SOLICITATION NOTICE
R -- USPSC Senior Program Advisor for Iraq - Solicitation - OF612 Forms
- Notice Date
- 7/14/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
- ZIP Code
- 20523
- Solicitation Number
- M-OAA-DCHA-DOFDA-09-1433
- Archive Date
- 8/29/2009
- Point of Contact
- Jaimee E. Braun, Phone: 202-661-9377, Brett D. Burkhart, Phone: 2026619367
- E-Mail Address
-
jbraun@ofda.gov, bburkhart@usaid.gov
(jbraun@ofda.gov, bburkhart@usaid.gov)
- Small Business Set-Aside
- N/A
- Description
- OF612 Continuation Sheet OF612 Form Solicitation for M/OAA/DCHA/DOFDA-09-1433 SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-09-1433 ISSUANCE DATE: July 14, 2009 CLOSING DATE: August 14, 2009, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Senior Program Advisor for Iraq Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as Senior Program Advisor for Iraq under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: •Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. •Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: iraqspa@globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Jaimee Braun or Eleanor Henning Telephone Number: (202) 661-9377 or (202) 661-9334 E-Mail Address: iraqspa@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Sincerely, Lance Butler III Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Senior Program Advisor for Iraq 1. SOLICITATION NO.: M/OAA/DCHA/DOFDA-09-1433 2. ISSUANCE DATE: July 14, 2009 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: August 14, 2009, 5:00 pm EDT 4. POSITION TITLE: Senior Program Advisor for Iraq 5. MARKET VALUE: GS-13 ($70,615 - $ 91,801 - not eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. 6. PERIOD OF PERFORMANCE: Two years, renewable up to five years 7. PLACE OF PERFORMANCE: Baghdad, Iraq 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), Private Voluntary Organizations (PVOs), the United Nations agencies and to partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations and donors for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations with a focus on disaster risk reduction. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA’s Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs) as needed. INTRODUCTION USAID/OFDA, in collaboration with USAID/Iraq, is responsible for providing humanitarian assistance to vulnerable communities, displaced persons, and refugee and internally displaced persons (IDPs) returnees in Iraq. The conflict and its aftermath resulted in a widespread dislocation of citizens and a breakdown of essential services. A range of emergency needs and challenges remain in Iraq, particularly in vulnerable locations across the country which include provision of potable water, sanitation and hygiene, primary health care, livelihoods support, basic infrastructure rehabilitation, shelter and support to returning IDPs and refugees. A critical need prevails to support USAID/Iraq’s effort in capacity building with ministries, specifically in the Ministry of Displacement and Migration, its local government and community programs that may provide assistance to IDPs and returnees. While displacement has affected almost all of Iraq, sectarian tensions from 2006 to 2008 resulted in up to 1.3 million recently displaced people, along with another 1.2 million who were displaced prior to 2006, as well as up to 2 million Iraqis who fled in neighboring countries. The practice of Iraqis providing temporary residence to IDPs has placed even more strain on host communities and their local resources. A major challenge in Iraq’s post-conflict environment is the return and reintegration of IDPs to their areas of origin, or to a safe new resettlement location, and the provision of immediate humanitarian assistance to and reintegration of Iraqi refugees and IDPs, as well ongoing provision of assistance to vulnerable communities across the country. Proposed IDP Assistance Activities: USAID/OFDA, with the support of implementing partners, delivers urgently needed assistance in all provinces of Iraq. Though the current assistance is country wide, OFDA focuses assistance on the most vulnerable IDPs and host communities in specific locations. The main sectors are: Sector 1: Water and Sanitation and Hygiene for IDP and Returnee Affected Communities. OFDA supports activities with an emphasis on provision of potable water and sanitation with a hygiene component and within a community context wherever possible. Sector 2: Health for IDP and Returnee Affected Communities. OFDA funds a variety of health related activities with an emphasis on support to the primary health care system in IDP and returnee affected areas. These activities are complemented by basic health education programs. Sector 3: Economy and Market Systems support for IDP and Returnee Communities OFDA supports livelihood activities that provide immediate assistance to new caseload IDPs and returnees that include cash-for-work programs. Sector 4: Logistics / Relief Commodities for IDPs and Returnees. OFDA provides emergency relief commodities for the vulnerable groups. Sector 5: Protection for Most Vulnerable Persons. OFDA’s activities that enhance the protection of vulnerable groups, particularly women and children that are at high risk, are a high priority. Sector 6: Shelter and Settlements. OFDA will increase its support to activities that contribute to the successful return of IDPs and Refugees to their previous property or towards establishing new long term residences. Sector 7: Humanitarian Coordination and Information Management. Strengthening the Ministry of Migration, especially its branch offices in the provinces, is a high priority, and will be expanded in this year. OBJECTIVE USAID/OFDA seeks the services of a full-time Senior Program Advisor in Iraq to meet its program objectives. The incumbent will provide support to the implementing partners, liaise with senior U.S. Government (USG) and Government of Iraq officials on the programmatic implications of policy decisions, and serve as OFDA’s lead representative on issues related to OFDA’s programming portfolio. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Senior Program Advisor will work independently under guidance of Senior Humanitarian Advisor in Iraq and direct supervision of the Regional Coordinator in Washington, DC. In addition, the incumbent will serve as an effective liaison with a wide array of individuals and institutions. The Senior Program Advisor’s responsibilities will chiefly include, but not be limited to the following: Program Management, Monitoring, and Liaison Working with USAID/Iraq and USAID/OFDA’s Senior Humanitarian Advisor, the Senior Program Advisor will: •Serve in an advisory capacity for ongoing planning exercises for humanitarian response in Iraq; advocate USAID/OFDA positions on best humanitarian practices and provide technical expertise; •Coordinate and maintain close liaison with representatives of the Embassy, relevant ministries, donor governments, international organizations, and non-governmental organizations (NGOs) to ensure efficient and coordinated programs; •Serve as OFDA’s primary liaison with USAID and U.S. Department of State personnel, local government officials, United Nations organizations, indigenous and international NGOs, and other relevant agencies and organizations; •Develop and maintain collaborative relationships with varied stakeholders in order to ensure close coordination in the field, identify the appropriate partners and opportunities, and achieve maximum synergy with other programs; •Coordinate and maintain close liaison with Coalition military forces focused on civil affairs humanitarian activities; •Coordinate closely with other USAID personnel in Iraq in order to ensure a program that is well integrated with OFDA’s and USAID’s overall objectives; •Coordinate closely with the Regional Advisor, Regional Coordinator and Disaster Operations Specialist for Iraq in Washington; •Manage and monitor OFDA funded activities in Iraq; recommend appropriate relief assistance and emergency interventions; •As and when necessary, assist OFDA/Logistics in coordinating the requests, receipt, distribution, tracking, and accounting of relief supplies provided by OFDA for Iraq; •Facilitate and coordinate the site visits of additional OFDA/Washington personnel, as necessary; •Prepare operational plans in collaboration with the USAID Mission and U.S. Embassy and USG personnel, including logistics and property use guidelines, closeout and hand-over, security procedures, contingency and evacuation plans; •Manage and provide day-to-day programmatic, operational, and strategic guidance to OFDA’s implementing partners (contractors and/or grantees) to ensure that activities are contributing to OFDA’s program objectives and are within the partner’s scope; •Ensure that OFDA’s programs and their activities are monitored and evaluated, and that lessons learned from the activities feed into ongoing or future activities. Reporting •Provide oral and written reporting to the USAID Mission and OFDA/Washington on all aspects of the humanitarian situation, including changing conditions, needs, and humanitarian response activities by Civil Affairs, the Iraqi government, and the humanitarian aid community in Iraq; maintain frequent telephone communication with OFDA/Washington; •Provide notes and other briefing materials as requested for various field-based entities; •Be responsible for a bi-weekly programming update, drawing an input from the Senior Humanitarian Advisor and feedback from implementing partners; •Continually collect, verify, analyze, and update information on the general situation status, progress of relief activities, areas of concern, and maps from implementing partners and other sources. Security •OFDA Field Personnel will adhere strictly to Embassy and Mission security guidelines; all travel will be coordinated with the USAID Mission and other relevant parties, and also be cleared with OFDA/Washington. SUPERVISORY RELATIONSHIP: The Senior Program Advisor will report directly to the EMCA Regional Advisor and/or EMCA Regional Coordinator or his/her designee while also working closely with the OFDA Senior Humanitarian Advisor to ensure an equitable distribution of responsibility and non-duplication of activities. SUPERVISORY CONTROLS: Both direct and indirect supervisors will set overall objectives. The incumbent and the supervisors together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. 10. PHYSICAL DEMANDS The work is generally sedentary. However, the incumbent should be prepared for a potentially physically demanding environment, which could include the need to evacuate an area on foot or spend lengthy periods of time in body armor. During site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). OFDA staff serving in Iraq are strongly encouraged to maintain their physical well being. The USAID compound offers several options including a fitness center and pool. Walking and jogging within the compound is also an option. 11. WORK ENVIRONMENT Most work activities take place in an office setting. During visits to counterpart offices and project sites in Baghdad, trips to various governorates, as allowed by security, and/or travel to Amman and Washington, D.C., for consultation and meetings with USG and partners, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.) Bachelor’s degree with significant study in, or pertinent to, the specialized field including, but not limited to, international relations, economics, food policy, Middle East studies, or a related field or country; AND a minimum of seven (7) years of progressively demonstrated experience in emergency relief and/or humanitarian assistance experience or related fields, of which two (2) years must include overseas field experience as demonstrated by short-term deployments or assignments in emergency situations, areas undergoing civil conflict, and/or disaster preparedness programming and management. OR Master’s degree with significant study in, or pertinent to, the specialized field including, but not limited to, international relations, economics, food policy, Middle East studies or a related field or country; AND a minimum of five (5) years of progressively demonstrated experience in emergency relief and/or humanitarian assistance experience or related fields, of which two (2) years must include overseas field experience as demonstrated by short-term deployments or assignments in emergency situations, areas undergoing civil conflict, and/or disaster preparedness programming and management. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) •Applicant is a U.S. Citizen; •Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; •All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements. •Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; •Ability to obtain a SECRET level security clearance as provided by USAID. •Ability to obtain a Department of State medical clearance; •Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1Knowledge of and experience in coordinating relief activities with foreign governments, other authorities and agencies. Specific experience dealing with the Government of Iraq regarding relief activities in Iraq preferred. QRF #2Demonstrated program development and/or management experience in disaster relief, preparedness, mitigation, disaster risk reduction, training, and/or IDP programming; and demonstrated knowledge of U.S. government grant-making processes. QRF #3Demonstrated experience evaluating disaster responses and plans, and developing strategic plans for humanitarian assistance. QRF #4Demonstrated direct on-the-ground field experience in IDP Programming, field assessments and/or humanitarian assistance. QRF #5Excellent oral and written communication skills as demonstrated in preparation of reports, briefings, and other communications. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 – 15 points QRF #2 – 10 points QRF #3 – 10 points QRF #4 – 10 points QRF #5 – 5 points Interview Performance – 30 points Satisfactory Professional Reference Checks – 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1.A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms, internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, at Federal offices, or at www.globalcorps.com). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. 2.A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 315-3803 or (240) 465-0244 Via email: iraqspa@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0. Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.” (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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