PRESOL | R | EMERGENCY PERSONNEL/OPERATION ASSISTANT

FBO DAILY ISSUE OF OCTOBER 16, 2009 FBO #2883
SOLICITATION NOTICE

R -- EMERGENCY PERSONNEL/OPERATION ASSISTANT

Notice Date: 10/14/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 561990 — All Other Support Services
Contracting Office: Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
ZIP Code: 20523
Solicitation Number: SOL-OAA-10-00002
Archive Date: 11/6/2009
Point of Contact: Callie M Johnson, Phone: 202-712-4237, Lance Butler III, Phone: 202-712-4248
E-Mail Address: cmjohnson@usaid.gov, lbutler@usaid.gov
(cmjohnson@usaid.gov, lbutler@usaid.gov)
Small Business Set-Aside: N/A
Description: United States Agency for International Development Request for Personal Service Contractor USAID Office of Food for Peace Position Title Emergency Personnel and Operations Assistance (GS-9) Solicitation Number: SOL-OAA-10-00002 Issuance Date: October 8, 2009 Closing Date: October 30, 2009 Closing Time: 12:00 P.M. EST Dear Prospective Applicants: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services for the above position under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached solicitation at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1. Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). 2. Supplemental documentation specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation. NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of Form OF 612 and the supplemental materials as described in the solicitation. Please carefully review the complete job announcement and the accompanying instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. Send three (3) hard copies AND one emailed copy of U.S. Government Forms OF 612 and the supplemental documentation addressing the QRFs. Incomplete or unsigned applications shall not be considered. The signed form and supplements should be mailed, delivered or faxed (and emailed) to: Callie M. Johnson TELEPHONE: 202-712-4237 U.S. Agency for International Development FAX NUMBER: 202-216-3134 Office of Acquisition and Assistance EMAIL: cmjohnson@usaid.gov RRB, Room 7.10-003 1300 Pennsylvania Ave, NW Washington, D.C. 20523 Applicants should retain for their record copies of all enclosures that accompany their applications. Sincerely, s/ Callie M. Johnson USAID Solicitation for USPSC – (Emergency Personnel /Operation Assistant) 1. SOLICITATION NUMBER: SOL-OAA-10-00002 2. ISSUANCE DATE: October 08, 2009 3. CLOSING DATE: October 30, 2009 @ 12:00 P.M. 4. POSITION TITLE: Emergency Personnel and Operation Specialist 5. MARKET VALUE: GS-9 Equivalent ($50,408-$65,531). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: Two years with three one year options to extend based on satisfactory performance and mutual agreement. 7. PLACE OF PERFORMANCE: Washington, D.C 8. STATEMENT OF WORK Background: Title II of the Agricultural Trade and Assistance Act of 1954 (P.L. 480), as amended, authorizes the use of food assistance to combat hunger and malnutrition abroad. This position is located in the Bureau for Democracy, Conflict and Humanitarian Assistance, Office of Food for Peace (DCHA/FFP), which manages over $2 billion in annual food aid. The Office of Food for Peace is comprised of four divisions and the Administrative Team. DCHA/FFP has approximately 30 non-U.S. direct hire (non-USDH) positions in Washington and a greater number abroad. The incumbent serves as the Emergency Personnel and Operations Assistant reporting to the Administrative Team Leader in the Office of the Director, and will support DCHA/FFP emergency food aid programs directly, as well as the non-USDHs who help manage the programs 9. CORE DUTIES AND RESPONSIBILITIES: The Emergency Personnel and Operations Assistant shall provide technical assistance to DCHA/FFP to support emergency food aid programs through a wide variety of tasks. The individual reports to the Administrative Team Leader in DCHA/FFP, but works closely with DCHA/FFP non-USDHs to assist in supporting programs directly. The Emergency Personnel and Operations Assistant will be expected to: • Provide administrative support to office staff, primarily supporting the deployment of approximately 30 non-USDH staff for emergency food aid assignments and participation in emergency food aid assessments, monitoring missions, and Disaster Assistance Response Teams by preparing and processing travel authorizations, travel vouchers, passport requests, visa requests, country clearance cables; • Manage updating of documents tracking monthly emergency food aid program contributions, reconciling monthly program funding plans with commitments in official databases, and updating binders with funding information; • Track the status of contracts for non-USDH staff, identify required actions, prepare budget estimates, serve as requester in agency procurement system (NMS) and financial system (Phoenix) for new PSC awards and modifications of existing awards, and update tracking system; • Perform other personnel, operations and administrative support duties as assigned, such as providing back-up support for the Administrative Team Leader, ensuring proper distribution of official documents, and preparing documents for proposal review sessions. The Emergency Personnel and Operations Assistant must have a strong sense of responsibility, a high customer service standard, be highly organized, pay close attention to detail, and be able to handle multi-tasking. Further, the individual must demonstrate a high degree of autonomy and responsibility, and have sound judgment and excellent interpersonal skills. 10. GUIDELINES Pertinent sources of information consist of the Title II laws and legislative initiatives, FFP issued guidelines and information bulletins, and USAID Agency and Bureau rules and regulations, which govern the use of the U.S. food assistance programs. The incumbent must exercise considerable judgment in determining the application of current legislative provisions and executive policies to assigned responsibilities. The incumbent is expected to be innovative and original in formulating new or improved approaches to problem resolution. 11. SUPERVISION The incumbent works under the supervision of a Team Leader and a Division Chief, in DCHA/FFP. The incumbent exercises independence and initiative in defining and carrying out duties, prioritizing overall objectives and managing available resources. The incumbent develops deadlines for activities and other specialized tasks and is responsible for planning and carrying out assignments, resolving most conflicts that arise, and coordinating the work with others as necessary. The incumbent interprets policy on own initiative and in terms of established objectives. Incumbent keeps supervisor informed of progress in the achievement of objectives and advised of potentially controversial matters. Completed work is reviewed after completion in terms of effectiveness in advancing USAID's Food Security policy, DCHA/FFP'S Strategic Plan and Bureau objectives as enunciated in the annual results reports/resource request submissions. 12. WORK ENVIRONMENT Work is primarily performed in an office setting. The requirement for field trip assignments to consult with Mission and cooperating sponsor managers of food aid programs may however expose the incumbent to difficult working surroundings and security risks during the course of travel. 12. START DATE: Immediately, once necessary clearances are obtained. NOTE: If a Secret security clearance is not obtained within six months after offer acceptance, the offer may be rescinded. 13. POINT OF CONTACT: See Cover Letter. 1. MINIMUM REQUIREMENTS FOR THE POSITION A. Education/Experience: Applicants must possess the minimum qualifications for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) • A four year degree from an accredited U.S. institution (Bachelor's degree); • Two (2) years experience providing administrative support; • Demonstrated experience using Microsoft Excel and Word; and • US citizenship and the ability to obtain a SECRET security clearance. 2. QUALITY RANKING FACTORS (QRFs) The following quality ranking factors and required skills are listed below and will be the basis for the evaluation of all applications. All applications will be evaluated and scored based on the documentation submitted with the application, the following factors, and the performance in the interview. Consideration and selection will be based on panel evaluation of the applications in accordance with the Evaluation Criteria. The following criteria are listed in descending order of importance: 1. Experience providing administrative support to office staff, including assisting with travel arrangements; 2. Experience using Microsoft Word and Excel; 3. Demonstrated ability to work well under pressure, balancing multiple tasks and competing priorities and deadlines, while paying attention to detail; and 4. Proven organizational skills required to organize complex electronic and paper files. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. APPLYING Interested applicants must submit for consideration: A U.S. Government Optional Form 612 (available on the internet at http://www.usaid.gov/forms/index.html or http://fillform.gsa.gov, or at Federal offices). Applications must be received by the closing date and time at the address specified in the cover letter. LIST OF REQUIRED FORMS FOR PSCS Forms outlined below can found at http://www.usaid.gov/business/business_opportunities/psc_solicitations.html 1. Optional Form 612. 2. Contractor Physical Examination (AID Form 1420-62). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** ** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. USAID POLICY DIRECTIVES AND INFORMATION BULLETINS PERTAINING TO PSCS Acquisition & Assistance Policy Directives (AAPDs) and Contract Information Bulletins (CIBs) contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this website http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which AAPDs and CIBs apply to this contract. BENEFITS/ALLOWANCES As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual and Sick Leave ALLOWANCES (if Applicable)* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/citizen.portal 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** ** Shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0. Note: Personal Services Contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.” (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/AID/OP/WashingtonDC/SOL-OAA-10-00002/listing.html)
Place of Performance: Address: RONALD RAGAN BUILDING, 1300 PENNSLYVANIA AVENUE, NW, WASHINGTON, District of Columbia, 20523, United States; Zip Code: 20523
Record: SN01985219-W 20091016/091014234928-d04fab684fe80baa2a2f0dde5b91764f (fbodaily.com)
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R -- EMERGENCY PERSONNEL/OPERATION ASSISTANT