SOLICITATION NOTICE
J -- IBM Server Maintenance
- Notice Date
- 9/29/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334111
— Electronic Computer Manufacturing
- Contracting Office
- U.S. Department of State, Office of Logistics Management, Acquisition Management, P.O. Box 9115, Rosslyn Station, Arlington, Virginia, 22219
- ZIP Code
- 22219
- Solicitation Number
- 104509EOY945100
- Archive Date
- 10/1/2009
- Point of Contact
- Steven G. Haines, Phone: 7038756746
- E-Mail Address
-
hainessg@state.gov
(hainessg@state.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13, and as supplemented with additional information included in this notice. The solicitation number is 104509EOY945100 and this solicitation is issued as an invitation to bid (IFB). The applicable NAICS code is 334111. JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION The product requested is 1 year of maintenance on some 90 IBM servers in several locations around the Washington, DC metro area, to include hardware, software, and firmware maintenance and updates. The servers are dubbed “critical servers” for Consular Systems connectivity requirements by the DOS Consular Affairs requestor. The product is available – open market– from the server manufacturer IBM. In addition to physical hardware maintenance, the maintenance required includes IBM-proprietary software and firmware updates which can only be provided by IBM. Therefore, IBM is deemed the sole source, and no other product will satisfy agency requirements. This memo constitutes Sole Source documentation i.a.w. FAR 13.106-1. The Department of State requires the following items, Exact Match Only, to the following: LI 001, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x346 (8840-15U); Serial# KQLZD7Y; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 002, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x346 (8840-15U); Serial# KQLZD9B; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 003, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x346 (8840-15U); Serial# KQLZF1R; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 004, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x346 (8840-15U); Serial# KQLZF4V; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 005, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x260 (8865-1SU); Serial# KQMZN2K; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 006, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x260 (8865-1SU); Serial# KQMZN3F; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 007, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 345 MT-M8670-M1X; Serial# KPCKLCZ; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 008, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X346 MT-M 8840-15U; Serial# KQLXH2L; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 009, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X346 MT-M 8840-15U; Serial# KQLXH2V; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 010, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X346 MT-M 8840-15U; Serial# KQLXH2Z; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 011, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X346 MT-M 8840-15U; Serial# KQLXH5Y; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 012, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X260 MT-M 8865-15U; Serial# KQMAF7X; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 013, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X260 MT-M 8865-15U; Serial# KQMAF8X; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 014, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X260 MT-M 8865-15U; Serial# KQMAF9B; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 015, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# X260 MT-M 8865-15U; Serial# KQTLY6Z; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 016, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 226 8648-4BU; Serial# KP-GWP32; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 017, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 226 8648-4BU; Serial# KPGWP38; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 018, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-11U; Serial# KPRHZR9; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 019, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685; Serial# KPXNN09; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 020, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685; Serial# KQAFX5Z; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 021, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685; Serial# KQAFX6F; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 022, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-15U; Serial# KQPRP5Y; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 023, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3550 7978; Serial# KQCAHRG; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 024, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-11U; Serial# KQBBH2R; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 025, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-11U; Serial# KQBBH2T; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 026, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-11U; Serial# KQBBH4F; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 027, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-11U; Serial# KQBBH4L; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 028, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685-CRX; Serial# KQBFW8M; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 029, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685-CRX; Serial# KQBFW8N; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 030, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685-CRX; Serial# KQBFW8P; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 031, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 345 8670-M1X; Serial# KPCKKXA; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 032, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-11U; Serial# KPPZT17; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 033, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 345 8676-M1X; Serial# KPRLAY7; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 034, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 345 8676-M1X; Serial# KPRLAY8; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 035, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685-CRX; Serial# KPXNL89; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 036, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685-CRX; Serial# KPXNL95; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 037, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 8685-CRX; Serial# KPXNM00; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 038, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x3800 8866AC1; Serial# KQGAGL7; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 039, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x3800 8866AC1; Serial# KQGAGL8; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 040, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x3650 7979AC1; Serial# KQGFVN6; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 041, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x3650 7979AC1; Serial# KQGFVN7; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 042, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x3550 7978AC1; Serial# KQGHCK1; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 043, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 346: 8840-15U; Serial# KQPRP6H; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 044, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-11U; Serial# KPRHZB8; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 045, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3550 7978; Serial# KQXRT02; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 046, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3550 7978; Serial# KQXRT03; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 047, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3550 7978; Serial# KQXRT04; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 048, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3650 7979AC1; Serial# KQXRW22; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 049, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-25U; Serial# KQABG34; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 050, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-25U; Serial# KQABG47; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 051, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-25U; Serial# KQVD237; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 052, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-25U; Serial# KQVD239; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 053, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-25U; Serial# KQVL545; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 054, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3550 7978; Serial# KQCAHRF; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 055, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 260 8865; Serial# KQMZN2H; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 056, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 260 8865; Serial# KQNKR3K; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 057, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-15U; Serial# KQRCF5C; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 058, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-15U; Serial# KQRCF7B; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 059, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x3800 8866-AC1; Serial# KQCVYT0; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 060, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x3800 8866-AC1; Serial# KQCVYT1; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 061, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3650 7979AC1; Serial# KQDZCC5; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 062, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3550 7978; Serial# KQXRT01; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 063, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 3650 7979AC1; Serial# KQXRW23; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 064, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 345 MT-M 8670-M1X; Serial# KPCKLKF; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 065, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 255 M/T 8685-9rx; Serial# KPGGH26; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 066, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 MT-M 8840-25U; Serial# KQBV531; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 067, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 336 MT-M 8837-25U; Serial# KQYM909; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 068, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 336 MT-M 8837-25U; Serial# KQZF567; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 069, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 336 MT-M 8837-25U; Serial# KQZT130; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 070, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 260 8865; Serial# KQMZH9D; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 071, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 260 8865; Serial# KQMZN2L; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 072, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-15U; Serial# KQNKX5P; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 073, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-15U; Serial# KQPRP6C; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 074, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-15U; Serial# KQPRP6G; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 075, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840-15U; Serial# KQPZM9X; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 076, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 260 8865; Serial# KQMZN2G; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 077, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 260 8865; Serial# KQNKR3M; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 078, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840; Serial# KQPRP4G; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 079, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840; Serial# KQPRP6A; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 080, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# xSeries 346 8840; Serial# KQPZL0Y; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 081, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 226: MT: M8648-1Bu; Serial# KPAWK58; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 082, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 226: MT: M8648-1Bu; Serial# kpAWK63; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 083, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 346: MT: M8840-11U; Serial# KPVNBB7; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 084, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 346: MT: M8840-11U; Serial# KPVNBC1; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 085, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 255: MT: M8685-CRX; Serial# KPXNM68; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 086, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 255: MT: M8685-CRX; Serial# KPXNN22; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 087, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# Xseries 255: MT: M8685-CRX; Serial# KQAFX6C; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 088, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x Series 255, Model#8685-CRX; Serial# KQBRT7C; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 089, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x Series 255, Model#8685-CRX; Serial# KQBRT7D; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 090, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x Series 346, Model#8840-150; Serial# KQGGBOL; POP: 09/30/2009 - 09/29/2010., 1, EA; LI 091, IBM Server Maintenance, Onsite repair/exchange, 24/7: Model# x Series 346, Model#8840-150; Serial# KQGGBOP; POP: 09/30/2009 - 09/29/2010., 1, EA; DOS requires registration with the Central Contractor Registry (CCR) prior to receipt of order, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.ccr.gov. New equipment ONLY, NO remanufactured, refurbished, or gray-market products. All bid prices must include shipping FOB Destination CONUS (CONtinental U.S.). The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.225-13, 52.232-33. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far.
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