MOD | C | A/E contract for Mechanical System Master Plan

FBO DAILY ISSUE OF JULY 16, 2009 FBO #2789
MODIFICATION

C -- A/E contract for Mechanical System Master Plan

Notice Date: 7/14/2009
Notice Type: Modification/Amendment
NAICS: 541310 — Architectural Services
Contracting Office: Department of Veterans Affairs, Erie VAMC, Department of Veterans Affairs Medical Center, Department of Veterans Affairs;Veterans Affairs Medical Center;Bldg. 9 (03C);135 East 38th Street;Erie PA 16504
ZIP Code: 16504
Solicitation Number: VA-244-09-RP-0248
Response Due: 8/10/2009
Archive Date: 10/9/2009
Point of Contact: Paul Bosak135 East 38th St<br />
E-Mail Address: Please email any questions.
(Paul.Bosak@VA.GOV)
Small Business Set-Aside: N/A
Description: Subject notice is hereby modified to upload scope of work as noted in previous announcement A/E PACKAGE LOCATION: VAMC ERIE, PA PROJECT TITLE: MECHANICAL SYSTEM MASTER PLAN PROJECT NO.: 562-10-101 [X]MASTER PLAN [ ]SCHEMATICS [X]DESIGN DEVELOPMENT [X]CONSTRUCTION DOCUMENTS ______________________________________________________________________________ REQUIREMENTS FOR A/E SERVICES FOR WORKING DESIGN OF MECHANICAL SYSTEM MASTER PLAN PROJECT NO. 562-10-101 AT THE VA MEDICAL CENTER, ERIE, PA CONTENTS I. General Scope of Work II. Time Schedule, Review and Submittal Requirements A.25% Review/First Review B.50% Review/Second Review C.75% Review/Third Review C.100% Review/Fourth Review D.Final Submission III. Material to be furnished to the A/E by the VA I. GENERAL SCOPE OF WORK: The consultant shall provide all architectural and engineering services as defined to develop a mechanical system master plan for the facility. This shall include a complete and detailed investigation of all existing load requirements and HVAC systems and components currently in use within the main hospital and all out buildings as well as the boiler plant, steam distribution system, domestic water system, medical gas, sanitary sewage system, and all associated piping, pumps, valves, expansion joints, anchors and related equipment. This plan shall include a prioritized list of necessary projects to bring the current systems into full alignment with the master plan. Project development will include realistic conceptual designs, scopes of work and cost estimates. Projects shall not exceed $2 million where possible. A.Scope of Work: The main focus of this work will for the A/E to provide a complete HVAC and Steam Distribution Master Plan to replace the out dated HVAC systems for the Erie, PA VAMC campus to include the main building and all outbuildings. The existing HVAC systems are composed of numerous chillers, air handlers, boilers, steam distribution components, induction units, fan coil units, VAV boxes, etc. The Master Plan shall identify heating and cooling requirements and how the existing systems should be replaced, along with mechanical room locations, equipment types, routing, etc. Major components being replaced shall be of a major manufacturer and shall have the maximum efficiency rating available. The Master Plan shall consider using sustainable design concepts such as geothermal heat pumps, solar water heating, and heat recovery systems. The project scope includes but is not limited to: review of all existing systems, realistic conceptual designs of facility wide state-of-the-art HVAC systems, a centralized chiller plant with chilled water loop, refurbish or replacement of boilers, identification of all existing HVAC components that have been abandoned in place and need to be removed, evaluation of radiant heat for all entrances and shelters, evaluation of existing components that may be reused, evaluating new roof top mechanical rooms, evaluate HVAC electrical switchgear and motor control centers, expansion of existing mechanical spaces, establishment of HVAC risers, humidification control, and evaluation of energy management systems and recommendation of best systems for our use. The project scope will also include all engineering and design services to develop a project to insulate: steam piping, hot water and chill water piping, supply ducts and water tanks where insulation is missing or damaged. Consultant will also provide design services for the installation of custom made removable insulation blankets on all steam valves, flanges and regulators. New HVAC systems shall be equipped with modern controls and linked to an energy management system that will allow for complete control, viewing, and recording of the system performance from a central location. In addition, the energy management system shall be accessible from remote locations via a secure internet connection to perform checks and adjustments of the HVAC system from offsite. The control systems shall allow for adequate future expansion and where possible be compatible and able to interface with the current Metasys control system installed by Johnson Controls. In addition, a total evaluation of the existing domestic water distribution, sanitary sewer systems and medical gas shall be completed. Recommendations shall be made concerning replacement of system components and piping. All valves will be identified and evaluated for ease of access, condition and function. System components shall be identified and evaluated for proper operation and need for replacement. As-built drawings shall be evaluated for completeness during the site survey and updated drawings shall be submitted as a deliverable. Replacement of systems identified in master plan shall be separated into individual projects under $2 million and prioritized by necessity and urgency. Projects shall be prioritized according to their criticality and impact on the safe, reliable operation of the medical center with the areas in the worst condition and most critical at the top of the list and a multi-year system replacement schedule shall be included. The Master Plan shall include recommendations of advantages and disadvantages of possible solutions to the existing systems within the funding possibilities. The engineering company shall review existing drawings and conditions and verify existence and placement of all existing building systems and equipment, incorporate existing structural, architectural (as needed), mechanical and electrical equipment into the new planned system(s). Final documents shall include an existing conditions summary; systems analysis; updated as-built drawings based on existing conditions; field data sheets; and lifecycle and energy analyses. The contract will include a Government option to negotiate construction design services, solicitation document preparation and construction period services. The selected firm for this mechanical analysis may or may not be selected for design of the construction project(s), if required. Only firms with in-house mechanical engineering services and experience in the study and design of similar type of projects will be considered. Emphasis will be placed on the estimating capabilities of the applicants. Construction shall be phased to comply with the VAS NRM (Non-Recurring Maintenance) program. B. The following Investigative Work shall be included Within the Scope of this Project: 1.Provide any structural, architectural, electrical, and mechanical investigative work including exterior site work, of both existing and designed systems necessary to insure the accuracy of the design. 2.Prepare any measured drawings of existing systems of facility required to insure the accuracy of the design. C. Other 1.Minimum of 12 site visits based on an 8 hour-man-day per visit. 2.Reproduction costs - The cost of reproducing drawings and specifications and delivery to the VA Contracting Officer. D. Environmental/Occupational Safety and Health (EOSH): 1. All projects and project designs conducted at 135 East 38th Street will contain language that addresses all applicable EOSH requirements, regardless of the project scope or size. 2. Regulatory Compliance EOSH requirements for work performed at the above location can be found in: Volume 29 of the Code of Federal Regulations, Part 1910 Occupational Safety for General Industry Volume 29 of the Code of Federal Regulations, Part 1926 Occupational Safety for The Construction Industry Volume 40 of the Code of Federal Regulations Protection of The Environment Volume 49 of the Code of Federal Regulations, Part 397 Transportation of Hazardous Materials Title 7 of the Delaware Code Conservation Title 16 of the Delaware Code Health and Safety 3. Specifications a. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs. b. A complete list of these specifications can be viewed at the following website: http://www.va.gov/facmgt/standard/spec_idx.asp. Specifications which address EOSH requirements include, but are not limited to, the following: SECTION 01 00 00 General Requirements SECTION 01 57 19 Temporary Environmental Controls SECTION 01 74 19 Construction Waste Management SECTION 02 65 00 Underground Storage Tank Removal SECTION 02 82 11 Traditional Asbestos Abatement SECTION 02 82 13.13 Glovebag Asbestos Abatement SECTION 02 82 13.19 Asbestos Floor Tile and Mastic Abatement SECTION 02 82 13.21 Asbestos Roofing Abatement SECTION 02 82 13.31 Asbestos Transite Abatement SECTION 02 82 13.41 Asbestos Abatement for Total Demolition Project SECTION 02 83 33.13 Lead-Based Paint Removal and Disposal SECTION 13 49 00 Radiation Protection II.TIME SCHEDULE, REVIEW AND SUBMITTAL REQUIREMENTS: The following specifies the documents, etc., required to be submitted by the consultant to the Resident Engineer/Contracting Officer for each scheduled review and the due dates for each submission. Dates indicated must be strictly adhered to: A.25% Review 4 complete sets of 25% submission materials shall be delivered 45 days from notice to proceed. 1.Submittal Letter: A/E shall provide a submittal letter stating that the documents are being submitted for the 25% review. 2.Draft report: with minimum of following sections: a.Introduction description of report segments, intent of study, and narrative of mechanical system master plan b.Campus Description narrative information about all buildings evaluated by this report c.Existing Conditions and Recommendations this section shall be the bulk of the report and shall include a detailed description of each buildings load requirements, mechanical systems, insulation requirements and recommendation for bringing these systems in line with the master plan. Multiple alternatives shall be given for recommendations with descriptions of advantages and disadvantages to each. d.Mechanical Equipment and System Assessment Detailed inventory of all major HVAC equipment listed by building. (Shall include information such as, but not limited to, Equipment Name, Location, Area of Service, Type of equipment, Capacity, Manufacturer, Model Number, Year of Installation, Type of Control, Deficiency, and Proposed solution.) e.Budget Assessment Cost Estimates by building/site broken down by project and year projected over each of the next 5 years and lump sum for years 6-10 and 11-15 for construction. Additionally, each discrete project shall have a detailed cost estimate. Breakdown of all significant items by branch of work. Labor and material totals for each branch of work. f.Major Equipment Layout Plans Detailed drawings shall be included showing all existing mechanical equipment and interior spaces that are serviced by this equipment. 3.This submission will be reviewed at a meeting with the A/E ten (10) working days after the receipt of submission documents. B.50% Review 4 complete sets of 50% review materials are required 30 days from completion of the 25% review meeting. 1.Submittal Letter: A/E shall provide a submittal letter stating that the documents are being submitted for the 50% review. 2.Draft report: with minimum of following sections: a.Introduction description of report segments, intent of study, and narrative of mechanical system master plan b.Campus Description narrative information about all buildings evaluated by this report c.Existing Conditions and Recommendations this section shall be the bulk of the report and shall include a detailed description of each buildings load requirements, mechanical systems, insulation requirements and recommendation for bringing these systems in line with the master plan. Multiple alternatives shall be given for recommendations with descriptions of advantages and disadvantages to each. d.Mechanical Equipment and System Assessment Detailed inventory of all major HVAC equipment listed by building. (Shall include information such as, but not limited to, Equipment Name, Location, Area of Service, Type of equipment, Capacity, Manufacturer, Model Number, Year of Installation, Type of Control, Deficiency, and Proposed solution.) e.Budget Assessment Cost Estimates by building/site broken down by project and year projected over each of the next 5 years and lump sum for years 6-10 and 11-15 for construction. Additionally, each discrete project shall have a detailed cost estimate. Breakdown of all significant items by branch of work. Labor and material totals for each branch of work. f.Major Equipment Layout Plans Detailed drawings shall be included showing all existing mechanical equipment and interior spaces that are serviced by this equipment. 3.This submission will be reviewed at a meeting with the A/E ten (10) working days after the receipt of submission documents. C. 75% Review 4 complete sets of 75% review materials are required 30 days from completion of the 50% review meeting. 4.Submittal Letter: A/E shall provide a submittal letter stating that the documents are being submitted for the 75% review. 5.Draft report: with minimum of following sections: g.Introduction description of report segments, intent of study, and narrative of mechanical system master plan h.Campus Description narrative information about all buildings evaluated by this report i.Existing Conditions and Recommendations this section shall be the bulk of the report and shall include a detailed description of each buildings load requirements, mechanical systems, insulation requirements and recommendation for bringing these systems in line with the master plan. Multiple alternatives shall be given for recommendations with descriptions of advantages and disadvantages to each. j.Mechanical Equipment and System Assessment Detailed inventory of all major HVAC equipment listed by building. (Shall include information such as, but not limited to, Equipment Name, Location, Area of Service, Type of equipment, Capacity, Manufacturer, Model Number, Year of Installation, Type of Control, Deficiency, and Proposed solution.) k.Budget Assessment Cost Estimates by building/site broken down by project and year projected over each of the next 5 years and lump sum for years 6-10 and 11-15 for construction. Additionally, each discrete project shall have a detailed cost estimate. Breakdown of all significant items by branch of work. Labor and material totals for each branch of work. l.Major Equipment Layout Plans Detailed drawings shall be included showing all existing mechanical equipment and interior spaces that are serviced by this equipment. 6.This submission will be reviewed at a meeting with the A/E ten (10) working days after the receipt of submission documents. D.100% Review 4 complete sets of 100% review materials are required 30 days from completion of 75% review meeting. 1.Submittal Letter: A/E shall provide a submittal letter stating that the documents are being submitted for the 100% review. 2.Draft report: with minimum of following sections: a.Introduction description of report segments, intent of study, and narrative of mechanical system master plan b.Campus Description narrative information about all buildings evaluated by this report c.Existing Conditions and Recommendations this section shall be the bulk of the report and shall include a detailed description of each buildings load requirements, mechanical systems, insulation requirements and recommendation for bringing these systems in line with the master plan. Multiple alternatives shall be given for recommendations with descriptions of advantages and disadvantages to each. d.Mechanical Equipment and System Assessment Detailed inventory of all major HVAC equipment listed by building. (Shall include information such as, but not limited to, Equipment Name, Location, Area of Service, Type of equipment, Capacity, Manufacturer, Model Number, Year of Installation, Type of Control, Deficiency, and Proposed solution.) e.Budget Assessment Cost Estimates by building/site broken down by project and year projected over each of the next 5 years and lump sum for years 6-10 and 11-15 for construction. Additionally, each discrete project shall have a detailed cost estimate. Breakdown of all significant items by branch of work. Labor and material totals for each branch of work. f.Major Equipment Layout Plans Detailed drawings shall be included showing all existing mechanical equipment and interior spaces that are serviced by this equipment. 3.This submission will be reviewed at a meeting with the A/E ten (10) working days after the receipt of submission documents. E.Final Submission: - 4 complete sets of submission documents shall be due within 10 days after 100% review meeting. After completion of all the 100% review comments and corrections, the final report shall be prepared and shall include: 1.Submittal Letter: A/E shall provide a submittal letter stating that the documents are being submitted for the 100% review. 2.Final Report: with minimum of following sections: a.Introduction description of report segments, intent of study, and narrative of mechanical system master plan b.Campus Description narrative information about all buildings evaluated by this report c.Existing Conditions and Recommendations this section shall be the bulk of the report and shall include a detailed description of each buildings mechanical system and recommendation for bringing these systems in line with the master plan. Multiple alternatives shall be given for recommendations with descriptions of advantages and disadvantages to each. d.Mechanical Equipment and System Assessment Detailed inventory of all major HVAC equipment listed by building. (Shall include information such as, but not limited to, Equipment Name, Location, Area of Service, Type of equipment, Capacity, Manufacturer, Model Number, Year of Installation, Type of Control, Deficiency, and Proposed solution.) e.Budget Assessment Cost Estimates by building/site broken down by project and year projected over each of the next 5 years and lump sum for years 6-10 and 11-15 for construction. Additionally, each discrete project shall have a detailed cost estimate. Breakdown of all significant items by branch of work. Labor and material totals for each branch of work. f.Major Equipment Layout Plans Detailed drawings shall be included showing all existing mechanical equipment and interior spaces that are serviced by this equipment. III.MATERIALS TO BE FURNISHED TO THE A/E BY THE VA: The following items shall be furnished to the A/E when requested: A.Access to prints of the station utility drawings and building floor plans. The accuracy of these drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the A/E. B.One copy of the legal documents and bidding forms applicable to this project. C.This A/E package. 3.REFERENCES 3.1GENERAL CONTRACT ITEMS A.QUALIFICATIONS AND SCOPE OF SERVICES FOR FIRE PROTECTION ENGINEER (March 1996) B.INSTRUCTIONS FOR PREPARATION OF FEE PROPOSALS FOR ARCHITECT ENGINEER SERVICES (no date) C.WORK FORM FOR A/E FEE PROPOSAL, VA Form 08-6298 (no date) 3.2A/E SUBMISSION INSTRUCTIONS, Program Guide PG 18 15: A.Volume C, MINOR AND NRM CONSTRUCTION PROGRAM (May 2006) 4.DESIGN CRITERIA GENERAL [X]A.Program Guide PG 18 3, DESIGN AND CONSTRUCTION PROCEDURES B.Program Guide PG 18 4, STANDARD DETAILS (*.dwg avail on http://vaww.va.gov/facmgt/standards/details.asp) [X]1.Graphic [X]2.Architectural [X]3.Plumbing [X]4.HVAC [x]5.Steam [x]6.Electrical [X]C.Program Guide PG 18 13, BARRIER FREE DESIGN GUIDE (July 1999) http://vaww.va.gov/facmgt/standard/dguide/barrfree.doc [X]D.UNIFORM FEDERAL ACCESSIBILITY STANDARDS http://www.access-board.gov/gs.htm [X]E.SIGNAGE MANUAL (http://vaww.va.gov/facmgt/standard/signage.asp) [X]FCADD Deliverables Guidelines (April 1993) [X]G.A/E Quality Alerts (8) [X]H.Design Alerts (29) [X]I.Technical Summaries (1) DESIGN MANUALS Note: Design Manuals are incorporated by reference; hard copies are not provided. The contractor may download manuals from the VA website and utilize them throughout the project design as required. (http://vaww.va.gov/facmgt/standard/manuals.asp) ARCHITECTURAL [x]ARCHITECTURAL DESIGN MANUAL FOR NEW HOSPITALS, REPLACEMENT HOSPITALS, AMBULATORY CARE, CLINICAL ADDITIONS, ENERGY CENTERS, AND OUTPATIENT CLINICS (May 2006/M) [x]ARCHITECTURAL DESIGN MANUAL FOR NURSING HOME CARE UNITS AND DOMICILIARY PROJECTS (May 2006/M) [x]ARCHITECTURAL DESIGN MANUAL FOR NURSING HOME (DESIGN/BUILD) PROJECTS (May 2006/M) [x]ARCHITECTURAL DESIGN MANUAL FOR REGIONAL OFFICE PROJECTS (May 2006/M) ASBESTOS ABATEMENT [X]ASBESTOS ABATEMENT DESIGN MANUAL (September 2005/M) ELECTRICAL [X]ELECTRICAL DESIGN MANUAL FOR HOSPITAL PROJECTS (March 2008/M) [x]ELECTRICAL DESIGN MANUAL FOR REGIONAL OFFICE PROJECTS (May 2006/M) EQUIPMENT [x]EQUIPMENT DESIGN MANUAL FOR HOSPITAL PROJECTS (June 2006/M) ESTIMATING [X]MANUAL FOR PREPARATION OF COST ESTIMATES FOR HOSPITAL PROJECTS (June 2007/M) FIRE PROTECTION [X]FIRE PROTECTION DESIGN MANUAL (September 2001/M) HVAC [X]HVAC DESIGN MANUAL FOR DOMICILIARY AND NURSING HOME PROJECTS (June 2006/M) [x]HVAC DESIGN MANUAL FOR NEW HOSPITALS, AMBULATORY CARE, CLINICAL ADDITIONS, ENERGY CENTERS, OUTPATIENT CLINICS, ANIMAL RESEARCH FACILITIES AND LABORATORY BUILDINGS (FEBRUARY 2008/M) [x]HVAC DESIGN MANUAL FOR REGIONAL OFFICE PROJECTS (June 2006/M) PLUMBING [x]PLUMBING DESIGN MANUAL FOR HOSPITAL PROJECTS (AMBULATORY CARE/CLINICAL ADDITION/ENERGY CENTER/OUTPATIENT CLINIC) (June 2006/M) [x]PLUMBING DESIGN MANUAL FOR NURSING HOME PROJECTS (June 2006/M) [x]PLUMBING DESIGN MANUAL FOR REGIONAL OFFICE/ WAREHOUSE PROJECTS (June 2006/M) INTERIOR DESIGN [x]INTERIOR DESIGN MANUAL FOR HOSPITAL PROJECTS CLINIC/DOMICILIARY/NURSING HOME) (May 2006/M) [x]INTERIOR DESIGN MANUAL FOR REGIONAL OFFICE PROJECTS (May 2006/M) SPECIFICATIONS [X]MANUAL FOR PREPARATION AND ISSUANCE OF CONSTRUCTION SOLICITATION AND CONTRACT DOCUMENTS (June 2002/M) [X]SITE DEVELOPMENT A.SITE DEVELOPMENT DESIGN MANUAL (June 2006/M) STEAM GENERATION/DISTRIBUTION [X]A.STEAM GENERATION SYSTEMS DESIGN MANUAL (May 2006/M) [X]B.OUTSIDE STEAM DISTRIBUTION SYSTEMS DESIGN MANUAL (May 2006/M) 5.A/E REVIEW CHECKLISTS [X]A.STRUCTURAL [X]B.ARCHITECTURAL [X]C.ELECTRICAL [X]D.HVAC [X]E. PLUMBING/FIRE PROTECTION/SANITARY [X]G.STEAM DISTRIBUTION 6.ADDITIONAL INFORMATION Complete specifications may be obtained from http://vaww.va.gov/facmgt/standard/spec_idx.asp as needed. END
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(https://www.fbo.gov/spg/VA/ErVAMC562/ErVAMC562/VA-244-09-RP-0248/listing.html)
Place of Performance: Address: Erie Veterans Affairs Medical Center;135 East 38th St;Erie, PA<br />; Zip Code: 16504<br />
Record: SN01875439-W 20090716/090715001143-be919eb813258b89433c0720fdd92f21 (fbodaily.com)
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C -- A/E contract for Mechanical System Master Plan