Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 05, 2009 FBO #2842
SOLICITATION NOTICE

R -- Pre-Complaint Inquiry Service

Notice Date

9/3/2009
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

ACA, Fort Richardson, Regional Contracting Office, Alaska, ATTN: SFCA-PRA-A, PO Box 5-525, BLDG 600 2nd FL, Fort Richardson, AK 99505-0525
 

ZIP Code

99505-0525
 

Solicitation Number

WC1SH59267EEO1
 

Response Due

9/8/2009
 

Archive Date

11/7/2009
 

Point of Contact

Alan Fearns, 907-353-6119
 

E-Mail Address

ACA, Fort Richardson
(alan.fearns@us.army.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes or offers are being requested and a written solicitation will not be issued. WC1SH59267EE01 is being issued as a Request for Quote, which incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-32. This acquisition is RESTRICTED to Alaskan businesses and set aside for Small Business. The associated NAICS code for this acquisition is 541990 small business standard size is $7 million. Description: Line Item 0001 Pre-Complaint Inquiry Service, estimated 5 cases, funded. Period of Performance is one (1) year. Line Item 0002 Pre-Complaint Inquiry Service, estimated 13 cases, subject to availability of funds. Period of Performance is one (1) year. Statement of Work: The counseling service shall be performed in accordance with the Equal Employment Opportunity Commission (EEOC) regulations set forth at 29 C.F.R. Part 1614; EEO Management Directive (MD)-110, Chapter 2; EEOCs A Guide to Effective EEO Counseling; and any subsequent law, statute, regulation, or directive included within the scope of this contract. If resolution efforts are successful, a proposed settlement agreement shall be prepared and coordinated with the ACP. Three types of potential complaints are to be counseled: (1) individual, (2) class, and (3) consolidated. The ordering agency may authorize the use of various methods to complete the counseling activity. These methods could include an exchange of letters or position papers, on-site visits, or any other method or combination of methods that would lead to the development of the counseling report. For complaints consolidated for multiple complainants, the Contractor shall consolidate the counseling activity. However, all counseling reports shall be individualized. For example, if three allegations are raised over non-selection (two on the basis of age and one on the basis of race and sex), the Contractor shall make one on-site visit to perform all necessary interviews and discuss all of the complaints with the responsible official(s), but shall provide three (3) sets of Reports of Counseling (one dealing with the first complainant, one dealing with the second complainant, and one dealing with the third complainant). The counseling service shall include at a minimum the following: 1.Counseling Activity Action Plan: The Contractor shall, upon request from the ordering agency, provide a plan of action to complete the counseling task. Any such plan will be prepared in the format specified by the ordering agency. 2.Issue(s) and Basis(es) Determination: The Contractor shall determine the specific action(s) which caused the aggrieved person to believe he/she is a victim of discrimination. The Contractor shall clearly define the issues and obtain the aggrieved persons agreement, in writing, on the issue as framed. 3.Inquiry: The Contractor shall interview relevant individuals to secure information about the issue and review relevant agency records. The Contractors counseling report shall include all relevant dates for each allegation raised to ensure that the issue was raised in a timely manner. The Contractor shall also determine what documents control the action giving rise to the issue being grieved and make them a part of the counseling report. 4.Informal Resolution Efforts: The Contractor shall attempt resolution of the issue(s) and document all resolution efforts. All resolution efforts shall be coordinated with the agency contact person (ACP). If the allegation(s) is resolved, the Contractor must prepare the specific terms and conditions of the settlement agreement and signed by the parties specified by the ACP. 5.Report of Counseling: The Contractor shall ensure that the Counseling Report includes but is not limited to the following: (a)A precise description of the issue(s) counseled and the basis(es) stated by the complainant (b)Relevant documents gathered during the inquiry (c)Specific information bearing on timeliness of the counseling contact (d)If timeliness appears to be a factor, a written explanation for the delay (e)An indication as to whether an attempt to resolve the complaint was made and a summary of any resolution effort. 6.Contractors Advice To The Aggrieved Person: The Contractor shall, in accordance with MD-110, Chapter 2, Attachment E, EEO Counselor Checklist, advise individuals in writing of their rights and responsibilities. The Contractor shall advise the aggrieved person in writing, of the following, in accordance with 29 C.F.R. 1614.105(b): (a)EEO complaint process (b)Election requirements (c)Right to anonymity (d)Right to representation (e)Duty to mitigate damages (f)Duty to keep the agency informed of current mailing address (g)Duty to serve copies of appeal papers on the agency The ordering agency shall: 1.Arrange accommodations that include but are not limited to a private meeting place and access to a telephone and copy machine. Upon request, the ACP will provide reasonable accommodations or aids for disabled individuals. 2.Forward the case file to the ACP. The file shall include the letter of authorization to counsel the aggrieved individual; informal complaint documents, if applicable; and a summary of the circumstances or issue(s) of the complaint as presented. 3.Include travel costs where travel may be anticipated to accomplish the counseling activity. 4.Inform agency personnel that failure to cooperate with the Contractor may result in disciplinary action and/or drawing of adverse inference(s). 5.Have the option of requesting the Contractor to submit a counseling activity action plan. If the ordering agency requests a copy of the action plan, the ACP shall review the plan and discuss any discrepancy with the Contractor. 6.Assist in the coordination of appointment(s) made by the Contractor with management official(s) to discuss resolution. The Contractor shall gather documentary and statistical information as outlined in but not limited to the Complaint Counseling Checklist, MD-110. To secure relevant information as efficiently as possible, the Contractor shall: 1.Show all parties picture identification and the Letter of Authorization prior to the start of any face to face interview or conference. In all other instances, provide a copy of the Letter of Authorization with any written request for relevant information. 2.Inform each person interviewed that he/she has been identified as having information relevant to the issue of noncompliance. 3.Inform each person interviewed of his/her right to present evidence. 4.Disclose information or documents, as necessary, to obtain information from persons interviewed and to explain the issue(s) of noncompliance. (End of Statement of Work) DESTINATION: Fort Wainwright, Alaska 99705. Offerors shall provide our contracting agency a completed copy of FAR 52.212-3, Offerors Representations and Certifications-- Commercial Items, along with quote(s). A copy of the Offerors Representations and Certifications may be obtained at http://farsite.hill.af.mil/ The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award can only be made to contractors registered in Central Contractor Registration http: www.ccr.gov. The following additional FAR provisions and clauses also apply: FAR 52.212-1, 52.212-4, 52.212-5, 52.219-6, 52.219-28. 52.222-3, 52.222-19, 52.222-21, 52.222-26. 52.222-36, 52.225-13, 52.232-33, 52.222-41 Service Contract Act of 1965, 52.222-42 Statement of Equivalent Rates (for information only, this is not a Wage Determination: 01020 Administrative Assistant $21.89 Fed Hire Equivalent GS-08 Step 4), 52.222-22, 52.252-1, 52.252-2, 252.212-7001, 252.203-7000, 252.232-7003, and local clauses Holidays, Post Traffic Regulation,WAWF Invoicing Instructions, and Contractor Manpower Reporting. The Point-of-Contact for questions regarding this requirement is Alan Fearns at alan.fearns@us.army.mil Offers should be faxed to Attn: Alan Fearns at 907-353-7302, or e-mailed to alan.fearns@us.army.mil no later than 11:00AM on 8 Sep 2009.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/DABQ/DABQ03/WC1SH59267EEO1/listing.html)
 

Place of Performance

Address: 413th Contracting Support Brigade, Regional Contracting Office PO Box 35510, 3401 Santiago Ave, Room 210 Fort Wainwright AK

Zip Code: 99703-0510
 

Record

SN01939931-W 20090905/090904001502-061b2933068806470221e37e0c59e0c2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |