SOLICITATION NOTICE
R -- OTI Program Manager for Evaluation and Performance Reporting - Solicitation
- Notice Date
- 10/26/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
- ZIP Code
- 20523
- Solicitation Number
- M-OAA-DCHA-OTI-10-051
- Archive Date
- 12/1/2009
- Point of Contact
- Lindsey O. Johnson, Phone: 2026619366, Mateyo Bonham, Phone: 202-661-9381
- E-Mail Address
-
ljohnson@usaid.gov, mbonham@oti.gov
(ljohnson@usaid.gov, mbonham@oti.gov)
- Small Business Set-Aside
- N/A
- Description
- OF612 Continuation Sheet OF612 Form Program Manager Evaluation and Performance Reporting - Solicitation SOLICITATION NUMBER: M/OAA/DCHA/OTI-10-051 ISSUANCE DATE: October 26, 2009 CLOSING DATE: November 16, 2009, 5:00 p.m. EST SUBJECT: Solicitation for U.S. Personal Service Contractor for an OTI Program Manager for Evaluation and Performance Reporting in Washington, DC. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Program Manager for Evaluation and Performance Reporting under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE : Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: pmevaluation@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Lindsey Johnson, Mateyo Bonham, or Mary McCabe Telephone Number: (202) 661-9366, (202) 661-9381, (202) 661-9367 E-Mail Address: pmevaluation@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Dean Cabrera, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Program Manager for Evaluation and Performance Reporting 1. SOLICITATION NO.: M/OAA/DCHA/OTI-10-051 2. ISSUANCE DATE : October 26, 2009 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS : November 16, 2009, 5:00 pm EST. 4. POSITION TITLE : Program Manager for Evaluation and Performance Reporting 5. MARKET VALUE : This position has been designated as a “ladder” position. The highest level of this position is a GS-13; however, USAID intends to fill this position at GS-12 equivalent level. The salary range is $73,100 - $95,026 per annum. The initial grade level of this position will be the equivalent of GS-12. Salaries above the maximum of the pay grade will not be considered. Following two (2) years at the GS-12 equivalent grade, the candidate will have the opportunity for advancement to a GS-13 equivalent grade based the recommendation of the supervisor. This recommendation will be based on performance and availability of funds. Neither advancement nor extension of the contract is guaranteed. The actual salary of the successful candidate will be negotiated within the daily pay range depending on qualifications, salary and work history, experience and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. 6. PERIOD OF PERFORMANCE: 2 years, renewable up to 5 years. 7. PLACE OF PERFORMANCE: Washington, DC with possible travel as stated in the position description. 8. STATEMENT OF WORK POSITION DESCRIPTION Background The Office of Transition Initiatives (OTI) was created in 1994 as a distinct operating unit within USAID to help local partners advance peace and democracy in priority conflict-prone countries. Seizing critical windows of opportunity, OTI works on the ground to provide fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the organization’s programmatic goals and objectives. The DCHA/OTI Program Office provides OTI with strategic guidance on country-level and office-level budgeting, strategy, and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives. The Program Office maintains technical oversight of the Support Which Implements Fast Transitions (SWIFT) II IQC and the Programming Development Quickly (PDQ) IQC, and manages coordination of programming within the Foreign Assistance (F) framework. The Program Office plays a key role in the initial country assessment process, periodic country program and management reviews, and final evaluations. The Program Office also provides support to ongoing country programs through managing country budgeting decisions and allocation of resources, and setting standards and providing guidance on strategic planning, decision-making, and implementation. In addition, the Program Office provides reports on country activities for DCHA, OMB, Department of State, and Congress. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/. Introduction The OTI Program Manger for Evaluation and Performance Reporting will be part of the OTI Program Office and will work with OTI country teams in capturing the program performance data, documenting and disseminating monitoring and evaluation systems and processes, and carrying out regular and final evaluations of OTI country programs. The incumbent must be an individual with sound judgment, excellent writing and communication skills and a developed understanding of U.S. foreign policy interests and the role transition programming can play in the mitigation of conflict and the development of democracy. Ideally, the Program Manger will have experience working on political and democratic transitions, peace and security programming, democracy building, or post-conflict programs that are similar to those that OTI implements. The Program Manger will also have experience in at least one of the following areas - program assessment, design, monitoring, and/or evaluation of activities and programs – as implemented in the transitional environments in which OTI works. The successful candidate must be able to accomplish a wide range of assignments on short notice. Since work often involves frequent coordination with highly dynamic country programs, the individual must be someone who is highly-flexible and able to work on multiple tasks simultaneously, often with quick turn-around times. S/he must be able to work effectively and productively as a member of a team. Specifically, the Program Manager will work with OTI country programs to capture country project and program level implementation information. This information will directly contribute to the country team’s program analysis and reporting. The captured information will also help better define implementation of program activities. This is a program-funded USPSC position, which OTI anticipates will focus the vast majority of time on country program implementation. The objectives for this position are to (1) improve OTI’s capacity to evaluate program activities and to report on the achievements of the program through different performance measures, and (2) help improve OTI strategic planning for new and current country programs through better cross-fertilization of ideas and systems. OBJECTIVE To hire a Program Manager for Evaluation and Performance Reporting that will support the OTI Country Teams and Programs. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The incumbent serving as Program Manager for Evaluation and Performance Reporting will support OTI’s monitoring & evaluation, results reporting, and program performance management processes. The incumbent will assist in effectively managing and executing evaluation and performance reporting actions, while also providing support to the Field Programs Division’s learning and knowledge management functions. GS-12 EQUIVALENT · In close coordination with the Field Programs Division, support OTI’s Program Performance Management Processes. Maintain and update documentation of OTI Country Program M&E systems, and contribute to writing summaries and reports that are designed to capture and learn from outputs, outcomes and impacts. · The Program Manager will assist OTI’s country program teams in applying OTI methodologies and approach, including rolling assessments and performance review, implementation and monitoring of activities, and evaluation of program impact, in order to improve and strengthen ongoing country program activities. · Coordinate, with Senior Leadership Team (SLT), field reviews of OTI country programs through OTI’s Program Performance Review (PPR) process and country program final evaluations. · Draft related PPR documents and final evaluation scopes of work; coordinate presentation of PPR and final evaluation findings to SLT and country team staff; track country team follow-through with recommendations made by the SLT in response to the PPR report. · Assist in instructional presentations of the OTI Program Performance Management Processes, Standards and Agency reporting requirements for Monitoring and Evaluation during events such as OTI country program startup conferences, retreats, and trainings for OTI and partner staff, in collaboration with OTI training and technical staff. · Coordinate updates on OTI eRooms (web-based document-sharing system) and other communication tools to facilitate exchange of results reporting best practices, and guidance related to OTI’s Program Performance Management Processes between OTI Washington, OTI Field staff, and OTI Partner staff. · Review OTI country team reports, including official quarterly reports, and make recommendations on how to improve results reporting. · Maintain and update all OTI Country Programs’ M&E systems that are designed to capture and learn from outputs, outcomes and impacts, coordinating closely with the country team staff within the Field Programs Division. · Participant in interagency discussions related to the Foreign Assistance (“F”) Framework and other mechanisms designed to capture outputs and results. Support OTI reporting of F country program indicators and capturing results through F performance reporting and operational plans. · Perform other duties as assigned. GS-13 EQUIVALENT · Perform the same duties as the GS-12 level but with less supervision, greater decision making authority, and greater independence of action. · Draft related PPR documents and final evaluation scopes of work; serve as a PPR Board Member. · Conduct instructional presentations of the OTI Program Performance Management Processes, Standards and Agency reporting requirements for Monitoring and Evaluation during events such as OTI country program startup conferences, retreats, and trainings for OTI and partner staff, in collaboration with OTI training and technical staff. · Provide recommendations on implications of F and other required reporting mechanisms on country program monitoring and evaluation functions. Serve as CTO for Task Orders for M&E services, ensuring OTI’s requirements are met. SUPERVISORY RELATIONSHIP: The Program Manager for Evaluation and Performance Reporting will take direction from and will report to the Program Office Team Leader or his/her designee. SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on assessment teams, Country Start-Ups, Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Assessments, Country Start-ups, Disaster Assistance Response Teams (DARTs) (if required), and during site visits, (The position may require up to 20% travel time) the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT : See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying" ) The Program Manger for Evaluation and Performance Reporting must be an individual with sound judgment, excellent writing and communication skills and a developed understanding of U.S. foreign policy interests and the role transition programming can play in the mitigation of conflict and the development of democracy. Ideally, the Program Manger will have experience working on political and democratic transitions, peace and security programming, democracy building, or post-conflict programs that are similar to those that OTI implements. The Program Manger will also have experience in at least one of the following areas - program assessment, design, monitoring, and/or evaluation of activities and programs – as implemented in the transitional environments in which OTI works. The successful candidate must be able to accomplish a wide range of assignments on short notice. Since work often involves frequent coordination with highly dynamic country programs, the individual must be someone who is highly-flexible and able to work on multiple tasks simultaneously, often with quick turn-around times. S/he must be able to work effectively and productively as a member of a team. In order to be considered for the position a candidate must meet the Minimum Qualifications listed below. Consideration and selection will be based on panel evaluation of the Required Skills and Selection Factors. Additionally, interviews and writing samples may be requested. Applicants must write a brief appendix to an OF-612 to demonstrate how prior experience and/or training addresses each of the Minimum Qualifications and each of the Evaluative factors listed below. Applicants who do not meet the minimum requirements for the GS-12 equivalent position will not be considered for award. (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) For GS-12 Equivalent: Bachelor’s degree in political science, international relations, public administration, or related field AND A minimum of 5 (five) years of progressively responsible work experience, including: At least three (3) years of recent experience with a USG foreign affairs agency, international assistance organization, or non-governmental organization, in community development, economic development, conflict resolution, democracy and governance, stabilization and reconstruction, and/or human rights activities, At least two (2) years of experience in humanitarian assistance transition programs, peace and security programming, or democracy building, At least six (6) months of overseas experience, At least two (2) years experience with one or more of the following: project evaluation, monitoring program implementation; program assessments, and/or final evaluations. For GS-13 Equivalent [Eligible after 24 months at the GS-12 equivalent grade, based the recommendation of the supervisor] Bachelor’s degree in political science, international relations, public administration, or related field AND A minimum of 7 (seven) years of progressively responsible work experience including: At least five (5) years of recent project management experience with a USG foreign affairs agency, international assistance organization, or non-governmental organization, in community development, economic development, conflict resolution, democracy and governance, stabilization and reconstruction, and/or human rights activities, At least two (2) years of experience working on overseas programs in humanitarian assistance, transition programs or democracy building; At least four (4) years experience with one or more of the following: project evaluation, monitoring program implementation; program assessments, and/or final evaluations. OR Master's degree (with significant study in or pertinent to the specialized field, including, but not limited to, political science, international development, public administration, or related field); AND At least five (5) years of recent project management experience with a USG foreign affairs agency, international assistance organization, or non-governmental organization, in community development, economic development, conflict resolution, democracy and governance, stabilization and reconstruction, and/or human rights activities; At least one (1) year of experience working on overseas programs in humanitarian assistance, transition programs or democracy building overseas; At least four (4) years experience with one or more of the following: project evaluation, monitoring program implementation; program assessments, and/or final evaluations. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) Applicant is a U.S. Citizen; Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying") ; Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; Ability to obtain a SECRET level security clearance; Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) The following evaluation factors are listed in their descending order of importance and will be the basis for the evaluation of all applications. All applications will be evaluated and scored based on the documentation submitted with the application and the following factors. Consideration and selection will be based on panel evaluation of the applications in accordance with the Evaluation Criteria: (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1 Applicant must provide a response no longer than one page in length describing his or her experience with evaluation and/or performance reporting. Applicant should emphasize his/her direct role in the processes involved, and the coordination with others, in gathering evaluation information and reporting performance results. Applicant should describe how this work contributed to the larger objective of improving program performance and/or helping to shape future program design and execution. Factor #2 Demonstrated professional experience in reporting on activities relevant to political transition, reconstruction, stabilization and/or post-conflict programs. Factor #3 Demonstrated oral and written communication skills, and analytical skills illustrated through the research, preparation and presentation of status reports, briefing papers, and/or other official documents. Factor #4 Demonstrated social and interpersonal skills illustrated by the ability to interact in a team setting and with a diverse array of counterparts. Factor #5 Demonstrated ability to initiate, develop and manage multiple projects simultaneously, and in a timely fashion, in a high visibility, high-pressure environment, including crisis situations. BASIS OF RATING: Applicants who meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 – 25 points Factor #2 – 15 points Factor #3 – 15 points Factor #4 – 15 points Factor #5 – 10 points Total Possible - 80 Points Interview Performance – 20 points Satisfactory Professional Reference Checks – Pass/Fail (no points assigned) Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com ). NOTE : Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail : GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile : (202) 403-3911 or (202) 403-3941 Via email :pmevaluation@globalcorps.com Please note in your document submittal where you heard about this position. The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE : If a temporary or full secret security clearance is not obtained within four months, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 Acquisition & Assistance Policy Directive (AAPD) No. 06-10 PSC Medical Expense Payment Responsibility General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.” (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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