MODIFICATION
X -- Yellow Ribbon Reitegration Program PHX in DEC
- Notice Date
- 10/8/2009
- Notice Type
- Modification/Amendment
- NAICS
- 722320
— Caterers
- Contracting Office
- USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
- ZIP Code
- 85008-3442
- Solicitation Number
- W912L210T0002
- Response Due
- 10/30/2009
- Archive Date
- 12/29/2009
- Point of Contact
- Charles Wayne Austin, 6022672831
- E-Mail Address
-
USPFO for Arizona
(charles.w.austin@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- FRIDAY December 4, 2009 Yellow Ribbon Program (Post-Deployment Health Re-Assessment Activity), Phoenix Metro and Surrounding Area The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for 200 people in support of the Yellow Ribbon and Reintegration Program. Pricing should be submitted on this form. Consideration will be provided to the property that includes at NO ADDITIONAL COST for internet, audio and visual. Parking/Registration: "On Friday, December 4, 2009, the conference center will provide complimentary parking for 200 vehicles near the conference center. "A registration desk or a minimum of 3 six-foot tables with 6 chairs for registration is required in order to easily accommodate the 200 attendees as they enter the conference area. Cost will be inclusive of ALL Taxes and Service Charges Table cost: ____________ Conference Room 1: "The conference center will provide one on-site conference room to accommodate 140 seated in a classroom setting allowing all attendees to see and hear the presentation clearly and take notes. The attendees will be returning to this room throughout the day, therefore this room must remain set in this way from 7:00am to 4:00pm. "Also needed for this room is one six foot table in the front of the room, audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, and podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly throughout the entire room. All audio and visual components must be adaptable to standard laptop outputs. "Note pads and pens should be provided at each seat in this room. "In the rear of this conference room there needs to be eleven six-foot clothed tables with a total of thirty chairs and outlets enough to supply power to 30 computers. Cost will be inclusive of ALL Taxes and Service Charges. Conference Room 1 cost: ______________ Breakouts Rooms: "Friday December 4, 2009 from 7:00 am 4:00 pm, 3 breakout rooms set in classroom seating to accommodate 40 people per room. "These 3 breakout rooms must be in the same general area as the conference room. The conference center will provide audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, a table in the front of each room, wireless microphone, internet connection, and flip chart easel with pad and markers in each room. "Note pads and pens should be provided at each seat in the room. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ Interview Rooms: "The conference center must be able to provide EITHER 6 small or 3 large partitioned rooms to be used for confidential interviewing. Six small rooms is preferred, but three large rooms no smaller than 300 sq ft can be partitioned to provide a confidential interviewing space. Partitions are required if the conference center decides to provide the three large rooms (rather than the six small rooms) for this line item. The price of this line item should be inclusive of the partitions. There will need to be two chairs and one table per small interview room OR four chairs and two tables if the conference center will be partitioning three large rooms. Total number of Interview Rooms offered ____________ Cost per Interview Room_____________ Total cost of Interview Rooms___________ Vendor Support Room: "Friday December 4, 2009 from 7:00 am 4:00 pm the conference center will provide 12 clothed tables (preferably 6-foot rectangles) with two chairs per table in a room no smaller than 2,000 sq. ft. This room must be in the general vicinity of the conference and breakout rooms. Cost will be inclusive of ALL Taxes and Service Charges Vendor Support Room cost: ____________ Meals and Refreshments: "Friday December 4, 2009 from 7:00 am 8:00 am the conference center will provide a continuous and refreshed continental-style breakfast (such items as muffins, fruit, pastries, juices and coffee etc&) for approximately 200 attendees. "A continuous two entre hot lunch buffet for 200 adults to be provided from 11:15am 1:00pm. Buffets need to provide sufficient number of lines for attendees to expedite transition from buffet to dining area. There needs to be sufficient food for all attendees to enter the buffet as they wish (refresh buffets as needed). "Throughout the day the conference center will provide beverages (soda, coffee, water etc&) accessible for 200 people to enjoy as they walk to each of their breakout sessions. Vendors must bid these beverages keeping in mind we cannot forecast actual consumption. Vendors should bid at an amount they are comfortable with no matter the consumption. Contractors must attempt to bid this line item keeping in mind the Government Per Diem rate (per meal) in your area. Invoices shall reflect a breakdown for the per meal charges. Cost will be inclusive of ALL Taxes and Service Charges Meal cost per person Friday: ______________ Total meal cost for Friday: ______________ Proposal shall include a detailed description of the facilities available and show how they conform to the statement of work. ------------------------------------------------------------------------------------------------------------ TOTAL AMOUNT COST ____________________ SATURDAY December 5th 2009 Yellow Ribbon Program (Reintegration Activity 2), Phoenix Metro and Surrounding Area The Arizona Army National Guard is in need of a hotel or conference center that can provide meeting space for approximately 300 people in support of the Yellow Ribbon and Reintegration Program. Pricing should be submitted on this form. Consideration will be provided to the property that includes at NO ADDITIONAL COST for internet, audio and visual. Parking/Registration: "On Saturday December 5th, 2009, the conference center will provide complimentary parking for 250 vehicles near the conference center. "A registration desk or a minimum of 3 six-foot tables with 6 chairs for registration that will easily accommodate the 200 attendees as they enter the conference area is required. Cost will be inclusive of ALL Taxes and Service Charges Parking/Registration cost: ____________ Conference Room 1: "The conference center will provide an on site conference room to accommodate 200 seated in a crescent round-type setting allowing all attendees to see and hear the presentation clearly, take notes, and enjoy a breakfast at their seats. These accommodations need to be available Saturday from 7:00 am 4:00 pm. The attendees will be returning to this room throughout the day, therefore this room must remain set in this way from 7:00am to 4:00pm. oAlso needed for this room is a six foot table in the front of the room, audio/visual (projector, screens and integrated speaker system) that is adequate for size of room, and podium with wireless microphone that will also be provided by the conference center. The sound needs to be heard clearly in the whole room. All audio and visual components must be adaptable to standard laptop outputs. oNote pads and pens should be provided at each seat in this room. Cost will be inclusive of ALL Taxes and Service Charges. Conference Room 1 cost: ______________ Childcare Rooms: "On Saturday December 5th, 2009 from 7:00 am 4:00 pm, the conference center will need to provide 4 rooms set with 4 round tables and chairs to accommodate 24 people. oIn each of these 4 rooms the conference center will provide audio visual (projector, screens and integrated speaker system) that is adequate for size of room. oTwo of these rooms must have high-speed internet connections. oThese 4 rooms must be located together, near a bathroom and in a secure location; these rooms will be used for child care and youth activities. Cost will be inclusive of ALL Taxes and Service Charges. Childcare Room cost per room: ______________ Total cost: ______________ Breakouts Rooms: "On Saturday December 5th, 2009 from 7:00 am 4:00 pm, 4 breakout rooms are needed for 50 people in a classroom setting. oThese 4 breakout rooms must be in the same general area as the conference room. The conference center will provide audio and visual (projector, screens and integrated speaker system) that is adequate for size of room, a table in the front of the room, wireless microphone, internet connection, and flip chart easel with pad and markers in each room. Note pads and pens should be provided at each seat in the room. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per breakout room: ______________ Total cost: ______________ Vendor Support Room: "Saturday, December 5, 2009 from 7:00 am 4:00 pm the conference center will provide 12 clothed tables (preferably 6-foot rectangles) with two chairs per table in a room no smaller than 2,000 sq. ft. This room must be in the general vicinity of the conference and breakout rooms. Cost will be inclusive of ALL Taxes and Service Charges Vendor Support Room cost: ____________ Meals and Refreshments: "On Saturday December 5th, 2009 from 8:00 am 9:00 am the conference center will provide a continuous and refreshed continental-style breakfast (such items as muffins, fruit, pastries, juices and coffee etc&) for 250 adult attendees. o 50 children and youth will be delivered a small assortment of this same continental breakfast in the designated child care rooms at 9:00 am. "A continuous hot lunch buffet for 250 people to be provided from 11:00am 1:00pm. Buffet lines need to provide sufficient number of lines for attendees to expedite transition from buffet to dining area. There needs to be sufficient food for all attendees. o25 box lunches will be provided for children. Consider the various ages of the children and their abilities when preparing the boxed lunches. (i.e. juice and milk for the children and the same selection plus soda for the youth.) "Throughout the day the conference center will provide beverages (soda, coffee, water etc&) accessible for 250 people to enjoy as they walk to each of their breakout sessions. Vendors must bid these beverages keeping in mind we cannot forecast actual consumption. Vendors should bid at an amount they are comfortable with no matter the consumption. Contractors must attempt to bid this line item keeping in mind the Government Per Diem rate (per meal) in your area. Invoices shall reflect a breakdown for the per meal charges. Cost will be inclusive of ALL Taxes and Service Charges Meal cost per person: ______________ Total meal cost: ______________ Proposal shall include a detailed description of the facilities available and show how they conform to the statement of work. ------------------------------------------------------------------------------------------------------------ TOTAL AMOUNT COST ____________________ **The Government reserves the right to inspect the facility prior to award to ensure that the proposed facilities meet the requirement.** **CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/. UPON REQUEST, THE CONTRACTING OFICER WILL MAKE THE FULL TEXT AVAILABLE OF THE FOLLOWING PROVISIONS AND CLAUSES THAT APPLY: 52.252- Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. 52.204-7 52.209-6 52.212-4 52.212-5 DEV 52.222-3 52.222-21 52.222-26 52.222-36 52.232-33 52.232-36 52.233-3 52.247-34 52.253-1 252.204-7003 252.204-7004 Alt A 252.225-7002 252.243-7001 52.212-5 52.232-19 -- Availability of Funds for the Next Fiscal Year. Funds are not presently available.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02/W912L210T0002/listing.html)
- Place of Performance
- Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ
- Zip Code: 85008-3442
- Zip Code: 85008-3442
- Record
- SN01982890-W 20091010/091008235714-1c021a049f22405248b74da2c2f43b6a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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