SOLICITATION NOTICE
X -- Chaplain's Marriage Retreat.
- Notice Date
- 10/26/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Fort Carson DOC, Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor, Fort Carson, CO 80913-5198
- ZIP Code
- 80913-5198
- Solicitation Number
- W911RZ-10-T-0006
- Response Due
- 11/2/2009
- Archive Date
- 1/1/2010
- Point of Contact
- Terry L. Trent, 719-526-6604
- E-Mail Address
-
Fort Carson DOC
(terry.trent@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, Solicitation Number W911RZ-10-T-0006. Fort Carson intends to award a Firm-Fixed Price Contract for lodging, conference services, and child care at a resort location in Breckenridge, Colorado or Estes Park, Colorado area. The North American Industrial Classification System (NAICS) code for this procurement is 721110. This solicitation will end on 2 November 2009, 2:00 p.m. Mountain Time. Quotes received after this time shall not be considered. The Contractor shall propose the following Contract Line Item Numbers (CLINS): CLIN Item Price Per Number of Number of Night Rooms Nights Total Amount 0001 Total Lodging x 44 x 2 = ___________ CLIN Item Price Per Number of Number of Adult Adults Days Total Amount 0002 Breakfast service x 88 x 2 = ____________ 0003 Lunch service x 88 x 2 = ____________ 0004 Dinner service_________ x 88 x 2 = ____________ CLIN Item Price Per Number of Number of Child Children Days Total Amount 0005 Breakfast service x 52 x 2 = ____________ 0006 Lunch service x 52 x 2 = ____________ 0007 Dinner service x 52 x 2 = ____________ CLIN Item Price Per Number of Number of Child Children Days Total Amount 0008 Child Care (age 0-3) _________ x 24 x 3 = ____________ 0009 Child Care (age 4-6) _________ x 12 x 3 = ____________ 0010 Child Care (age 7-9) _________ x 08 x 3 = ____________ 0011 Child Care (age 10-12) _________ x 05 x 3 = ____________ CLIN Item Total Amount 0012 Conference Room & Audio/visual, in accordance with the Statement of Work ____________ Total Price ____________ The numbers of children, adults and rooms are for bidding purposes only. Final totals will be provided to the awardee no later than 2 November 2009. The awardee may only invoice for the total numbers reported by the Government. Statement of Work The total proposed price shall be all inclusive. (Include any incidental charges, i.e. parking, surcharges, etc.) The period of performance for this service is 14-15 November 2009. 1.The vendor shall host 44 families for the 759th MP Battalion, Chaplains Marriage Retreat from 14-15 November 2009. The maximum numbers for this retreat are as follows: 88 adults and 52 Children ages 0 to 12 years. 2.The room breakdown is as follows: a.44 Private rooms November 14-15, 2009 Checkout shall be no sooner than 12:00 pm on Sunday, 15 Nov 09. These Private rooms shall include a queen-sized bed or larger for the adults and beds for the children. In addition, each room shall have a, private baths, and a television. Rooms shall be private (i.e. church camps with bunk beds and group housing are NOT acceptable). 3.The vendor shall provide 5 buffet meals as follows: a)Friday, Nov 13: i)Adults Dinner ii)Childrens Dinner b)Saturday, Nov 14: i)Adults Breakfast ii)Childrens Breakfast iii)Adults Lunch iv)Childrens Lunch v)Adults Dinner vi)Childrens Dinner vii)Coffee Breaks during adult meeting room times c)Sunday, Nov 15: i)Adults Breakfast ii)Childrens Breakfast iii)Coffee Breaks during adult meeting room times 4.The vendor shall provide Three medium conference rooms for training activity on Friday (1800-1900 hrs), Saturday (0800-1900) and Sunday (0800-0900). The room shall be furnished with round tables, chairs (preferably seating 4 per table), Two podiums with microphones and Two wireless microphones are required, Two projector screens aprox. 6x 6, and DVD capability. The room shall accommodate a total of 88 adults. Conference room shall have air-conditioning and heating capability for climate control. The vendor shall provide computer connectivity with audio and video capability for Government-provided computers. The Contractor shall provide set-up and tear down for all conference rooms throughout the weekend. 5.The vendor shall provide a separate conference room space located in the same building in close proximity to the meeting conference room to accommodate vendor-provided childcare services for 52 children. There shall be at least one room for children 2 years of age and under and at least one room for children 4 years of age and up. Services are required on Friday night (1800-1900), Saturday (0800-0900 and 1200-1900) and Sunday (0800-0900). These rooms will be conducive to setting up children's activities. The vendor shall provide computer connectivity with audio and video capability and audio and video (large TV and DVD player) equipment and capability for the children's activities areas. The contractor shall provide games and activities for the children as well as a television and DVD player with movies for the children. The movies shall be pre-approved by the Chaplain before they are shown to the children. a. The number of children per age group is estimated. The number of children listed below are estimates and the exact total of children per age group who will be attending shall be submitted to the Contractor no later than 30 Oct 09. The ages of the children are as follows: Ages 0-3 years Estimated Quantity = 24 children Ages 4-6 years Estimated Quantity = 12 children Ages 7-9 years Estimated Quantity = 08 children Ages 10-12 years Estimated Quantity = 05 children 6.The vendor shall provide childcare services by a licensed childcare provider. The vendor shall provide a list of children's activities provided by the resort childcare providers, and will furnish all equipment and supplies needed for these activities. 7.CONTRACTOR QUALIFICATIONS AND SPECIFICATIONS: a.The facilities provided by the vendor shall be located either in Breckenridge, CO or Estes Park, CO area. The vendor shall be capable of providing all services and facilities listed in this Statement of Work on premise. The vendor shall provide a licensed childcare provider for the childcare services. The vendor shall have on-site recreational facilities and be within 5 miles of restaurants and ski slopes. The following provisions and clauses will be in the contract and may be viewed at http://farsite.hill.af.mil/. Provisions: 52.212-1 (Instructions to Offerors- Commercial Items), 52.212-2 (Evaluation Commercial Items), 52.212-3 (Offeror Representations and Certifications Commercial Items) Clauses: 52.204-7 (Central Contractor Registration), 52.212-4 (Contract Terms and Conditions Commercial Items), 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items), 52.219-28 (Small Business Representation), 52.222-3 (Convict Labor), 52.222-21 (Prohibition of segregated facilities), 52.222-26 (Equal Opportunity), 52.222-36 (Affirmative Action for Workers with Disabilities), 52.222-50 (Combat Trafficking in Persons), 52.232-33 (Payment by Electronic Funds Transfer Central Contractor Registration), 52.233-3 (Protest After Award), 52.233-4 (Applicable Law for Breach of Contract Claims), 52.252-2 (Clauses Incorporated by Reference), 252.212-7001 (Contract Terms and Conditions required to implement statues or executive orders), 252.225-7001 (Buy American Act and Balance of Payments), 252.232-7003 (Electronic Submission of Payment Requests) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose technically acceptable offer conforming to the solicitation is the lowest price. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All responses must be received by 2:00 p.m. Mountain Time on 2 November 2009. Quotes received after this time will not be considered. Quotes may be e-mailed to terry.trent@conus.army.mil. An official authorized to bind your company shall sign the quote. The childcare plan and food and beverage menus shall be included in your quote. Questions concerning this solicitation should be addressed to SSG Terry Trent, Contracting Specialist, and e-mailed to terry.trent@conus.army.mil, all questions or inquires must be submitted in writing prior to 12:00 a.m. Mountain Time, 29 October 2009.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/befd28db4bc243bb20f5b46cec2bd34c)
- Place of Performance
- Address: Fort Carson DOC Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor Fort Carson CO
- Zip Code: 80913-5198
- Zip Code: 80913-5198
- Record
- SN01991945-W 20091028/091026234345-befd28db4bc243bb20f5b46cec2bd34c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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