SOLICITATION NOTICE
Q -- Pharmacy Automation Dispensing Workstation for General Leonard Wood Army Community Hospital, Fort Leonard Wood, MO.
- Notice Date
- 8/27/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334119
— Other Computer Peripheral Equipment Manufacturing
- Contracting Office
- Great Plains Regional Contracting Ofc, ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive, Fort Sam Houston, TX 78234-6200
- ZIP Code
- 78234-6200
- Solicitation Number
- W81K00-09-T-0310
- Response Due
- 9/3/2009
- Archive Date
- 11/2/2009
- Point of Contact
- Tracey Roberson, 210-221-4811
- E-Mail Address
-
Great Plains Regional Contracting Ofc
(tracey.roberson@amedd.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W81K00-09-T-0310 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-35. This acquisition is solicited on a 100% Small Business Set-Aside for NAICS 334119, size standard 1000 employees. All responsible sources may submit a quotation which shall be considered by the agency. The requirements in this solicitation are: CLIN 0001, Refill Pharmacy, Account#200362. (12 months) Refill Pharmacy Monthly service and support. Refill Pharmacy telephone support 24 hours/day, 7 days/week. When needed, technician arrival on site not to exceed 24-hours from dispatch during normal business hours (M-F 7AM-8PM CST). All parts included at no charge - 25% exchanges included.; CLIN 0002, PX Pharmacy, (12 months)Monthly service and support, Secure Scan, Pharmacy 2000, and Drug Equivalency License fee (12 months) ; AccuMed: Telephone support 24 hrs/day, 7 days/week. When needed, technician arrival on site not to exceed 24 hours from dispatch during normal business hours (M-F 7am-8pm CST). All parts included at no charge - 25% exchanges included.; Secur Scan: Telephone support 24 hrs/day, 7 days/week. When needed, technician arrival on site not to exceed 24 hours from dispatch during normal business hours (M-F 7am-8pm CST). Pharmacy 2000 (+ Workstations): Telephone support 24 hrs/day, 7 days/week. When needed, technician arrival on site not to exceed 24 hours from dispatch during normal business hours (M-F 7am-8pm CST). All hardware upgrades/replacements due to failure included at no charge. Incluces software upgrades; pill image library and updates. On new customers, if a change to software obsoletes hardware - replace hardware at nocharge. Drug Equivalency License Fee: The Drug Equivalency fee is the annual licensse fee. It is a canned set of drugs in a list that equates a given generic with another generic or non-generic for the purpose of drug substitution.; CLIN 0003, Main Pharmacy, Account #200362, (12 months) Monthly service and support, Secure Scan, Pharmacy 2000, and Drug Equivalency License fee (12 months) Main Pharmacy, AccuMed: Refill Pharmacy Telephone support 24 hrs/day, 7 days/week. When needed, technician arrival on site not to exceed 24 hours from dispatch during normal business hours (M-F 7am-8pm CST). All parts included at no charge - 25% exchanges included. Secur Scan: Telephone support 24 hrs/day, 7 days/week. When needed, technician arrival on site not to exceed 24 hours from dispatch during normal business hours (M-F 7am-8pm CST). Pharmacy 2000 (+ Workstations): Telephone support 24 hrs/day, 7 days/week. When needed, technician arrival on site not to exceed 24 hours from dispatch during normal business hours (M-F 7am-8pm CST). All hardware upgrades/replacements due to failure included at no charge. Incluces software upgrades; pill image library and updates. On new customers, if a change to software obsoletes hardware - replace hardware at nocharge. Drug Equivalency License Fee: The Drug Equivalency fee is the annual licensse fee. It is a canned set of drugs in a list that equates a given generic with another generic or non-generic for the purpose of drug substitution.; CLIN 0004, Lease Operating Cost for Fiscal Year. (12 months) This requirement is for 01 October 2009 through September 30, 2010. Parata is the manufacturer of the Pharmacy 2000. Maintenance service and support for 10 Parata AccuMed Cabinets (total 180 cells), barcode scanning devices, P2000 drug reference software and P2000 workstations. 24hr.7day/week coverage response for repair calls. Unlimited telephonic assistance and unlimited on-site maintenance repairs. The equipment is located in the Pharmacy Department, General Leonard Wood Army Community Hospital (GLWACH), 126 Missouri Avenue, Fort Leonard Wood, Missouri 65473. The following FAR and DFARS provisions and clauses apply to this solicitation: 52.212-1 [Instructions to Offerors]; Addendum 52.212-1; Federal Acquisition Regulation (FAR) provision 52.211-6 Brand Name or Equal applies to this acquisition. Parata is the Brand Name or Equal. Vendors shall comply with FAR provision 52.211-6 if submitting other than the brand name products. Award will be all or none. FAR provisions and clauses can be viewed at Internet address: http://farsite.hill.af.mil/vffar1.htm. Defense Federal Acquisition Regulations Supplement (DFARS) provisions and clauses can be viewed at Internet address: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html All vendors are cautioned that if selected for award, they must be registered with the Central Contractor Registration (CCR) program. The CCR can be accessed at Internet address: www.ccr.gov/. Confirmation of CCR registration will be validated prior issuance of an order. Vendors shall include completed copies of FAR 52.212-3 [Offeror Representations and Certifications-Commercial Items] and DFARS 252.212-7000 [Offeror Representations and Certifications-Commercial Items] with their quote. The closing date and time of this solicitation is 3 September 2009, 1:00 p.m. CST. Submit quotations on company letterhead signed by an authorized company representative by the closing date and time. Price quotes shall be submitted on company letterhead and signed by a company representative. Fax or email quotes to Great Plains Regional Contracting Office (210) 221-5359 or 210-221-3446 or e-mail Tracey.Roberson@amedd.army.mil. Paper copies of this solicitation will not be issued and telephone, fax, or email requests for the solicitation will not be accepted. Point of contact for this solicitation: Tracey Roberson, phone (210) 221-4811; e-mail Tracey.Roberson@amedd.army.mil. The following is incorporated full text for FAR 52.212-2 [Evaluation-Commercial Items]: The award decision will be based on the BEST VALUE offered to the government and not solely on price. Evaluation of Quotations: (a) The Government will issue an order from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Technical Capability and Price. Technical Capability is significantly more important than price. Please provide the following information with your quote: 1.Technical Capability: How will your firm comply with paragraphs 4.2 (Preventive Maintenance and Calibration) 4.4 (Modifications and upgrades) Paragraph 4.5.1, 4.5.2, and 4.5.3 (Telephone Support) "NOTE: Statements that the offeror understands, can or will comply with the statement of work, or statements paraphrasing the statement of work or parts thereof, or phrases such as standard procedures will be used or well known techniques will be used will be considered insufficient. Insufficient explanations of how your company will comply with the above may cause your offer to receive a MARGINAL or an UNSATISFACTORY RATING. 2.Price. 3.The award will be on all or none basis. Offerors must submit quotes by the due date and time to the address above. Quotes received at other than the above address will not be considered for award. (b)Evaluation Process: All offerors will be evaluated in accordance with the following criteria: 1.The award decision will be based upon the best value offered to the Government and not solely on price, and price related factors. In making the award decision, the Contracting Officer will consider the evaluated rating of all factors. 2.Technical Capability is significantly more important than price. However, price could become the determinative selection factor if the quality of the quote/proposal is determined to be essentially equal, or if a proposal/quote deemed superior in technical quality is determined not to be worth the high price premium. The trade-off between technical merit and price could result in awarding to other than low offeror. (End of provision) 52.232-18 Availability of Funds (APR 1984)(Incorporated by Full Text) 252.232-7003 Electronic Submission of Payment Requests (MAR 2007) (Incorporated by Reference) PATHOLOGY COST PER TEST/POINT OF CARE EQUIPMENT DESCRIPTION/SPECIFICATIONS PERFORMANCE WORK STATEMENT 1. SCOPE OF WORK: Contractor shall provide all labor, supplies, tools, material, transportation, parts, and equipment to perform Preventive Maintenance (PM), Calibration/Verification/ Certification (CVC), to maintain the Government-Leased Equipment. This includes unlimited telephonic assistance and unlimited on-site maintenance repairs. The equipment is located in the Pathology Department, General Leonard Wood Army Community Hospital (GLWACH), 126 Missouri Avenue, Fort Leonard Wood, Missouri, 65473. 1.1. POINT OF CONTACT: At the start of the contract, the Contractor shall have a contract representative and alternate responsible for scheduling and coordination of service calls. The name and phone number of the designated individual and alternate shall be provided to the Chief, Medical Maintenance Branch at (573) 596-0482. Failure to provide the point of contact to Medical Maintenance Branch will result in a 1% penalty outlined herein. 1.1.2. All scheduled services shall go through the Medical Maintenance Branch. 1.1.3. Only a representative of the Medical Maintenance Branch will make all requests for repairs. 1.2. QUALITY CONTROL: The Contractor shall establish and maintain a Quality Control Plan to ensure that the quality of service and material provided is in accordance with the terms and conditions of the contract. 1.3. PERSONNEL: Individuals who have demonstrated knowledge and competence in the repair of equipment identified shall perform on this Contract. 1.3.1. The Contractor shall ensure repair technicians have attended training on the specific model of contract equipment or have 3 years of maintenance experience. 1.3.2. While on duty, contractor employees shall maintain a neat, well-groomed appearance. 2. DEFINITIONS: 2.1. CALIBRATION/VERIFICATION/CERTIFICATION (CVC): Systematic procedure as defined by the OEMs specifications for defined operation. Insures equipment operates within all OEMs parameters for maximum performance and patient quality of care. 2.2. GLWACH: General Leonard Wood Army Community Hospital. 2.3. LEGAL PUBLIC HOLIDAYS: New Years Day, January 1 Martin Luther King's Birthday, 3rd Monday in January Washington's Birthday, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4 Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran's Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 2.4. OEM: Original Equipment Manufacturer. 2.5. PREVENTIVE MAINTENANCE (PM): Maintaining equipment in accordance with the EOMs standards and providing systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. 2.6. QUALITY CONTROL: Contractors actions to control and ensure contract compliance. 3. GOVERNMENT FURNISHED PROPERTY AND SERVICES: 3.1.The Government will provide expendables such as reagents, sample cups, pipette tips, wooden sticks, printer paper, and any other consumables routinely used during the course of normal machine operation and use. 3.2.On a Government authorized, case-by-case basis, the Contractor may use the Government medical equipment maintenance shop in order to expedite repairs. 4. SPECIFIC TASKS TO BE PERFORMED: 4.1. Services, labor, parts and materials. The Contractor shall provide services, labor, parts, and materiel necessary to cause subject equipment to be in proper working condition in accordance with the OEM's specifications at the completion of each service call. 4.2. Preventive Maintenance and Calibration. Preventive Maintenance (PM) and Calibration shall be in accordance with the OEMs checklist. The Contractor shall schedule the PM and Calibration at 6 month intervals (January and July) and coordinate the scheduled date with Pathology Department at (573) 596-1509 and notify the NCOIC or Shop Foreman of Medical Maintenance Branch at (573) 596-0482. Failure to provide the point of contact to Medical Maintenance Branch will result in a 1% penalty outlined herein. 4.2.1. The Contractor shall perform PM in accordance with the OEMs checklist. 4.2.2. Upon completion of calibration, the Contractor shall affix a DD Form 2163 (Medical Equipment Calibration/Verification/ Certification) to the control panel of the equipment in plain view. If the form is already present, it will be annotated with the new date and initialed. (Forms to be provided by Medical Maintenance as needed). 4.3. Work shall be performed at GLWACH. Equipment shall not be removed from site unless approved by the Government. 4.3.1. The Contractor shall complete repairs within the time frames indicated. 4.3.2. Only equipment requiring a major disassembly or major overhaul shall be removed from the customers site. 4.3.3. The Contractor shall not remove equipment without proper documentation. Proper documentation will be a Temporary Hand Receipt (DA Form 3161) prepared in accordance with DA Pamphlet 710-2-1. The DA Form 3161 will include the following statement: The Contractor, (NAME OF COMPANY), has been authorized to remove the item as described on this form for repair and return. The DA Form 3161 will be the Contractor's authorization to remove the item from GLWACH to his facility for repair and return. 4.4. Modifications and upgrades. The Contractor shall perform OEM specified modifications and software upgrades with the consent of and without charge to the Government. Resultant Contractor must have direct contact with the OEM to accomplish field modifications to equipment in accordance with the time schedule set forth by the OEM. All modifications and upgrades will be documented in the government owned operator and service literature. 4.5. Service calls. The GLWACH Medical Maintenance Branch will first evaluate any equipment malfunction and facilitate repairs (screening process). If a service call is necessary, the Contractor shall provide unlimited service calls. Only the Medical Maintenance Branch will determine if the required repair service is emergency or routine. 4.5.1. The Contractor shall perform routine repair service between 7:00 AM and 8:00 PM CST Monday through Friday, excluding Legal Public Holidays. Contractor response time shall be within 24 clock hours after telephonic notification excluding weekends and Legal Public Holidays. 4.5.2. Repair completion time for a routine repair service shall not be more than 96 clock hours after telephonic notification. 4.5.3. Telephone support shall be provided 24 hours/day, 7 days/week. 4.5.4 If repair completion time exceeds the aforementioned time limit, the Government will deduct an amount equivalent to 1% of the periodic payment (for services under this contract) for each 24-hour period (day) the equipment is not fully functional. 4.6. Badges. Contractor's representative shall report to Medical Maintenance, 126 Missouri Avenue, room no. 034, General Leonard Wood Army Community Hospital, telephone no. (573)596-0482, prior to commencing services during normal operating hours (7:30 AM to 4:30 PM). Also contractor will get a security badge from Logistics Division room 050 and sign the badge out at arrival and sign the badge in upon departure. During other than normal operating hours, contractor's representative shall report to the Administrative Officer of the Day (AOD), 126 Missouri Avenue, General Leonard Wood Army Community Hospital, across from the Emergency Room. The service representative will obtain a badge before reporting to service area. 4.7. Service reports. Upon completion of services, a written service report shall be provided to the medical equipment maintenance manager, or the government medical equipment repairer assigned to the service call. 4.7.1. The service report shall indicate the Contract Number, service performed (e.g., PM and/or repair), provide detailed information regarding the cause of equipment malfunction, corrective action taken, to include the time required to complete the work. The service report shall also include the estimated price of labor (hourly labor rate); a list of parts replaced with price for each part, the unit Site ID and ECN number, and the name of the technician performing the service. 4.7.2. After normal duty hours, service tickets shall be given to the Government AOD/SDNCO, at the Emergency Room reception desk. Faxed reports are acceptable with the concurrence of the Government. 4.7.3. In the event that all information is not available to contractor's representative when services are performed, the initial service report shall include all information available. Contractor shall provide the balance of the required information in writing to the Chief, Medical Equipment Branch, not later than 10 days after services are completed. The remaining information should be mailed to: Commander, USA Medical Department Activity, ATTN: MCXP-LO-MM, Service Reports, 126 Missouri Avenue, Ft. Leonard Wood, MO 65473-8952 or Faxed to 573-596-1786, ATTN: Medical Maintenance Branch. This address is not to be used for any purpose other than as stated in the paragraph and C.5.8.2. 4.7.4. Contractor shall provide a copy of the invoice to the Chief, Medical Maintenance Branch, for verification of services performed. This is in addition to the requirements of block 13 of the DD Form 1155, Order for Supplies or Services. The copy of the invoice can be mailed to Commander, USA Medical Department Activity, ATTN: MCXP-LO-MM, 126 Missouri Avenue, Ft. Leonard Wood, MO 65473-8952 or Faxed to 573-596-1786, ATTN: Service Report. 4.8. The Contractor shall be responsible for all items of Government equipment throughout the period they are under his control. The Contractor shall be responsible for any contractor-caused damage to Government-owned property and shall replace or repair at the contractors expense. The Contracting Officer will approve replacements or repairs. 4.9. The Contractor shall ensure all areas where equipment is serviced on-site are left in a clean, neat, safe, and orderly condition. To prevent safety hazards, no equipment shall be left pulled out or apart at the end of the workday. All equipment under repair shall be secured at all times. 4.10. If the Contractor determines that the item being serviced is uneconomically repairable, the Chief, Medical Maintenance Branch shall be notified. The Chief, Medical Maintenance Branch, GLWACH will determine economic reparability in accordance with US Army Directives. 5. APPLICABLE DIRECTIVES/DOCUMENTS: 5.1. Documents applicable to this PWS are listed below. Army publications will be available at the start of the contract. Supplements or amendments will be incorporated by a Contract modification issued by the Contracting Officer. 5.2. ARMY REGULATIONS: AR 40-61 Medical Logistics Policies and Procedures AR 190-13 The Army Physical Security Program AR 190-51 Security of Army Property at Unit and Installation Level 5.3. ARMY PAMPHLET: DA Pam 710-2-1 Using Unit Supply System Manual Procedures 5.4. FORMS: DD Form 1150 Request for Issue or Turn-In DD From 2163 Medical Equipment Calibration/Verification 5.5. OTHER REGULATORY DOCUMENTS: 21 CFR Code of Federal Regulations, Title 21, Food and Drugs, Part 0800 to 1299 (Includes Regulations for the Administration and Enforcement of the Radiation Control for Health and Safety Act of 1968) (M) [Unnumbered] Standards for the Joint Commission on Accreditation of Healthcare Organizations (End of RFQ) End Addendum 52.212-1; 52.212-4 [Contract Terms and Conditions Commercial Items]; Addendum 52.212-4; 52.211-6 [Brand Name or Equal]; 52.212-2 [Evaluation-Commercial Items]; 52.212-3 [Offeror Representations and Certifications-Commercial Items]; 52.219-1 [Small Business Program Representations]; 52.237-1 [Site Visit]; 52.237-2 [Protection of Government Buildings; Equipment, and Vegetation]; 252.209-7001 [Disclosure of Ownership or Control by the Government of a Terrorist Country]; 252.212-7000 [Offeror Representations and Certifications-Commercial Items] 252.225-7031 [Secondary Arab Boycott of Israel]; 252.232-7010 [Levies on Contract Payments]; 252.243-7001 [Pricing of Contract Modifications]; End Addendum 52.212-4; 52.212-5 [Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items] with sub clauses: 52.219-6 [Notice of Total Small Business Set-Aside]; 52.219-28 [Post Award Small Business Program Representation] 52.222-3 [Convict Labor], 52.222-19 [Child Labor-Cooperation with Authorities and Remedies], 52.222-21 [Prohibition of Segregated Facilities], 52.222-26 [Equal Opportunity], 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans], 52.222-36 [Affirmative Action for Workers with Disabilities], 52.222-37 [Employment Reports on Special Disabled Veterans of the Vietnam Era and Other Eligible Veterans], 52.222-50 [Combating Trafficking in Persons], 52.225-3 [Buy American Act-Free Trade Agreements-Israeli Trade Act], 52.225-13 [Restrictions of Certain Foreign Purchases], 52.232-33 [Payment by Electronic Funds Transfer-Central Contractor Registration]; 252.212-7001 [Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items] with sub clauses: 252.225-7001 {Buy American Act and Balance of Payments Program], 252.232-7003 [Electronic Submission of Payment Requests], 252.247-7023 [Transportation of Supplies by Sea Alternate III] (end)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/MEDCOM/DADA09/W81K00-09-T-0310/listing.html)
- Place of Performance
- Address: Great Plains Regional Contracting Ofc ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive Fort Sam Houston TX
- Zip Code: 78234-6200
- Zip Code: 78234-6200
- Record
- SN01931046-W 20090829/090828085249-85c7c6a6359516232c429b8ae5f36622 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |