SOLICITATION NOTICE
Q -- Dental Prosthesis Services
- Notice Date
- 10/9/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 339116
— Dental Laboratories
- Contracting Office
- VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 98;McClellan Business Park CA 95652
- ZIP Code
- 95652
- Solicitation Number
- VA-261-10-RP-0009
- Response Due
- 10/14/2009
- Archive Date
- 11/13/2009
- Point of Contact
- eric.toliver@va.gov
- E-Mail Address
-
Contracting Specialist
(eric.toliver@va.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.6, with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. This solicitation is set aside for Small Businesses. The NAICS code is 339116, with a size standard of $7.0 million. The Contractor will provide these services at the VA Central California Health Care System in Fresno, CA. The contract performance period will be for one year starting on or about November 1, 2009 through September 30, 2010. Electronic, hand-delivered or properly mailed offers will be accepted. Faxed offers will not be accepted. Offers are due to eric.toliver@va.gov by NLT 3:00 p.m. on October 14, 2009. Offers must include a completed price schedule, and a maximum of three contract references (with correct contact information). For information regarding the solicitation you can e-mail me at the above e-mail address or phone at (916) 923-4528. 1. Scope of Work: The Contractor shall furnish all labor, materials, unique dental laboratory tools, supplies, equipment, supervision, and shipping to provide dental prostheses services to VA Central California Health Care System (VACCHCS) in accordance with this Statement of Work. All services will be accomplished at the Contractor's facility. This procurement is being conducted under the authority of Public Law 104-262 and 38 U.S.C. 8153. 2. Specific Tasks: 2.1 The Contractor shall fabricate dental prosthetic items in strict accordance with the dental laboratory prescription for the following items: 2.1.1. Fabricate complete dentures and removable partial dentures. All denture teeth will be furnished by the VA. 2.1.2. No toxic materials, such as lead shall be used in the fabrication process. 3. Delivery: The Turn-Around-Time is defined as the length of time between the pickup from (VACCHCS) to the receipt of the finished prosthesis returned to (VACCHCS). Working Days are defined as Monday through Friday excluding Federal Holidays. 3.1. Denture repairs, including denture relines, shall be returned within eight (8) work hours. Repairs will include such items as replacement of clasps and/or teeth. 3.2. (Denture Repairs), (Repair Add-On), (Relines), (Denture ID-Per Arch), shall be returned within five (1) work day. 3.3. (Base Plate-With Bite Blocks), (Base Plate), (Custom Trays), (Jump or Rebase Dentures), shall be returned within five (2) work days. 3.4. (1 Re-Set) shall be returned within five (3) work days. 3.5. (Denture Steps), (Full Denture-Process & Finish), (Stay Plates or Acrylic Partials), (Full Denture Setup-per arch) shall be returned within five (5) work days. Price Schedule Line ItemDescription of ServiceEst. Qty.UnitUnit PriceTotal Price 001Sterilization1Ea$$ 002Models1Ea$$ 003Base Plate (with bite blocks)159Ea$$ 004Base Plate1Ea$$ 005Custom Trays102Ea$$ 006Full Denture Setup (per arch)138Job$$ 0071 Re-Set1Job$$ 008Denture ID (per arch)120Ea$$ 009Partial Set Up (per tooth) - Maximum Charge $60.00833Job$$ 010Wrought Wire Clasp171Ea$$ 011Ball Clasp1Ea$$ 012Full Denture (Process & Finish)284Job$$ 013Stay Plates or Acrylic Partials23Ea$$ 014Process Tooth1Ea$$ 015Relines55Job$$ 016Denture Repairs88Job$$ 017Any Additional Repair81Job$$ 018Each Additional Tooth1Ea$$ 019Repair Add-On1Job$$ 020Additional Add-On1Job$$ 021Jump or Rebase Dentures1Job$$ 4. Qualifications: 4.1. The Contractor will be responsible for ensuring that each employee providing service under this contract is fully trained and completely competent to perform the required services covered by this contract. 4.2. Personnel assigned by the contractor to perform the services covered by this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. 5. Quality Standards: The Contractor shall meet the following timeliness and accuracy rates and standards: 5.1. Due to reports of lead contamination in dental appliances fabricated in China, all dental appliances supplied to VA dental clinics are to be manufactured in the United States using high quality materials that meet ANSI and FDA regulations. Moreover all dental appliances must comply with the Buy American Act. 5.1.1. ANSI Requirements: Standards by the American National Standards Institute (ANSI) in cooperation with the American Dental Association Department of Standards require that all materials used for fabrication of dental appliances meet the Standard Practices for Biological Evaluation of Dental Materials. 5.1.2. FDA Requirements: Dental laboratories must comply with the regulations governing Food and Drug Administration (FDA) Quality System/Good Manufacturing Practices for products distributed in the United States dental laboratories. FDA regulations prohibit the use of lead in the surface material used to fabricate dental prostheses. 5.1.3. Buy American Act: The "Buy American Act" requires that contractors certify they have delivered domestic end products to any federal government agency with whom they do business. 5.2. Remakes shall not exceed 10% of the number of orders placed per month or the total number of orders placed for this contract period (year). 5.3. Delinquent delivery shall not exceed 10% of the number of orders placed per month or the total number of orders placed for this contract period (year). 5.4. Cleanliness: Adheres to OSHA standards and disinfects all dental impressions and prosthetics. 5.5. Place of Performance: All work shall be performed at the contractor's site, unless approved by VA. 6. Quality Assurance Procedures: 6.1.Compliance with work prescription for doctor preferences. 6.2.Check fit, tooth shade, tooth anatomy, contours, and occlusion of upper and lower teeth. 6.3. Ensure on time delivery of dental prosthetics, so vets will not have to be rescheduled. 6.4. Work guarantees, with free remakes, if necessary. 7. HIPAA Compliance Under HIPAA Privacy and Security Rules, the Contractor providing services under this contract is considered to be a "covered entity," and thus is not required to enter into a Business Associate Agreement with VA. However, the Contractor must observe Public Law 104-191 and all respective regulations implementing this law while providing services under this contract. All patient information will be protected and remain confidential. CONTRACT CLAUSES: FAR 52.204-7Central Contractor Registration (Apr 2008) FAR 52.204-9Personal Identity Verification of Contractor Personnel (Sep 2007) FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Mar 2009). FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Aug 2009) For the purpose of this clause, items (b) 6, 10, 19, 21, 22, 23, 24, 27, and 40 are considered checked and apply. FAR 52.216-18Ordering (Oct 1995) for the purpose of this clause insert: (October 1, 2009 through September 30, 2010) FAR 52-216-19Order Limitations (Oct 1995) For the purpose of this clause, the blanks are filled in as: (a) $100.00, (b)(1) $60,000.00, (b)(2) $60,000.00 (b)(3) 365 days, (d) five days. FAR 52.216-22 Indefinite Quantity (Oct 1995) for the purposes of this clause insert (September 30, 2010) FAR 52.217-8 Option to Extend Services (Nov 1999) (Insert 30 days) FAR 52.217-9Option to Extend the Term of the Contract (Mar 2000) (Insert 30 days and 60 days) FAR 52.224-1Privacy Act Notification (Apr 1984) FAR 52.224-2Privacy Act (Apr 1984) FAR 52.233-1Disputes (July 2002) FAR 52.233-4Applicable Law for Breach Of Contract Claim (Oct 2004) FAR 52.237-2Protection of Government Building, Equipment, and Vegetation (Apr 1984) FAR 52.237-3Continuity of Services (Jan 1991) FAR 52.252-2Clauses Incorporated By Reference (Feb 1998) for the purposes of this clause, the blanks are filled in as http://www.acquisition.gov/far/index.html and http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm respectively. VAAR852.203-70 Commercial Advertising (Jan 2008) VAAR 852.203-71Display of Department of Veterans Affairs Hotline Poster (Dec 1992) VAAR 852.216-70Estimated Quantities (Apr 1984) VAAR 852.237-7Indemnification and Medical Liability Insurance (Jan 2008) For the purpose of this clause, insert $1,000,000.00. VAAR852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.271-70Nondiscrimination in Services Provided to Beneficiaries (Jan 2008) VAAR 852.273-75Security Requirements for Unclassified Information Technology Resources (Interim - Oct 2008) VAAR 852.273-76Electronic Invoice Submission (Interim - Oct 2008) SOLICITATION PROVISIONS: FAR 52.212-1 Instructions to Offerors - Commercial Items (Jun 2008). FAR 52.212-2Evaluation-Commercial Items (Jan 1999) For the purpose of this clause, the blanks are filled in as: (a) Technical, Past Performance, and Price, and Technical and Past Performance when combined are considered significantly more important than Price FAR 52.212-3Offeror Representations and Certifications -- Commercial Items (Aug 2009): Offerors must include a completed copy of the provision with its offer. FAR 52.216-1Type of Contract (Apr 1984) For the purpose of this clause, the blank is filled in as Firm Fixed Price, Indefinite Quantity. FAR 52.252-1Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the blanks are filled in as http://www.acquisition.gov/far/index.html and http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm respectively. VAAR 852.270-1Representatives of Contracting Officers (Jan 2008) VAAR 852.273-70Late Offers (Jan 2003) VAAR 852.273-74Award Without Exchanges (Jan 2003)
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