MODIFICATION
X -- Yellow Ribbon Reitegration Program PHX in NOV
- Notice Date
- 10/8/2009
- Notice Type
- Modification/Amendment
- NAICS
- 722320
— Caterers
- Contracting Office
- USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
- ZIP Code
- 85008-3442
- Solicitation Number
- W912L210T0001
- Response Due
- 10/19/2009
- Archive Date
- 12/18/2009
- Point of Contact
- Charles Wayne Austin, 6022672831
- E-Mail Address
-
USPFO for Arizona
(charles.w.austin@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for 400 people in support of the Yellow Ribbon and Reintegration Program. Pricing should be submitted on this form. Consideration will be provided to the property that includes at NO ADDITIONAL COST for internet, audio and visual. Parking/Registration: "On Saturday, November 7, 2009, the conference center will provide complimentary parking for approximately 400 vehicles near the conference center. "A registration desk or a minimum of 3 six-foot tables with 6 chairs for registration that will easily accommodate the 400 attendees is required. Cost will be inclusive of ALL Taxes and Service Charges Table cost: ____________ Conference Room 1: "The conference center will provide one on-site indoor conference room to accommodate 250 seated in a crescent round-type setting allowing all attendees to see and hear the presentation clearly, take notes, and enjoy breakfast at their seats. The attendees will be returning to this room throughout the day, therefore this room must remain set in this way from 7:00am to 4:00pm. "Also needed for this room is a six-foot table in the front of the room, audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, and podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly in the whole room. All audio and visual components must be adaptable to standard laptop outputs. "Note pads and pens should be provided at each seat in this room. Cost will be inclusive of ALL Taxes and Service Charges. Room cost: ______________ Conference Room 2: "The conference center will provide a second on-site indoor conference room to accommodate 50 people seated in a crescent round-type setting allowing all attendees to see and hear the presentation clearly, take notes, and enjoy a breakfast at their seats. The attendees will be returning to this room throughout the day, therefore this room must remain set in this way from 7:00am to 4:00pm. "Also needed for this room is a six foot table in the front of the room, audio and visual (projector, screens and integrated speaker system) that is adequate for size of room, and podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly in the whole room. All audio and visual components must be adaptable to standard laptop outputs. "Note pads and pens should be provided at each seat in this room. Childcare Rooms: "Saturday November 7, 2009 from 7:00 am 4:00 pm, 4 conference rooms each with 4 tables to accommodate 24 people in each room. "In each of these 4 rooms the conference center will provide audio and visual (projector, screens and integrated speaker system) that is adequate for size of room. "These 4 childcare rooms must have high-speed internet connections. "These 4 rooms must be located together, near a bathroom and in a secure location; these rooms will be used for child care and youth activities. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ Breakouts Rooms: "Saturday November 7, 2009 from 7:00 am 4:00 pm, 6 breakout rooms set in pods/rounds to accommodate approximately 45 people. "These 6 breakout rooms must be in the same general area as the conference room. The conference center will provide audio visual (projector, screens and integrated speaker system) that is adequate for size of room, a table in the front of the room, wireless microphone, high-speed internet connection, and flip chart easel with pad and markers in each room. Note pads and pens should be provided at each seat in the room. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ Vendor Support Room: "Saturday November 7, 2009 from 7:00 am 4:00 pm the conference center will provide 30 clothed tables (preferably 6-foot rectangles) with two chairs per table in a room no smaller than 3,000 sq. ft. This room must be in the general vicinity of the conference and breakout rooms. Cost will be inclusive of ALL Taxes and Service Charges Table cost: ____________ Meals and Refreshments: "Saturday November 7, 2009 from 7:30 am 9:30 am the conference center will provide a continuous and refreshed continental-style breakfast (such items as muffins, fruit, pastries, juices and coffee etc&) For 325 adult attendees to enjoy after they register and waiting the general session. " 75 children and youth will be delivered a small assortment of this same continental breakfast in the designated child care rooms at 9:00 am. "A continuous hot lunch buffet for 325 adults to be provided from 11:00am 1:30pm. Buffet lines need to provide sufficient number of lines for attendees to expedite transition from buffet to dining area. There needs to be sufficient food for all attendees. "75 box lunches will be provided for children. Consider the various ages of the children and youth and their abilities when preparing the boxed lunches. (i.e. juice and milk for the children and the same selection plus soda for the youth). "Throughout the day the conference center will provide beverages (soda, coffee, water etc&) accessible for 325 people to enjoy as they walk to each of their breakout sessions. The (75) children and youth will be provided milk, water and juice as needed throughout the day. Vendors must bid these beverages keeping in mind we cannot forecast actual consumption. Vendors should bid at an amount they are comfortable with no matter the consumption. Contractors must attempt to bid this line item keeping in mind the Government Per Diem rate (per meal) in your area. Invoices shall reflect a breakdown for the per meal charges. Cost will be inclusive of ALL Taxes and Service Charges Meal cost per person: ______________ Total meal cost: ______________ Proposal shall include a detailed description of the facilities available and show how they conform to the statement of work. ------------------------------------------------------------------------------------------------------------ TOTAL AMOUNT COST ____________________ **The Government reserves the right to inspect the facility prior to award to ensure that the proposed facilities meet the requirement.** **CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/. UPON REQUEST, THE CONTRACTING OFICER WILL MAKE THE FULL TEXT AVAILABLE OF THE FOLLOWING PROVISIONS AND CLAUSES THAT APPLY: 52.252- Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. 52.204-7 52.209-6 52.212-4 52.212-5 DEV 52.222-3 52.222-21 52.222-26 52.222-36 52.232-33 52.232-36 52.233-3 52.247-34 52.253-1 252.204-7003 252.204-7004 Alt A 252.225-7002 252.243-7001 52.212-5 52.232-19 -- Availability of Funds for the Next Fiscal Year. Funds are not presently available.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02/W912L210T0001/listing.html)
- Place of Performance
- Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ
- Zip Code: 85008-3442
- Zip Code: 85008-3442
- Record
- SN01982909-W 20091010/091008235733-1331e896d492c6506e122e952975b70a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |