SOURCES SOUGHT
T -- GPO Print Procurement Future Workflow
- Notice Date
- 9/4/2009
- Notice Type
- Sources Sought
- NAICS
- 323119
— Other Commercial Printing
- Contracting Office
- Government Printing Office, Acquisition Services, Acquisition Services, 732 North Capitol Street, NW, Washington, District of Columbia, 20401
- ZIP Code
- 20401
- Solicitation Number
- GPO09-0001
- Archive Date
- 10/22/2009
- Point of Contact
- Herbert H Jackson,Jr., Phone: 202-512-0916, Arza E. Gardner, Phone: 202-512-1488
- E-Mail Address
-
hjackson@gpo.gov, agardner@gpo.gov
(hjackson@gpo.gov, agardner@gpo.gov)
- Small Business Set-Aside
- N/A
- Description
- This Request for Information (RFI) is issued for market research, budgetary and planning purposes only. The United States Government Printing Office (GPO) is exploring technology and services which will help streamline and automate GPO's existing print procurement workflow. The opportunity expressed in this RFI is referred to as the Print Procurement Future Workflow (PPFW) program and the goal of the proposed PPFW program is to create an integrated approach to automating and streamlining the end-to-end print procurement process. The resulting system should be scalable, provide real-time access for users, be accessible from any Print Procurement location (main Washington, DC or Regional offices), and provide access to historical print procurement data. PPFW will integrate with GPO's existing enterprise resource planning (ERP) system (GBIS) and GPO's emerging information management system (FDsys). The objectives of this program are as follows: •· To increase efficiencies within the print procurement process: •o to maximize contribution to margin •o to increase customer satisfaction. •· To leverage commercial off the shelf (COTS) technology where applicable to: •o promote more efficient operations through automation. •o promote print procurements ability to work under Continuity of Operations (COOP) conditions. •· To promote transparency in order to leverage data assets. •· To help eliminate reliance on GPO's existing mainframe. GPO is requesting industry assessment of our current documentation as well as for industry to provide information regarding the state of technology within in this space, and to identify the capabilities of vendors to provide all or a portion of the services required for PPFW. This information will be used to help further define the program. Background GPO is the Federal Government's primary centralized resource for gathering, cataloging, producing, providing, and preserving published U.S. Government information in all its forms. Since its inception, under the authority of Title 44 of the U.S. Code, GPO has provided all three branches of the federal government with a set of centralized services that enables our Plant Operations to efficiently and cost effectively produce both printed and electronic documents. In addition, GPO's Print Procurement organization provides comprehensive print procurement services to the entire federal government. This is accomplished by utilizing the following print procurement vehicles: •· GPOExpress SM - allows all U.S. Federal agencies direct access to services at FedEx Kinko's SM locations worldwide. Using the new GPOExpressSM Card, agencies will receive significant discounts and benefits on their printing and finishing needs at any store location, at any time. •· Simplified Purchase Agreement (SPA) - Individual Work Orders written, procured and administered (in concurrence with GPO) by the customer agency for orders which will not exceed $10,000. •· Term Contracts - These are GPO written, procured and administered contracts when repetitive orders are anticipated for a product or service over a period of time. Each contract is supplemented by individual Print Orders which are usually issued to the contractor directly by the Agency. •o Single Award - When one vendor can satisfy our customer requirements •o Multiple Award - When multiple vendors would be better positioned to meet our customer's requirements •· Small Purchases - GPO written, procured through a negotiated contracting process, awarded and administered contracts where the aggregate amount does not exceed $100,000. •· One Time Bids - GPO written, procured through a formal bidding process, awarded and administered contracts with no dollar limit. •· GPO Online Paper Store - GPO has teamed up with Unisource Worldwide, Inc. to develop the GPO Online Paper Store. All Federal Government organizations can now order environmentally friendly, xerographic copier paper throughout the continental U.S. using a Web-based online system. Throughout its history, the Print Procurement department has carried out its mission utilizing predominately manual processes with information organized in a now aging computer mainframe. The material submitted to Print Procurement represents order information that impacts stakeholders throughout the print procurement process (such as Financial Management, and GPO's Library and Sales Programs). As such, the current manual processes introduce inefficiencies such as duplication of effort (multiple keying of same data) and in turn creates multiple opportunities for error when translating order information from paper submissions by customers to specifications, award and post-award documents. In this process, pertinent information about the order must be passed to other processes within the print procurement workflow which further perpetuates errors and inefficiencies. Besides inefficiencies, maintaining high customer satisfaction is impaired by existing processes. There is no real transparency within the processes and tracking information is fragmented across multiple systems. This lack of transparency hampers communications with customers which in turns promotes inefficiency. Opportunity GPO is seeking to better understand the technology roadmaps of possible solutions with which GPO could realize PPFW goals and objectives. In addition, GPO is looking to become more familiar with the vendors who provide, sell or integrate technology solutions that can support GPO and the PPFW program. Making your Capabilities Known - Requested Information: Vendors should furnish the following information (Word or PDF file) to GPO: Capability Statement White Papers Comments or Questions on PPFW Capability Statement: Keeping GPO's vision, goals and objectives in mind please identify any technology solutions you would advocate and/or outline how your organization would incorporate this technology into a complete print procurement solution. Any submitted capability statement must be 10 pages or less and contain no marketing material. Please also list company points of contact and GSA Schedule number (if applicable). White Paper: Similar Solutions or Systems: Vendors may also submit a separate document that summarizes the vendor's work on similar systems. The document must be 20 pages or less; however, up to five (5) white papers may be submitted provided that each represents a discrete system or program. Questions and/or Comments: Leading up to the Industry Day event, GPO will be releasing documents to the industry for comment and review. As the material is submitted, vendors should identify any gaps in the documentation - including concerns about GPO's approach. Vendors should also identify any areas of print procurement where technology may be lagging, identify missing or ambiguous requirements, capabilities or functions and provide the Government with any other general comments or concerns. Where possible, feedback should include specific comments and suggestions for refining the documents to reflect clear guidance to industry and industry best practices. Capability Statements, White Papers and Questions/Comments on the PPFW program must be submitted to ppfw@gpo.gov. For consideration, please use the subject heading "PPFW Market Research: YOUR COMPANY NAME" ). Faxed copies are not acceptable. Also, telephone inquiries will not be accepted. NOTE: All capability statements, white papers and questions or comments must be submitted by October 7, 2009. Informational Meeting (Industry Day) Sometime in the second quarter of Fiscal Year 2010 GPO will host an industry day event during which the Government will further explain our vision, goals and objectives for this important program. Leading up to the Industry Day event, GPO will be releasing documents to the industry for comment and review. Another RFI will be released prior to the event with additional details and instructions. Background Material: All background material will be made available through the Program Management Office website as it becomes available at http://www.gpo.gov/vendors/TBD.htm. Original Point of Contact: Herbert H. Jackson, Jr, Chief Acquisition Officer U.S. Government Printing Office, Acquisition Services Division, 732 North Capitol Street, NW, Room A332, Washington, DC 20401 Place of Performance: Location: Government Facility, U.S. Government Printing OfficeAddress: 732 North Capitol Street,Carl Hayden Washington. D.C.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GPO/PSPSD/WashingtonDC/GPO09-0001/listing.html)
- Place of Performance
- Address: Government Facility, U.S. Government Printing, 732 North Capitol Street,Carl Hayden, Washington, District of Columbia, 20401, United States
- Zip Code: 20401
- Zip Code: 20401
- Record
- SN01942208-W 20090906/090905001703-9021278f58dc6ffb1b7f79ccb22f4b32 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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