SOLICITATION NOTICE
G -- Fitness Facilities - Combined Synopsis/Solicitation
- Notice Date
- 8/22/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 713940
— Fitness and Recreational Sports Centers
- Contracting Office
- Other Defense Agencies, Defense Finance and Accounting Service, Contract Services Directorate, Columbus, 3990 East Broad Street, Bldg #21, Room 2B218, Columbus, Ohio, 43218
- ZIP Code
- 43218
- Solicitation Number
- EOHWH0RA002
- Archive Date
- 9/15/2009
- Point of Contact
- Teresa Knotts, Phone: 614-693-1974
- E-Mail Address
-
teresa.knotts@dfas.mil
(teresa.knotts@dfas.mil)
- Small Business Set-Aside
- N/A
- Description
- Request for Quote This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is solicitation number EOHWH0RA002 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2005-36, effective August 11, 2009. This requirement is considered to be sole source to Benjamin Harrison YMCA due to geographic location and is unrestricted. The associated NAICS code is 713940, Fitness Recreational Sports Centers, and the small business size standard is $7,000,000.00. Offers are due August 31, 2009 at 4:00 P.M. EST. Point of Contact (POC): Teresa Knotts Telephone: (614) 693-1974 Facsimile: (614) 693-1808 Email: teresa.knotts@dfas.mil Facsimile and e-mail quotes are acceptable and preferred. Furnish quotes to the POC on or before the closing time listed in this RFQ. All responsible sources may submit a quote which shall be considered. Requirement: Statement of Work Memberships for Full Service Physical Fitness Facilities July 31, 2009 REQUIREMENT: The contract shall provide full service physical fitness facilities for civilian personnel assigned and working in the Emmett J. Bean Federal Center, Indianapolis, IN 46249. SCOPE: The Government anticipates purchasing: 250 Corporate Memberships for DFAS Indianapolis Civilian Personnel. Memberships are discounted 15%-30% from the standard open market membership fee. Memberships can be used by DFAS civilians at contractor facilities throughout the United States. SPECIFICATIONS: The contractor shall provide: Access to physical fitness facilities, qualified instructors, formal health programs, and services. Access to the physical fitness facility will be through individual membership cards issued by the fitness facility personnel. Privileges of a regular membership to include unlimited access at any of the contractors’ facility locations. Services to include, but not be limited to, use of an indoor gymnasium, community center or recreation center complex with indoor swimming pool, cardiovascular equipment, stationary and free weights, workout room, shower and secured locker facilities. Facility to be available for use at a minimum from 5:30 A.M. until 9:00 P.M. Monday through Friday and 12:00 P.M. to 5:00 P.M. Saturday and Sunday. Health, wellness and educational programs, to include, free wellness coaching assistance, youth leagues, personal fitness evaluations, weight management are offered for an additional fee. Wellness programs to be conducted by instructors with current certification from either American College of Sports Medicine, American Council on Exercise, YMCA or National Commission for Health Education Credentialing. The primary facility is within reasonable walking distance (within one mile) of the Emmett J. Bean Federal Center, 8899 East 56th Street, Indianapolis, IN 46249, so the facility can be easily accessed by employees before and after duty hours or during the normal business day for those individuals who opt to use the facility during flex hours, i.e. lunch hour. Validate that the civilian employees are enrolled in the DFAS wellness program prior to issuing a fitness club corporate membership card. INVOICING INFORMATION: The payment on invoices will be made only for the actual number of memberships used per month – this includes the use of other YMCA facilities. Monthly invoices for the agency portion of the civilian corporate memberships shall be submitted to the COR/GPOC (Theresa Downing) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil (reference clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and, if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. Direct billing to the civilian employee for their balance of the corporate membership costs. The Government retains the right to discount their portion of the civilian employee membership at 15% and 30% and to terminate the membership when utilization drops below an average of eight visits per month for a period of two consecutive months. This will be tracked and measured by the Government. APPLICABLE REGULATIONS AND DOCUMENTS: The following references pertain to the physical fitness requirements and guidelines: 1. DoD Directive 1010.10. 2. Health Promotion and the American College of Sports Medicine Guidelines (ACSM) for Exercise Testing and Prescription. LENGTH OF CONTRACT: October 1, 2009 through September 30, 2010 and will include two one-year option periods. POINTS OF CONTACT: Defense Finance & Accounting Service (DFAS) ATTN: Rich Rardin (DFAS-HIG/IN) 8899 East 56th Street Indianapolis, IN 46249 Telephone: Rich Rardin at (317) 510-5745 Theresa Downing at (317) 510-7171 End of Statement of Work Evaluation: The factor used to evaluate offers will be price. Price will be evaluated using price analysis techniques. Options will be evaluated at time of award. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Please provide pricing in the following or a similar format: See PDF file attached. Provisions and Clauses: The provision at 52.212-1, Instruction to Offers – Commercial, applies to this acquisition. Quoters are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with their offer. The clause at 52.212-4, Contract Terms and Conditions – Commercial Items and 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Deviation), applies to this acquisition. DCG 204.2 – REPLACEMENT OF PAPER DOCUMENT DISTRIBUTION WITH ELECTRONIC DOCUMENT ACCESS (EDA) As of February 1, 2007, the DFAS Contract Services Directorate (Issuing Office) will no longer make paper or email distribution of contract documents. All DFAS contracts and modifications are available on the Electronic Document Access (EDA) website (http://eda.ogden.disa.mil). The website provides access information as well as EDA Help Desk support. DFAS 252.232-9000 “WIDE AREA WORK FLOW (WAWF) – RECEIPT AND ACCEPTANCE (RA) INSTRUCTIONS” (November 2007) (a) As prescribed in DFARS clause 252.232-7003 Electronic Submission of Payment Requests (March 2007), Contractors must submit payment requests in electronic form. The Defense Finance and Accounting Service (DFAS) has implemented the DoD sanctioned Wide Area Workflow-Receipt and Acceptance (WAWF-RA) for contractors to submit electronic payment requests and receiving reports. Invoices for supplies/services rendered under this contract shall be submitted electronically through WAWF-RA using the invoice type identified in paragraph (d) below. Paper copies will no longer be accepted or processed for payment unless the conditions of DFARS clause 252.232-7003(c) apply, and are specifically authorized in the contract. (b) The contractor shall ensure an Electronic Business Point of Contact is designated in the Central Contractor Registration at http://www.ccr.gov. The contractor must register to use WAWF-RA at https://wawf.eb.mil, within ten (10) days after award of the contract or modification incorporating WAWF-RA into the contract. Step by step procedures to register are available on the WAWF-RA website. (c) Guidance regarding WAWF is available. There is a “Getting Started Guide” for WAWF and a free on-line computer based training module available at www.wawftraining.com. Payment information is available in the “myInvoice” system, a web-based tool that provides current payment status of a WAWF invoice. MyInvoice is available at https://myinvoice.csd.disa.mil//index.html. Vendor registration is required. Additional information on WAWF and eCommerce Tools are available at http://www.dod.mil/dfas/contractorpay/electroniccommerce/ECToolBox.html. (d) Invoices shall be submitted via WAWF-RA as (choose single type or multiple types) a “2-in-1”, a “Combo”, or as a “Cost Voucher”. [Note: Cost Vouchers may be submitted only if the contract terms and conditions specifically authorize payment via a cost voucher.] [WAWF-RA invoice types authorized for the submission of payment requests are: 1. Combo – Invoice and Receiving Report. To be used for goods or any combination of goods and services. 2. 2-in-1 invoice: Normally used for services only contract, however, it may be and is used for goods and/or services. 3. Cost voucher: Used if billing for cost type/reimbursable contracts. Cost vouchers are only used when contracts/orders require invoices be sent to DCAA for approval; and if specifically authorized in the contract. 4. Progress Payments: Used when contracts/orders contain FAR 52.232-16 or DFARS 252.232-7004. 5. Performance Based Payments: Used when contracts/orders contain FAR 52.232-32] (e) DoDAACs or DoDAAC extensions. The contractor shall ensure the following DoDAACs are input when completing WAWF document(s); regardless of other DoDAACs used on the contract. It is important to note that if EDA is used to pre-populate the Address (DoDAAC) information on the WAWF document(s), the contractor must verify the data against the following information. If necessary, change the pre-populated WAWF input in accordance with the information provided below. Issued by DoDAAC - HQ0423 Admin DoDAAC - HQ0423 Payment DoDAAC - HQ0347 Acceptor DoDAAC – HQ0333 Acceptor – Theresa Downing at (317) 510-7171 Inspected By DoDAAC/EXT – N/A LPO DoDAAC/ EXT – N/A (f) The Contractor shall send email notification to the following listed addresses. Before closing out of an invoice session in WAWF-RA but after submitting your document or documents, the contractor will be prompted to send additional email notifications. Contractor shall click on “ Send More Email Notification” on the page that appears and input applicable e-mail address (see below). This additional notification to the government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF-RA system. (1) WAWF Acceptor (e-mail address): theresa.downing@dfas.mil (2) Contracting Officer Representative (COR) (e-mail address): theresa.downing@dfas.mil (3) Government Point of Contact (GPOC) (e-mail address): rich.rardin@dfas.mil (4) Alternate COR or GPOC (e-mail address): N/A 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to the end of the contract. 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 14 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years. 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 252.201-7000 Contracting Officer's Representative (DEC 1991) (a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions. (b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. Contracting Officer Representative (COR): The COR will act as the on-site technical point of contact for the Government. He will initiate requests and monitor performance. The COR’s authority is limited to technical issues and he is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer. The Contracting Officer Representative for this contract is: Theresa Downing Defense Finance and Accounting Service (DFAS) 8899 East 56th Street Indianapolis, IN 46249 Telephone: (317) 510-7171 Email: theresa.downing@dfas.mil Payment: Invoices shall be submitted to the COR/GPOC (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil (reference clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and, if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod,mil/dfas and click the e-commerce link. CCR: Ensure that you provide your cage code and company name when responding. Note that in order to do business with the Government, companies must be registered in the CCR (Central Contract Registration). You also must have an assigned Cage Code that can be obtained when you do your CCR registration. The web site is www.ccr.gov. Quoter Information: This information must be included with your quote. Cage Code: Company Name: Point of Contact: Telephone Number: Email Address: TIN (Taxpayer Identification Number): Business Size/Classification: (Applicable NAICS is 713940) Date:
- Web Link
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FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DFAS/Columbus/EOHWH0RA002/listing.html)
- Place of Performance
- Address: Defense Finance and Accounting Service (DFAS), 8899 East 56th Street, Indianapolis, Indiana, 46249, United States
- Zip Code: 46249
- Zip Code: 46249
- Record
- SN01922977-W 20090824/090822233935-4356bd8c81aab5f0805941192e0c7897 (fbodaily.com)
- Source
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