SOLICITATION NOTICE
99 -- Membership Subscription for the Chief Information Officer (CIO) Executive Board
- Notice Date
- 8/11/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 813910
— Business Associations
- Contracting Office
- Department of the Army, Defense Contracting Command-Washington, Contracting Center of Excellence, Army Contracting Agency (ACA), Contracting Center of Excellence, Army Contracting Agency (ACA), ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245, Washington, DC 20310-5200
- ZIP Code
- 20310-5200
- Solicitation Number
- W91WAW-09-T-0135
- Response Due
- 8/13/2009
- Archive Date
- 10/12/2009
- Point of Contact
- Regina Y. Foston, 703-428-0425<br />
- E-Mail Address
-
Contracting Center of Excellence, Army Contracting Agency (ACA)
(fostonr@conus.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Combined Synopsis/Solicitation One-Year Subscription for the Chief Information Officer (CIO) Executive Board Request for Quotation (RFQ): W91WAW-09-T-0135 1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2.The solicitation document is issued as a Request-for-Quotation (RFQ). Submit written quotations on RFQ number W91WAW-09-T-0135. 3.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-30, effective 15 January 2009. 4.The North American Industry Classification System (NAICS) code is 813910 and the size standard is $7.0M. The acquisition is Unrestricted (Full-and-Open Competition). The Government intends to award a Firm-Fixed-Price (FFP) contract resulting from this combined synopsis/solicitation. 5.This combined synopsis/solicitation is to purchase the following commercial service: "Membership Subscription for the Chief Information Officer (CIO) Executive Board. The CIO Executive Board Membership subscription must include the following: (1) Access to strategic, case-study based research to senior information-based technology executives from leading corporations worldwide; (2) Access to recent research publications pertaining to strategic Information Technology (IT) initiatives; (3) Access to recent research briefings pertaining to IT challenges facing CIOs across the Government and Private Industry; (4) Access to teleconferences pertaining to IT management implementation tools used by leading CIO organizations; (5) Access to best practice research on practical approaches to strategic problems facing CIOs and their organizations. Contractors shall provide the unit price for the requirement listed below: CLIN 0001: CIO Executive Board Membership Subscription CLIN 1001: CIO Executive Board Membership Subscription CLIN 2001: CIO Executive Board Membership Subscription CLIN 3001: CIO Executive Board Membership Subscription 6.Performance Work Statement (PWS): PWS PART 1 1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform technical and analytical support as defined in this Performance Work Statement except as Specified in section C-3 as government furnished property and services for the Office of the Deputy CIO/Assistant Secretary of Defense for Networks and Information Integration (ASD (NII)). The contractor shall perform to the standards in this contract. 1.2 Background: The DoD CIO was established by the Clinger-Cohen Act, 1996, and the Federal CIO Council was established by Executive Order 13011, Federal Information Technology, in 1996. The CIO Executive Board of the Corporate Executive Board is an inter-organizational forum for CIOs nationwide in private and government sectors. By maintaining active relationships with its members, the CIO Executive Board is able to produce relevant and useful studies that have impact and meaning to its members. 1.3Objectives: (1) Support the activities to conduct studies; (2) Produce reports that are current and relevant to the business and technical needs of CIOs across organization, industry and sector lines. 1.4Scope: The contractor shall provide studies and reports relevant to the responsibilities of the DoD CIO. Services include the following: (1) Provide technical and analytical support for CIO Executive Board members to include conferences, meetings, briefings and services on its website; (2) Conduct studies and produce reports that are current and relevant to the business and technical needs of CIOs across organization, industry and sector lines. 1.5Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three option years. 1.6 General Information 1.6.1 Government Remedies: The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items or 52.246-4, Inspection of Services-Fixed Price for contractors failure to perform satisfactory services or failure to correct non-conforming services. 1.6.2 Recognized Holidays: The contractor is not required to perform services on these Holidays: New Years DayLabor Day Martin Luther King Jr.s BirthdayColumbus Day Presidents DayVeterans Day Memorial DayThanksgiving Day Independence DayChristmas Day 1.6.3 Hours of Operation/Place of Performance: Work will be performed at the contractor facility. 1.6.4 Type of Contract: The government anticipates award of a Firm-Fixed-Price (FFP) contract. 1.6.5 Security Requirements: This project is Unclassified. 1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. 1.6.7 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. 1.6.8 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. 1.6.9 Identification of Contractor Employees: N/A. This requirement is for membership services only. PWS PART 2 DEFINITIONS & ACRONYMS PWS Performance Work Statement Contracting Officers Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor CCE Contracting Center of Excellence Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement. Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS. Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement. PWS PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3.1 GENERAL: N/A PWS PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4.1 General: N/A PWS PART 5 SPECIFIC TASKS 5.1 BASIC SERVICES. The contractor shall provide services for the following: 1. Technical and analytical support for CIO Executive Board members to include conferences, meetings, briefings and services on its web site. 2. Studies and reports that are current and relevant to the business and technical needs of CIOs across organization, industry and sector lines via its web site. PWS PART 6 APPLICABLE PUBLICATIONS 6.1 None. TECHNICAL EXHIBIT 1 Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance ObjectivePerformance Standard (Minimum Acceptable Standard) (MAS)Performance Threshold Method of Surveillance Present Final Information Papers; Conference and Meeting Reports via its websitePrinter-friendly web page; or standard Word/PDF formatNo more than one (1) revision after the Coordinating draft. 100% inspection by COTR TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE DeliverableFrequency# of CopiesMedium/FormatSubmit To 1.4 Conference and Meeting Reports5 working days prior to event1Posted on WebsiteDOD CIO 1.4 Information paper on CIO Studies10 working days after study1(May be paper or CD in MS Word) DOD CIO (7)FAR 52.212-1Instructions to OfferorsCommericial Items, applies to this acquisition. (8)FAR 52.212-2EvaluationCommercial Items, applies to this acquisition (9)Basis of Award: The following factors shall be used to evaluate offers: 1.Factor 1: Technical Capabilities The Government will evaluate the offerors ability to provide the resources and comply with the requirements as outlined in the Statement of Work (SOW). 2.Factor 2: Price The Government will evaluate the offerors price to determine that prices are fair and reasonable. Price will be evaluated for completeness and reasonableness using the techniques in FAR 15.404-1(b)(2). The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). No adjectival ratings will be used to evaluate price. Factor 1 will be rated using the following Adjectival Scale: AcceptableYellowA proposal that satisfies all of the Governments requirements with minimal detail to indicate feasibility of the approach and shows a minimal understanding of the problems, with an overall moderate to high degree of risk in meeting the Governments requirements. UnacceptableRedA proposal that contains a major error(s), omission(s) or deficiency(ies) that indicates a lack of understanding of the problems or an approach that cannot be expected to meet requirements or involves a very high risk; and none of these conditions can be corrected without a major rewrite or revision of the proposal. (10) FAR 52.212-3, Offeror Representations and CertificationsCommercial Items (incorporated by reference), applies to this acquisition. Therefore, offerors must submit a completed copy of their representation and certification information with this quotation. (11) FAR 52.212-4, Contract Terms and ConditionsCommercial Items (incorporated by reference), applies to this acquisition. (12) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive OrdersCommercial Items (incorporated by full-text), applies to this acquisition. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (APR 2009) _x__ (18) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755). _x__ (20) 52.222-21, Prohibition of Segregated Facilities (FEB 1999). _x__ (21) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). _x__ (23) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793). _x__ (25) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). _x__ (38) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) (31 U.S.C. 3332). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause (i) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). (ii) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793). (vii) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (Jan 2009). (Not applicable until May 21, 2009.) (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) (13) The Government intends to award a Firm-Fixed-Price (FFP) contract resulting from this combined synopsis/solicitation. (14) Questions are due no later than 13 August 2009, 1:00 PM E.S.T. Contractors must submit questions to Ms. Regina Foston, Contract Specialist, via electronic-mail: FostonR@conus.army.mil. Telephone inquiries will not be accepted. The combined synopsis/solicitation closing date and time are as follows: 17 August 2009; 10:00 AM E.S.T. Quotes shall be submitted to Ms. Regina Foston at FostonR@conus.army.mil.
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