PRESOL | H | Fire Training Pit Maintenance - Important Documents

FBO DAILY ISSUE OF AUGUST 29, 2009 FBO #2835
SOLICITATION NOTICE

H -- Fire Training Pit Maintenance - Important Documents

Notice Date: 8/27/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 561790 — Other Services to Buildings and Dwellings
Contracting Office: Department of the Air Force, Air Combat Command, 509 CONS, 727 Second St - Suite 124A, Whiteman AFB, Missouri, 65305
ZIP Code: 65305
Solicitation Number: FA4625-09-Q-0035
Archive Date: 9/23/2009
Point of Contact: Jerald J. Kennedy, Phone: 660-687-1172, Todd Werther, Phone: 660-687-5399
E-Mail Address: jerald.kennedy@whiteman.af.mil, todd.werther@whiteman.af.mil
(jerald.kennedy@whiteman.af.mil, todd.werther@whiteman.af.mil)
Small Business Set-Aside: Total Small Business
Description: Operation and Maintenance Manual Technical Order References THIS REQUIREMENT IS PROVIDED FOR IN THE INSTALLATION'S FY10 EXECUTION PLAN, PENDING CONGRESSIONAL APPROVAL OF THE FY10 APPROPRIATION'S BILL. ALL PRICING FROM OFFERS RECEIVED SHALL REMAIN VALID THRU OCT 31, 2009. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number FA4625-09-Q-0035 is issued as a request for quotation to provide Fire Training Pit Maintenance at Whiteman AFB, MO. The acquisition performance period is for one (1) 12-month base period and four (4) 12-month option periods. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor to perform inspection, testing, and maintenance of the Aircraft Fire Training Facility (AFTF) and Structure Fire Training Facility (SFTF) on Whiteman AFB, Missouri in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. All work shall be supervised by a licensed professional engineer with live fire training structure experience and expertise. See attachment for SOW. Quotes are to be e-mailed to the following e-mail address: jerald.kennedy@whiteman.af.mil; or sent by FAX to (660) 687-5462 to the attention of A1C Jerald Kennedy. NOTE: Quotations shall be received by 08 SEP 2009, 12:00 PM CST; late quotations will not be considered for award. Prospective offeror must be registered in the Central Contractor Registration (CCR) (www.ccr.gov) in order to be eligible for award. All responsible sources may submit a quotation which, if timely received, shall be considered by this agency. There will be a site visit held on Wednesday, 2 SEP 2009. Please R.S.V.P. to attend. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-25, DFARS DCN 20080513, AFFARS AFAC 2008-0128. The NAICS code is 561790 with the corresponding small business size standard of $7 million. This acquisition is set aside 100% for small business concerns. General Wage Decision # 2005-2307 Revision 8 dated 05/26/2009 applies to this acquisition and can be found at http://www.wdol.gov/. Basis for Award; A FFP contract shall be awarded to the lowest priced, technically acceptable offer. Paper copies of the Request for Quotation shall not be made available. In accordance with FAR 52.252-1 and FAR 52.252-2, the following solicitation clauses and provisions are incorporated by reference, available at www.farsite.hill.af.mil: 52.212-4 Contract Terms and Conditions-Commercial Items. Feb 2007 52.212-5(Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items Jun 2007 52.219-6 Notice of Total Small Business Set-Aside Jun 2003 52.222-3 Convict Labor Jun 2003 52.222-19 Child Labor Jan 2006 52.222-21 Prohibition of segregated facilities Feb 1999 52.222-26 Equal Opportunity Mar 2007 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans Of the Vietnam Era, and Other Eligible Veterans Sep 2006 52.222-36 Affirmative Action for Workers with Disabilities Jun 1998 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans Sep 2006 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration Oct 2003 52.247-34 F.O.B. Destination Nov 1991 52.253-1 Computer Generated Forms Jan 1991 252.204-7003 Control of Govt Personnel work product Apr 1992 252.225-7000 Buy American Act Jun 2005 52.225-13 Restrictions on Certain Foreign Purchases Feb 2006 252.211-7003 Item Identification and Valuation. Jun 200 In accordance FAR 52.252-1 and FAR 52.252-2, the following solicitation provisions and clauses are incorporated by Full Text, available at www.farsite.hill.af.mil: 52.212-1 Instructions to Offerors-Commercial Items Sep 2006 52.212-3 Offeror Reprentations and Certifications Nov 2006 52.217-8 Option to Extend Services Nov 1999 52.217-9 Option to Extend the Term of the Contract Mar 2000 252.212-7001 Contract Terms and Conditions required To Implement statutes or Executive orders Applicable to Defense acquisitions of Commercial items. Mar 2008 52.232-18 Availability of Funds Apr 1984 52.252-6 Authorized Deviations in Clauses Apr 1984 252.232-7003 Electronic Submission of Payment Requests Mar 2008 5352.201-9101Ombudsman Aug 2005 WAWF STATEMENT OF WORK FOR INSPECTION, TESTING, AND MAINTENANCE OF THE AIRCRAFT/ STRUCTURAL FIRE TRAINING FACILITIES (July 2009) 1. DESCRIPTION OF SERVICES. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor to perform inspection, testing, and maintenance of the Aircraft Fire Training Facility (AFTF) and Structure Fire Training Facility (SFTF) on Whiteman AFB, Missouri in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. All work shall be supervised by a licensed professional engineer with live fire training structure experience and expertise. 1.1. Inspection and testing. Includes quarterly inspections on the AFTF (total of three inspections, see Para. 2.2, 2.3, and 2.4) and an annual inspection on the SFTF. Each inspection shall include the development of a comprehensive report of the findings as the result of each inspection. The report shall include recommendations to repair any found deficiencies with a cost breakdown of the recommended repairs and received within 10 working days of the inspection. 1.2. Maintenance. Incidental small parts, minor material, and associated labor are inclusive and shall be provided at no additional cost (fittings, bolts, gaskets, regulator adjustments, etc). 1.3. Repair. Repair and replacement are not inclusive to this contract and shall not be priced herein. When applicable, non-recurring, one time repairs under $3,000.00 may be authorized by 509 CES/Resource Advisor. Any repair estimated over $3,000.00 shall be brought to the attention of the Contracting Officer for written approval prior to work being performed. Upon written approval by the Contracting Officer, the contractor shall respond within 5 days to perform required repairs. In all cases, the government reserves the right to have any and all necessary repairs or additional inspections performed by a third party. 2. AIRCRAFT FIRE TRAINING FACILITY (AFTF). The contractor shall maintain the AFTF by scheduling and conducting quarterly inspections with 509 CES/CEF (Mar - Nov) and provide the Contracting Officer with a comprehensive written report of tasks completed and a list of items needing repair or replacement. 2.1. System Particulars 2.1.1. Cutout Panel Replacement. If the training scenario included forced entry extrication through cutout panels, the contractor shall install new cutout panels when the previous training scenario dictated the use of forcible entry. If the panels were damaged and need replacing, the material cost shall be incurred by 509 CES/CEF for the replacement but the installation shall be completed by the contractor. The contractor shall remove and replace damaged cutout panels in accordance with manufacturer's instructions and standard industry practices. Cutout panels are located on the aft left and right sides of the mock-up. The panels are 36 inches wide by 84 inches high and constructed of.036 inch thick sheet metal. 2.1.2. Water Pump Replacement. As necessary for operation, the contractor shall remove and replace the water pump in accordance with manufacturer's instructions and standard industry practices. 2.1.3. Gas Piping. Installation, testing, and replacement of gas piping, gas utilization equipment or accessories, and repair and servicing of equipment, shall be performed only by qualified personnel. The contractor shall provide technical support for propane leak service calls. After the leak has been stopped, the contractor shall complete any necessary repairs during the next workday. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document. 2.1.4. HDPE Liner Maintenance. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall locate the liner leak and repair in accordance with extrusion welder manufacturer's instructions as necessary. The contractor shall submit for government approval to the Contracting Officer the repair procedures, materials, and techniques prior to the specific repair of the HDPE liners. Additionally, the contractor shall adhere to the following general guidelines. 2.1.4.1. Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The contractor shall properly replace the warning tape prior to backfilling. 2.1.4.2. Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action. 2.1.4.3. Do not weld or replace geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present. 2.2. Aircraft Fire Training Facility Winter Shutdown with Quarterly Inspection (1 Oct-30 Nov) This service consists of performing winter shutdown activities for Aircraft Fire Training Facilities IAW T.O. 35E1-2-13-1. The contractor shall coordinate with the Fire Department representative at least 5 duty days before performing the inspection. This work shall consist of: 2.2.1. Electric system: Service all igniters and verify proper operation. Winterize each igniter by cleaning with compressed air and applying nonfreezing liquid to dissipate any moisture that may be collected by the igniter throughout the winter. Cover and seal each individual igniter. Verify that rectifier for cathodic protection system is operational. Lubricate and service all switches, cabinet hinges, latches, etc. 2.2.2. Water System: Verify that the water conservation pond pump has a minimum of three feet of water for cover, or remove from pond and store for the winter at the Fire Station, Bldg 34. Disconnect water cooling pump in burn pit and store as follows: the pump shall be "pickled" (stored in a wet container and not allowed to freeze so the seals stay good) and stored for the winter at the Fire Station, Bldg 34. Remove all sprinkler heads and flush sprinkler system. Utilize compressed air and blow out all waterlines for the following: Sprinkler System, Horseshoe Wash down, and each individual Water Jacket. Open all valves for the entire water system: Sprinkler Butterfly Valve on Control Tower, Wash down butterfly Valve on Control Tower, Sprinkler System underground drain valve underneath tower, Wash down system underground drain valve underneath tower, 2" weir valve, and 6" weir valve. Drain the Burn Pit to an absolute minimum and install a temporary sump pump if practical to prevent freezing of electric, propane and nitrogen systems. Verify that all automatic pumping systems are functional for winter. All water jackets should be completely drained of any water. Necessary activities should be performed to assure positive drainage throughout the engines. 2.2.3. Propane system: The entire system should be operated by burning each individual burner and performing emergency shutdown procedures. All shutdown times should meet required guideline standards. If shutdown times are not met, troubleshooting should be executed immediately and the proper fix initiated. Exercise thermal cycles on the propane system and perform soap test at all propane connections. Purge propane system from the tank to each individual burn unit. Introduce compressed air into the propane system and remove all water from propane lines and co-ax valves. Perform maintenance per manufacturer's recommendations on all propane valves and equipment. 2.2.4. Nitrogen System: Pressurize Nitrogen System and perform a one-hour pressure leak test of all Nitrogen connections. A soap test shall be conducted on all connections of the Nitrogen system including the connections to the underground co-ax valves. Drain Nitrogen Accumulator Tank. Service all Nitrogen Pilot Valves. Make any minor repairs necessary. 2.3. Aircraft Fire Training Facility Spring Start Up with Quarterly Inspection. (1 Mar-30 Apr) This service consists of performing Spring Start Up activities for Aircraft Fire Training Facilities IAW T.O. 35E1-2-13-1. The contractor shall coordinate with the Fire Department representative at least 5 duty days before performing the inspection. This work shall consist of: 2.3.1. Electric System: Verify that the rectifier is in service for the cathodic protection system. Lubricate all electrical panel hinges, switches, etc. De-winterize all igniters and assure good solid ignition. This should be done under dry conditions and also when the igniters are in the full operational cooling environment. 2.3.2. Water System: Re-install the water conservation pond pump stored for the winter at the Fire Station, Bldg 34. Re-install the water cooling pump into the burn pit stored for the winter at the Fire Station, Bldg 34. Check that the applicable pumps (water conservation pond pump and water cooling pump) and/or lift stations are fully operational. Check and verify that all identification and warning labels are intact, clear and legible. Exercise the water system for a minimum period of one hour and adjust to assure that all functions are operating at the proper pressures (sprinkler system, horseshoe wash down, each individual water jacket). Fill Burn pit to operating level and assure that igniter coolers are adjusted properly. Ensure all valves are fully functional and are placed in the proper position for Spring Start up. Treat the water of the water conservation pond to help prevent algae growth. Remove the sump pump used for winterization of the facility. Assure all water jackets are operating properly. Igniter coolers are to be reinstalled and strategically set to assure that cooling activities are being performed properly and that "flooding" of the igniters does not occur. 2.3.3. Propane System: Verify that the mechanical emergency shutdown valves associated with filling the propane tank are functioning properly and serviced. Check that propane tank float gauge is operational. Check that propane tank roto - gauge is operational. Check that the propane tank pressure gauge is functioning. Check that the propane tank temperature gauge is functioning. Operate the entire propane system assuring that all burners are functioning properly and that all emergency shutdown times are achieved. Perform thermal cycles on the propane system and perform leak test at all connections. Perform common maintenance and soap tests on all propane parts and equipment as recommended by the manufacturer. 2.3.4. Nitrogen System: Perform a one hour pressure test on the Nitrogen System. A soap test on all nitrogen valves and connections should be performed to assure the system is not leaking. Service all Nitrogen Pilot valves. Nitrogen pilot valve should be opened to expel any moisture that has accumulated. Generate a full and complete report of all work performed and minor repairs made. 2.3.5. End of Spring Start up: The contractor shall stand by ready while initial spring start up fire training evolutions are performed by the government to make any burner adjustments, minor repairs, etc. 2.4. Aircraft Fire Training Facility Summer Quarterly Inspection (1 Jul-30 Aug). This service consists of performing quarterly inspection procedures for Aircraft Fire Training Facilities IAW T.O. 35E1-2-13-1, Work Package (WP) 006 00, pgs 1-12. The contractor shall coordinate with the Fire Department representative at least 5 duty days before performing the Quarterly inspection. 3. STRUCTURAL FIRE TRAINING FACILITY (SFTF). The contractor shall conduct an annual inspection in accordance with the T-500 O&M manual during the month of March to ensure facility is fully operational. The contractor shall provide the installation with a written report of tasks completed and a list of items needing repair or replacement. 3.1. Structural Burn Building Inspection. This service shall meet the requirements of NFPA 1403 Standard on Live Fire Training Evolutions, 2007 Edition, Chapter 5 Gas Fired Live Fire Training Structures, Paragraph 5.2.2.2 and 5.2.2.3 and Chapter 6, Non-Gas-Fired Live Fire Training Structures, Paragraph 6.2.2.2. The inspection shall include a site visit and a complete evaluation of the structural integrity of the subject facility, including the inspection of all thermal linings. The service shall include the removal of damaged thermal linings and replacement of thermal linings, as necessary. The contractor shall remove and replace items in accordance with manufacturer's instructions, industry practices, and local, state, and federal procedures. The contractor shall coordinate with the Fire Department representative at least 5 duty days before performing the Annual inspection. 4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Government Furnished Property will not be included as part of this contract. 5. SECURITY REQUIREMENTS. 5.1 ENTRY AUTHORIZATION LIST. The contractor shall provide the following information two weeks prior to contract start date: 5.1.1 Full name of individuals who require entry to Whiteman APE, full SSAN, Date of Birth, and Driver's License Number and issuing state. 5.1.2 Year, Make, Model, Color, License Number, and State in which registered for all vehicles that will be utilized to enter Whiteman AFB. 6. APPLICABLE INFORMATION. 6.1. Applicable Publications. In the performance of this contract, the contractor shall comply with manufacturers' recommendations and procedures for live fire training structures and the following manuals and documents. This list is not all inclusive. 6.1.1. NFPA 1403 Standard on Live Fire Training Evolutions, 2007 Edition, Chapter 5 Gas Fired Live Fire Training Structures, Paragraph 5.2.2.2 and 5.2.2.3 and Chapter 6, Non-Gas-Fired Live Fire Training Structures, and Paragraph 6.2.2.2. 6.1.2. Air Force Technical Order 35E1-2-13-1 (Operation and Maintenance Instructions for Aircraft Fire Training Facilities) 6.1.3. T-500 Operation and Maintenance (O&M) Manual 6.1.4. All local, state, and federal guidelines as applicable to the work involved 6.2. Regulator Adjustment. The contractor shall adjust regulator pressure as follows: Burner Locations Optimal Flame Height Engine Burners Fully Engulfed Internal Burners 6-8 Feet 6.3. Inventory. The contractor shall have "on-hand" consumables that are high replacement items as to facilitate quick turnaround for repairs falling under $3,000.00 IAW paragraph 1.3. Minimum requirements shall be 3 igniters, 3 pigtails, and 3 coaxial valves. The contractor shall remove and replace items in accordance with manufacturer's instructions, industry practices, and local, state, and federal procedures. For example, on a standard AFTF configuration, there are 18 igniters that may be replaced, 6 are located on the ground in the burn area and 12 are located on the mock-up. Verify the operational capability of the igniter(s) by energizing the igniters without applying propane. 6.4. Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution. 6.5. Notification of Environmental Spills. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the Contracting Officer, base fire department, and base civil engineering. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance per OPLAN 32-7 Oil and Hazardous Substance Spill Prevention and Response Plan. 6.6. Safety. Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance the National Electrical Code (NEC) and be compliant with the lockout/tagout standard 29 CFR 1910.147. Personnel working with or near high voltage equipment shall be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up. 6.7. Repairs under $3,000.00. The form of payment for all repairs under $3,000.00 shall be via government purchase card (VISA credit card, see paragraph 1.3 for approval). 7. APPENDIX A System Particulars 1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and water conservation pond. 2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two igniters. The wiring to the engine igniters is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, igniters and burners are installed to simulate flight deck, battery box, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training. Cutout panels are located on the left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of.031 inch thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ships. 3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick high- density polyethylene (HDPE) liner. The liner is sandwiched between 6 inch thick layers of sand and then covered by a layer of geotextile fabric and then an 18 inch layer of compacted aggregate crushed stone. 4. There are six igniters and burners installed in the burn area to simulate exterior ground fires. They are located on the left and right sides of the forward fuselage, between the right wing engines, under the left wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond. 5. Located on the control stand are the valves, regulators, solenoids, and switches used to control the propane flow and igniters during training events. Turning off the master/emergency switch located on the control stand will turn off power to all igniters and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench. Regulators are adjusted when propane flow at burners requires increased or decreased pressure for flame sizing. There are no regulators for the ground burners. Burners are further equipped with high-speed emergency shut off valves. 6. The liquid propane system supplies fuel for training exercises. Propane is supplied from 10,000 gallon-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves. 7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by NFPA Standard 58. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area. 8. The water conservation pond is 72 feet by 72 feet square area and 9 feet deep. It is lined with 80 mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area. -SOW END
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/ACC/509CONS/FA4625-09-Q-0035/listing.html)
Place of Performance: Address: 727 Second St. Suite 124A, Whiteman AFB, Missouri, 65305, United States; Zip Code: 65305
Record: SN01930148-W 20090829/090828083209-2e0d2935b0171c7db8e4b79a0c1eafc3 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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H -- Fire Training Pit Maintenance - Important Documents