price purchase order will be issued in writing to the successful offeror. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the Central Contractor Registration. To register you may call 1-888-227-2423 or apply via the Internet at http://www.ccr.gov. The quote format is at the discretion of the offeror. Include FAR 52.212-3, Offer Representation and Certification with Offer or indicate it is available at the ORCA website. No telephonic quotes will be processed. All responses must be received no later than 4:30 P.M., Eastern Standard Time on November 9, 2009. Please send all questions and quotes to Rebecca Mullenax at RMULLENAX@CDC.GOV. or fax to (304) 285-6083, Phone: (304) 285-5880.
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