SOLICITATION NOTICE
V -- OVERSEAS EMERGENCY MEDICAL AND SECURITY EVACUATION SERVICES
- Notice Date
- 8/19/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561599
— All Other Travel Arrangement and Reservation Services
- Contracting Office
- NASA/Lyndon B. Johnson Space Center, Houston Texas, 77058-3696, Mail Code: BG
- ZIP Code
- 00000
- Solicitation Number
- NNJ09306804Q
- Response Due
- 9/2/2009
- Archive Date
- 8/19/2010
- Point of Contact
- Trish D. Ross, Contract Specialist, Phone 281-244-7616, Fax 281-244-2370, Email trisha.d.ross@nasa.gov - Judy F. Ross, Contracting Officer, Phone 281-244-6966, Fax 281-244-2370, Email judy.f.ross-1@nasa.gov<br />
- E-Mail Address
-
Trish D. Ross
(trisha.d.ross@nasa.gov)
- Small Business Set-Aside
- N/A
- Description
- This notice is a combined synopsis/solicitation for commercial items prepared inaccordance with the format in FAR Subpart 12.6, as supplemented with additionalinformation included in this notice. This announcement constitutes the onlysolicitation; offers are being requested and a written solicitation will not be issued.The Government intends to acquire commercial services using FAR Part 12, together withFAR Part 13 - Simplified Acquisition Procedures and FAR Part 16.5 - Indefinite DeliveryContracts. The resulting Purchase Order will be a Single Award utilizing Fixed-PriceIndefinite-Delivery Indefinite-Quantity Delivery Orders with a Minimum Guarantee of$30,000 to be stated in the Schedule and total Maximum Orders limited to $100,000. NASAJohnson Space Center historically sends approximately 800 travelers overseas per year,with about 60% of trips no longer than 10 days and 30% of trips no longer than 30 days. The remaining 10% of travelers comprise 5% trips of less than 120 and 5% trips greaterthan 120 days for up to 1 year.I. MINIMUM REQUIREMENTS This notice is being issued as a Request for Quotations (RFQ) for Overseas EmergencyMedical and Security Evacuation Services for NASA travelers with minimum requirements asfollows:A. Emergency Medical Evacuation and Repatriation Services with attending medical teamand medical equipment to the nearest location providing western-equivalent medicalservices, including: medical monitoring, medical referrals and consultations withEnglish-speaking doctors, hospital admittance and coordination to ensure timely access tomedical care, facilitation of hospital payments, coordination of insurance information,medications, vaccines, blood transfers, medical devices and replacement of correctivelenses, and transportation home after stabilization, or repatriation of mortal remainsfor overseas travelers. B. Emergency Security Evacuation Services for overseas travelers.Note: Offerors are encouraged to quote alternative emergency medical evacuations tohome-based hospitals, if such service is commercially available through their companies. Offerors shall describe their commercial processes or procedures used to registertravelers for overseas emergency services. The provisions and clauses in RFQ NNJ09306804Q are those in effect through FAC 2005-36. The NAICS Code and the small business size standard for this procurement are 561599 -Emergency Travel Services and $7M respectively. The offeror shall state in their offertheir size status for this procurement. Delivery of services are required from the date of award through the date of expirationof the purchase order, expected to be September 30, 2010; notwithstanding continuationsunder delivery orders issued pursuant to FAR 52.216-22, paragraph(d).II. INSTRUCTIONS TO OFFERORAll responsible sources may submit an offer which shall be considered by the agency. TheGovernment intends to make a single award for all items on an "all or none" basis,therefore, offerors must propose all items. Partial quotes will not be accepted. Offeror's price shall be stated as fixed-price fees, as follows:1. Emergency Medical Evacuation Services Fee for long duration overseas travel up to 1year.(Per Traveler)2. Emergency Medical Evacuation Services Fee for moderate duration overseas travel up to30 days. (Per Traveler)3. Emergency Medical Evacuation Services Fee for short duration overseas travel up to 10days. (Per Traveler) 4. Emergency Security Evacuation Fee (Per Traveler)NOTE: Offeror may substitute trip duration periods that differ from the above based uponits own available commercial services Offers for the items(s) described above are due by 4:00PM (CST) to NASA-JSC, Attn: JudyF. Ross (Judy.F.Ross-1@nasa.gov), JSC-BG, Houston, TX, 77058 and must include,solicitation number,discount/payment terms, taxpayer identification number (TIN),identification of any special commercial terms, and be signed by an authorized companyrepresentative. E-Mail offers are preferred. Offerors shall provide the information required by FAR 52.212-1 (JUNE 2008), Instructionsto Offerors-Commercial Items, which is incorporated by reference. If the end product(s) offered is other than domestic end product(s) as defined in theclause entitled "Buy American Act -- Supplies," the offeror shall so state and shall listthe country of origin.Prospective offerors shall notify this office of their intent to submit an offer. It isthe offeror's responsibility to monitor the following Internet site for the release ofsolicitation amendments (if any):http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73. Potential offerorswill be responsible for downloading their own copy of this combinationsynopsis/solicitation and amendments (if any).All contractual and technical questions must be in writing (e-mail or fax) to Judy F.Ross (Judy.F.Ross-1@nasa.gov) not later than August 21, 2009. Telephone questions willnot be accepted.III. CONTRACT TERMS AND CONDITIONSFAR 52.212-4 (MARCH 2009), Contract Terms and Conditions-Commercial Items is applicable. Addenda to FAR 52.212-4 are as follows: 52.216-18 ORDERING (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered byissuance of delivery orders or task orders by the individuals or activities designated inthe Schedule. Such orders may be issued from the date of issuance of this purchase orderthrough September 30, 2010. (b) All delivery orders or task orders are subject to the terms and conditions of thiscontract. In the event of conflict between a delivery order or task order and thiscontract, the contract shall control. (c) If mailed, a delivery order or task order is considered issued when the Governmentdeposits the order in the mail. Orders may be issued orally, by facsimile, or byelectronic commerce methods only if authorized in the Schedule. (End of clause) 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by thiscontract in an amount of less than $50, the Government is not obligated to purchase, noris the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor (1) Any order for a single item in excess of $100,000; (2) Any order for a combination of items in excess of $100,000 or (3) A series of orders from the same ordering office within 5 days that together call forquantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause atsubsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is notrequired to order a part of any one requirement from the Contractor if that requirementexceeds the maximum-order limitations in paragraph (b) of this section.(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honorany order exceeding the maximum order limitations in paragraph (b), unless that order (ororders) is returned to the ordering office within 2 days after issuance, with writtennotice stating the Contractors intent not to provide the item (or items) called for andthe reasons. Upon receiving this notice, the Government may acquire the supplies orservices from another source. (End of clause) 52.216-22 INDEFINITE QUANTITY (OCT 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, andeffective for the period stated, in the Schedule. The quantities of supplies and servicesspecified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued inaccordance with the Ordering clause. The Contractor shall furnish to the Government, whenand if ordered, the supplies or services specified in the Schedule up to and includingthe quantity designated in the Schedule as the maximum. The Government shall order atleast the quantity of supplies or services designated in the Schedule as the minimum. (c) Except for any limitations on quantities in the Order Limitations clause or in theSchedule, there is no limit on the number of orders that may be issued. The Governmentmay issue orders requiring delivery to multiple destinations or performance at multiplelocations. (d) Any order issued during the effective period of this contract and not completedwithin that period shall be completed by the Contractor within the time specified in theorder. The contract shall govern the Contractors and Governments rights and obligationswith respect to that order to the same extent as if the order were completed during thecontracts effective period; provided, that the Contractor shall not be required to makeany deliveries under this contract after March 31, 2011. (End of clause) 1852.215-84 OMBUDSMAN(OCTOBER 2003) ALTERNATE I (JUNE 2000) (a) An ombudsman has been appointed to hear and facilitate the resolution of concernsfrom offerors, potential offerors, and contractors during the preaward and postawardphases of this acquisition. When requested, the ombudsman will maintain strictconfidentiality as to the source of the concern. The existence of the ombudsman is notto diminish the authority of the contracting officer, the Source Evaluation Board, or theselection official. Further, the ombudsman does not participate in the evaluation ofproposals, the source selection process, or the adjudication of formal contract disputes. Therefore, before consulting with an ombudsman, interested parties must first addresstheir concerns, issues, disagreements, and/or recommendations to the contracting officerfor resolution. (b)If resolution cannot be made by the contracting officer, interested parties maycontact the installation ombudsman at, Melanie W. Saunders, NASA-Johnson SpaceCenter/Code AC111, Houston, TX 77058 or by phone 281-483-0490,or e-mailmelanie.saunders-1@nasa.gov. Concerns, issues, disagreements, and recommendations whichcannot be resolved at the installation may be referred to the NASA ombudsman, theDirector of the Contract Management Division, at 202-358-0445, facsimile 202-358-3083,e-mail james.a.balinskas@nasa.gov. Please do not contact the ombudsman to request copiesof the solicitation, verify offer due date, or clarify technical requirements.Suchinquiries shall be directed to the Contracting Officer or as specified elsewhere in thisdocument. (c) If this is a task or delivery order contract, the ombudsman shall reviewcomplaints from contractors and ensure they are afforded a fair opportunity to beconsidered, consistent with the procedures of the contract. (End of clause)FAR 52.212-5 (AUGUST 2009), Contract Terms and Conditions Required To Implement Statutesor Executive Orders-Commercial Items is applicable and the following identified clausesare incorporated by reference:1) 52.219-28 Post Award Small Business Program Representation (April 2009)2) 52.222-3 Convict Labor - Cooperation with Authorities and Remedies (June 2003)3) 52.222-21 Prohibition of Segregated Facilities (Feb 1999)4) 52.222-26 Affirmative Action for Workers with Disabilities (Jun 1998)5) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008)6) 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct2003)The FAR may be obtained via the Internet at URL: http://www.acquisition.gov/far/index.html The NFS may be obtained via the Internet at URL: http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm IV. OFFEROR REPRESENTATIONS AND CERTIFICATIONSOfferors must include completed copies of the provision at 52.212-3 (AUGUST 2009),Offeror Representations and Certifications - Commercial Items with their offer. These maybe obtained via the internet at URL:http://prod.nais.nasa.gov/eps/Templates/Commercial_Greater_Than_25K.doc. These representations and certifications will be incorporated by reference in anyresultant contract.V. FACTORS FOR AWARDSelection and award will be made to that offeror whose offer will be most advantageous tothe Government, with consideration given to the factors of proposed technical merit,price, and past performance. It is critical that offerors provide adequate detail toallow evaluation of their offer.
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