PRESOL | R | SURGE FOOD FOR PEACE OFFICER

FBO DAILY ISSUE OF OCTOBER 10, 2009 FBO #2877
SOLICITATION NOTICE

R -- SURGE FOOD FOR PEACE OFFICER

Notice Date: 10/8/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 561990 — All Other Support Services
Contracting Office: Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
ZIP Code: 20523
Solicitation Number: SOL-OAA-10-00001
Archive Date: 11/30/2009
Point of Contact: Callie M Johnson, Phone: 202-712-4237, Lance Butler III, Phone: 202-712-4248
E-Mail Address: cmjohnson@usaid.gov, lbutler@usaid.gov
(cmjohnson@usaid.gov, lbutler@usaid.gov)
Small Business Set-Aside: N/A
Description: United States Agency for International Development Request for Personal Service Contractor USAID Office of Food for Peace Position TitleSurge Response Group Food for Peace Officer Number of Positions:Two (2) positions Solicitation Number:SOL-OAA-10-00001 Issuance Date: October 08, 2009 Closing Date: October 30, 2009 Closing Time: 12:00 P.M. EST Dear Prospective Applicants: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services for the above position under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached solicitation at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1.Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). 2.Supplemental documentation specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation. NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of Form OF 612 and the supplemental materials as described in the solicitation. Please carefully review the complete job announcement and the accompanying instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. Send three (3) hard copies AND one emailed copy of U.S. Government Forms OF 612 and the supplemental documentation addressing the QRFs. Incomplete or unsigned applications shall not be considered. The signed form and supplements should be mailed, delivered or faxed (and emailed) to: Mr. Lance Butler IIITELEPHONE: 202-712-4248 U.S. Agency for International Development FAX NUMBER: 202-216-3396 Office of Acquisition and AssistanceEMAIL: lbutler@usaid.gov RRB, Room 7.10-002 1300 Pennsylvania Ave, NW Washington, D.C. 20523 Applicants should retain for their record copies of all enclosures that accompany their applications. Sincerely, s/ Lance Butler III USAID Solicitation for USPSC – Surge Response Group Food for Peace Officers 1. SOLICITATION NUMBER:S0L-OAA/ 10-00001 2. ISSUANCE DATE: October 08, 2009 3. CLOSING DATE: October 30, 2009 @ 12:00 P.M. 4. POSITION TITLE: SRG Food for Peace Officers (Two (2) positions) 5. MARKET VALUE: GS-13 ($86,927-$113,007) - GS-14 ($102,721-$133,543). Final compensation for the selected applicant will be determined within the listed market value based upon the candidate’s overall experience, training, qualifications, education, and past salary. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: One (1) year with option to renew for up to four (4) additional years. The purpose of this contract is to establish an employee/employer relationship with the contractor to perform services on behalf of USAID. It is FFP’s intent to contract for these services on a temporary, on-call basis as an SRG member for a maximum of 250 working days per calendar year. The level of effort anticipated under this contract will be provided within the terms of this contract at times mutually agreed to by FFP and the contractor. Upon identification of a temporary need within the scope of work, FFP will contact the contractor and provide the following information: 1.Date contractor is needed to report to FFP or assignment in the field; 2.Duration of Assignment 3.Place of Performance The contractor will notify FFP within 24 hours of availability. At the time the contractor accepts the assignment, he/she is expected to commit for the duration of the assignment. While the contractor will be required to commit to a certain time period, it is understood that the exigencies of a disaster may require the assignment to be extended (not to exceed 250 working days). The Contractor shall notify FFP at the time of commitment if their existing schedule would preclude an extension. Notification of schedule conflicts shall not necessarily disqualify the contract from the assignment but will simply assist FFP in recruiting a replacement. Subsequently, if the contractor agrees to an extension of the duration of a particular assignment, thereafter, the contract will be required to give FFP 10 days notice for release from the assignment. 7. PLACE OF PERFORMANCE: Washington, D.C. or temporary duty assignments abroad. 8. STATEMENT OF WORK These positions serve as Surge Response Group Food for Peace Officers in USAID’s Office of Food for peace (FFP), which provides over $2 billion in food aid grants each year to private voluntary organizations (PVOs) and the UN World Food Program (WFP) both to address short-term emergency needs and longer-term chronic problems. Background U.S. Agency for International Development’s Office of Food for Peace (FFP), which is part of the Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA), manages the Title II food aid grant program which provides the majority of the U.S. government’s food aid. FFP provides food aid grants to private voluntary organizations (PVOs) and the UN World Food Program (WFP) both to address short-term emergency needs and longer-term chronic problems. In fiscal year (FY) 2008, FFP provided more than 2.6 million metric tons of food, valued at more than $2.6 billion, benefiting approximately 56 million people in 49 countries on four continents. FFP supported emergency programs in 39 countries that help those affected by conflict and natural disasters such as drought or hurricanes, as well as long-term, non-emergency programs in 28 countries that seek to address the underlying causes of hunger, such as by increasing agricultural productivity, strengthening maternal and child health, and improving disaster preparedness. Some countries have both emergency and non-emergency programs. Information on FFP is available at: http://www.usaid.gov/our_work/humanitarian_assistance/ffp/ Core Duties and Responsibilities The Surge Response Group (SRG) is a FFP program to satisfy its growing need for surge capacity. In response to numerous emergencies worldwide, it became clear that FFP requires more staff to cover all needs in the field, as well as in Washington and to backfill for permanent staff deploying to the field. FFP’s SRG program will bring on board select candidates who could work on a temporary basis, for no more than 250 days per calendar year, and be deployed within one week to facilitate FFP’s response to emergencies. In some cases, they may be called upon to meet short-term needs to monitor non-emergency programs in the field. SRG positions are contracted for an initial period of one year with the option to extend up to five years. SRG FFP Officers will be considered part of FFP/Washington’s resources. SRG FFP Officers respond to humanitarian emergencies as required, worldwide, and may be deployed to the field as a FFP Officer alone, as part of a Disaster Assistance Response Team or to augment a regional office or Mission. She/he may also serve in Washington to perform Country Backstop Officer duties, provide backstop coverage for deploying Washington staff, or serve on a Response Management Team. When in Washington, the SRG FFP Officer will work primarily – spending the majority of his/her time – on specific ongoing or Title II funded emergency programs. The remainder of the SRG FFP Officer’s time may be spent on a variety of other Title II-related activities. The full range of specific duties, some of which are in direct support of specific programs and some in support of general FFP office responsibilities, may include the following: •Serve as primary point of contact for PVOs and WFP implementing Title II-funded programs, U.S. Government, and others on Title II food aid issues for the country assigned. •Analyze and assess data from a variety of sources – including field assessments, technical data, early warning information, and reporting from USAID field staff, PVOs, and WFP – to recommend appropriate food assistance programs. •Review appeals and proposals for emergency programs. •Draft and assembles documentation for program approval and funding. •Produce information products (e.g., updates, memoranda) on food security situations and FFP programs, provide briefings, and represent FFP in meetings and working groups with implementing agency staff, USAID colleagues and representatives from other agencies. •Serve as FFP representative on Bureau Response Management Teams or other coordinating mechanisms. When deployed to the field, activation will either be for emergency programs (in which case the SRG FFP Officer will work primarily on specific ongoing Title II emergency programs) or for non-emergency programs (in which case the FFP Officer will work primarily on program monitoring, assessments, and evaluations). Specific activities may include the following: •Serve as point of contact for all issues pertaining to Title II food aid in the assigned country for the Mission, embassy, USAID/Washington, the regional FFP Office, other parts of the U.S. government, PVOs, international organizations, host nation governmental ministries and agencies, and others in the country. •Monitor and report on implementation of ongoing Title II programs, including progress and problems encountered by grantees, as well as commodity management, including following up with cooperating sponsors on the status of loss claims. •Provide information and guidance to Title II assistance award recipients on Title II regulations, policies and procedures. •Report on all food security issues, to include changes in the food security situation and food aid requirements, government policies and actions affecting food aid programs, government food aid programs, and donor pledges and programs. •Coordinate with the Country Team (consisting of the USAID Mission, U.S. Embassy, and/or other USG in-country staff), host government, PVOs, international organizations, donors, and others to address issues impacting Title II food aid. •Undertake and report on assessments to inform Title II food aid funding decisions or modifications to ongoing programs. •Work with PVOs on preparation of annual workplans and program modifications, and with WFP on new appeals or revisions to existing ones. •Work with other parts of the U.S. government and other donors to promote integration of food aid with other programs to increase the effectiveness of the programs overall. •Undertake other tasks, as assigned. The basic duties and responsibilities do not change between the GS 13 and GS 14 levels. An employee meeting the qualifications for GS 14 and hired at that level, however, is expected to exercise a higher level of autonomy and require less supervision. 9. SUPERVISION: The incumbents will take direction from and report to the SRG Coordinator until activated, at which time she/he will be under the supervision of a FFP/Washington Division Chief or Team Leader, or a designated USAID staff member in the field. 10. WORK ENVIRONMENT: Work is primarily performed in an office setting. The requirement for field trip assignments to consult with Mission and cooperating sponsor managers of food aid programs may however expose the incumbent to difficult working surroundings and security risks during the course of travel. 11. START DATE: Immediately, once necessary clearances are obtained. 12. POINT OF CONTACT: See Cover Letter. 1. MINIMUM REQUIREMENTS FOR THE POSITION – GS/13 LEVEL A. Education/Experience: Applicants must possess the minimum qualifications for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) A four year degree from a U.S. institution (Bachelor's degree) plus at least four (4) years of progressively responsible experience in international development or relief (one of which must be related to food aid); or Master’s degree with significant study in a pertinent field (including, but not limited to international relations, agriculture, economics, public health,) plus at least three (3) years of progressively responsible experience in international development or relief (one of which must be related to food aid); B. Selection Factors: Applicants must possess the minimum qualifications for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position. Applicant is a U.S. Citizen; Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted (Note: All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements.) Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; Ability to obtain a SECRET level security clearance as provided by USAID. Ability to obtain a Department of State medical clearance. (Note: This is not a requirement to be activated for Washington duty, but will be for travel abroad. Failure to obtain a medical clearance may limit the extent to which the employee will be activated.) Verification of academic credentials. Experience working on development or relief issues in the field. Basic computer skills, to include knowledge of Microsoft Word and Excel, e-mail, and the internet. 2. MINIMUM REQUIREMENTS FOR THE POSITION – GS/14 LEVEL A. Education/Experience: Applicants must possess the minimum qualifications for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) A four year degree from a U.S. institution (Bachelor's degree) plus at least eight (8) years of progressively responsible experience in international development or relief (two of which must be related to food aid); or Master’s degree with significant study in a pertinent field (including, but not limited to international relations, agriculture, economics, public health,) plus at least three (6) years of progressively responsible experience in international development or relief (two of which must be related to food aid); B. Selection Factors: Applicants must possess the minimum qualifications for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position. Applicant is a U.S. Citizen; Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted (Note: All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements.) Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; Ability to obtain a SECRET level security clearance as provided by USAID. Ability to obtain a Department of State medical clearance. (Note: This is not a requirement to be activated for Washington duty, but will be for travel abroad. Failure to obtain a medical clearance may limit the extent to which the employee will be activated.) Verification of academic credentials. At least two (2) years of experience working on development or relief issues in the field. Basic computer skills, to include knowledge of Microsoft Word and Excel, e-mail, and the internet. 3. QUALITY RANKING FACTORS (QRFs) The following quality ranking factors and required skills are listed below and will be the basis for the evaluation of all applications. All applications will be evaluated and scored based on the documentation submitted with the application, the following factors, and the performance in the interview. A. Professional Experience – 50 pts (i)Knowledge and experience with Title II food aid programs (ii)Knowledge and experience with international relief and development B. Program Management – 30 Points (i)Ability to review appeals and proposals (ii)Ability to monitor and evaluate programs, including programmatic, commodity and financial issues C. Interpersonal and Communication Skills – 20 Points (i)Ability to provide rapid, concise, accurate written and verbal reporting (ii)Ability to work effectively as a team member in high stress environments Total Possible Points: 100 BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The most qualified candidates may be interviewed. The Food for Peace office will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE: This SRG position is not full time employment. SRG FFP Officers are on-call and work on an as-needed basis. SRG contractors may hold other positions and/or have other commitments even though these other positions/commitments may limit their availability for SRG work. Such positions/commitments shall be identified by the applicant. USAID may reject an individual if these positions/commitments pose unacceptable limits on availability. Applicants may be asked for further information about their availability during their interview, if scheduled. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/citizen.portal 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** ** Shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0. Note: Personal Services Contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.” (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/AID/OP/WashingtonDC/SOL-OAA-10-00001/listing.html)
Place of Performance: Address: RRB, Washington, DC and/or Temporary assignments abroad., Washington, District of Columbia, 20523, United States; Zip Code: 20523
Record: SN01982626-W 20091010/091008235251-c856a13bbee23eaec3b9e2891bd6b4ad (fbodaily.com)
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R -- SURGE FOOD FOR PEACE OFFICER