MODIFICATION
C -- Interior/Exterior Signage and Wayfinding
- Notice Date
- 7/13/2009
- Notice Type
- Modification/Amendment
- NAICS
- 541310
— Architectural Services
- Contracting Office
- Department of Veterans Affairs, Erie VAMC, Department of Veterans Affairs Medical Center, Department of Veterans Affairs;Veterans Affairs Medical Center;Bldg. 9 (03C);135 East 38th Street;Erie PA 16504
- ZIP Code
- 16504
- Solicitation Number
- VA-244-09-RP-0333
- Response Due
- 8/10/2009
- Archive Date
- 10/9/2009
- Point of Contact
- Stacy SchwalbendorfProcurment Technician<br />
- E-Mail Address
-
Procurment Technician
(stacy.schwalbendorf@va.gov)
- Small Business Set-Aside
- Very Small Business
- Description
- The VA Medical Center Erie, PA intends to award an A/E contract for design of project 562-09-106, Interior/Exterior Signage and Wayfinding. Design is to be completed in accordance with attached scope of work and in full comliance with applicable codes and VA design guidelines. A/E Firm must be capable and experienced with the expectations of the Scope of the Work. Interested and qualified A/E Firms are invited to submit SF330 no later than close of business 8/10/09. SF330 is to be sent to the attention of Stacy Schwalbendorf, Contracting Officer (562/90C), VA Medical Center, 135 E. 38th St., Erie, PA 16504. Estimated construction range: 250,000 - 500,000. Award is set aside for emerging small busineess (see definition below) and is subject to the availability of funds. Inquiries must be in writing via e-mail to stacy.schwalbendorf@va.gov "Emerging small business," as used in this subpart, means a small business concern whose size is no greater than 50 percent of the numerical size standard applicable to the North American Industry Classification System (NAICS) code assigned to a contracting opportunity. "Emerging small business reserve amount," for the designated groups described in 19.1005, means a threshold established by the Office of Federal Procurement Policy of-- (1) $30,000 for construction, refuse systems and related services, non-nuclear ship repair, landscaping and pest control services; and (2) $50,000 for architectural and engineering services. VA Erie Medical Center Erie, PA 16504 A/E SCOPE OF WORK For Interior and Exterior Signage and Wayfinding Project No. 562-9-106 Bid Documents/Final Report Ready by:180 days after NTP Contracting Officer:Stacy Schwalbendorf Contracting Officers Technical Representative (COTR): Sonya Magoon -- Services -- PROVIDE: Professional Architect/Engineer and healthcare planning services to include but not limited to: Site investigation architectural, structural, electrical as applicable Create a master signage/way finding plan for the Erie VA Medical Center and Community Based Outpatient Clinics. This includes interior and exterior signage. The exterior signage will include building identifiers, parking lot identifier, roads, and directional signage. The interior signage will include new life safety signs, new room identification, and directional way-finding sign program Contract drawings and specifications for manufacturing and installation of signage. Project should be developed in such a way to permit procurement in phases (i.e. by floor, department, wing etc. based upon available funds) Provide training to the VA in the maintenance of the sign system specified Meet all of the requirements as outlined in VA Program Guides and Specifications. Provide sample/mock up of design look for signage -- Qualifications for Scope of Work -- The Environmental Graphic Design firm shall have experience in providing design services specifically for the development of interior and exterior signage for health care facilities. The environmental graphic designers activities and experience requirements are: Primary business activity (70%) is in the field of Environmental Graphic Design performing the work of sign programming and design. Project Manager assigned to signage planning, way finding and programming must have extensive experience with programming the room and informational signing for the interior and exterior of large medical centers. Included are the development of a way finding (directional) sign programs, room number and life safety signing, the development of pedestrian and vehicle way-finding sign programs, building and entrance identification and traffic/regulatory signing. Extensive experience refers to having worked on and managed multiple large sized (250+bed) medical centers as well as psychiatric hospitals, nursing homes and outpatient clinics. Ability to provide sign location plans in AutoCAD. Professional member of the Society for Environmental Graphic Design. Thorough familiarity with the VAs Sign & Graphic Design Guide. Knowledge of medical terminology and operational characteristics of hospitals and clinics. Project manager assigned to the project must have experience in developing new room numbering systems for medical centers. Selected firm will be excluded from bidding the sign product and installation. -- Project Scope -- GENERAL: The consultant shall provide planning, design and programming of a complete wayfinding program to include but not be limited to interior and exterior signage for the Erie VA Medical Center as well as the Community Based Outpatient Clinics (CBOCs) that are part of the Erie VA. This shall include a complete and detailed investigation of all existing signage, functional areas and future projects that will impact the wayfinding program. The exterior sign program will identify buildings, parking lots, roads and provide directional way finding. The interior sign program will develop a new room numbering system, provide for new life safety signs, new room identification and a directional way-finding sign program, as well as interactive digital signs and/or digital signage. The resulting package shall be used to bid the purchase of signage by a floor, wing or department within budget limitations. It is not feasible to replace all of the signage in one project. SPECIFICS: During the course of the development of the directional way-finding sign program for the interior, coordination will be conducted with the facility to identify architectural, interior design and communication issues at the facility that can be improved to provide better circulation and communication of services for patients and visitors. In the development of the directional way-finding sign program for the exterior, coordination will be conducted to identify site circulation issues for both vehicles and pedestrians that can be improved to provide better circulation and parking for patients and visitors. Also during the development of the way-finding program, current and future construction projects will be taken into account and incorporated into the final design. The sign program design look will be developed to coordinate with the VA Sign & Graphic Design Guide utilizing a component base sign system. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.va.gov/facmgt/standard and http://www.cfm.va.gov/til/spclRqmts.asp. The interior sign area of work at VAMC Erie is defined as the interior of the medical center complex and 5 community based outpatient clinics (CBOCs). The exterior sign area of work at VAMC Erie is defined as the traffic and parking lot signs and building identification signage. This also includes directional signage. INTERIOR TASKS The Environmental Graphic Design firm will review the existing room numbering system and advise the medical center if it needs to be replaced. If the existing room numbering system is broken, the Environmental Graphic Design firm will develop a new room numbering system for all rooms and all floors of the selected medical center/clinic. This room numbering system is one that is to be directed primarily toward visitors/patients and staff. Proposed options for new room numbering system will be reviewed with facility Engineering and Interior Design. The Environmental Graphic Design firm will design and program an interior room identification sign program. This will involve programming and sign location plans being prepared for all of the room identification signs throughout the selected medical center/ facility. This will include a complete sign message schedule identifying each sign, its message and its type. Sign location plans will be prepared showing the placement/location of the signs. The Environmental Graphic Design firm will design and program a life safety, code and regulatory sign program. This will involve programming and sign location plans being prepared for all of the regulatory, code and life safety signs throughout the selected medical center/facility. This will include a complete sign message schedule identifying each sign, its message and its type. Sign location plans will be prepared showing the placement/location of regulatory, code and life safety signs. The Environmental Graphic Design firm will design and program a directional way finding sign program. This will involve programming and sign location plans being prepared for all of the directional signs throughout the selected medical center/facility. This will include a complete sign message schedule identifying each sign, its message and its type. Sign location plans will be prepared showing the placement/location of directional signs. The Environmental Graphic Design Specialist will develop a report identifying architectural, interior design and communication problems at the facilities that need to be changed and improved to provide better identification, circulation and communication of services for patients and visitors. The Environmental Graphic Design firm will develop the design scheme for the look of the interior sign program. The design will generally define the various types of signs that will be used throughout the project along with issues of image, materials and finishes, type style and layout, and color. Terminology, names and titles, flexibility of the system, form and scale, and legibility will also be considerations in developing the design scheme. The design documents will identify material finishes, trims, sign construction, installation and other design details. The documents will include elevation drawing of each sign type with applicable size and layout dimensions and any necessary side, top and back views. The Environmental Graphic Design firm will prepare complete specifications for the product being specified for the project. The Environmental Graphic Design firm will prepare suitable documentation necessary for the VA to obtain pricing/quotations for the demolition of existing signs and the installation of new signs. The Environmental Graphics Design firm will be required to prepare any of the VAs bidding documentation, excluding VAs standard forms. The Environmental Graphic Design firm will prepare a pre-construction budget for product, demolition and installation. The Environmental Graphic Design firm will provide construction implementation services which include reviewing submittal and shop drawings submissions and perform a pre-installation walk thru with contractor. At completion of installation, the Environmental Graphic Design firm will make a final inspection walk through and prepare a punch list report noting deficiencies and corrections necessary for the contractor to complete the project. The interior signs will be designed with consideration given to the ATBCBs guideline for accessible signage related to the Americans with Disabilities Act. Examples of the types of interior signs that will be included in the scope of work are: Primary room/department identification signs; Patient room signs; Secondary room identification signs; Informational signs; Wall and ceiling mounted directional signs; Entrance lobby signs; Network identification signage; Digital Signs and Interactive Digital Signs; Regulatory, life safety code and restrictive signs. EXTERIOR TASKS The Environmental Graphic Design firm will design and program an exterior Wayfinding/ directional sign program. This will involve programming and sign location plans being prepared showing the placement of the signs and their respective messages. This will include a complete sign message schedule identifying each sign, its message and its type. Sign location plans and photographs will be prepared showing the exact placement/location of the directional signs. The Environmental Graphic Design firm will design and program an exterior building identification sign program. This will involve programming and sign location plans being prepared showing the placement of the signs and their respective messages. This will include a complete sign message schedule identifying each sign, its message and its type. Sign location plans and photographs will be prepared showing the exact placement/location of the building identification signs. The signs on the building may be augmented with freestanding signs as necessary to assist in identifying buildings. The Environmental Graphic Design Specialist will develop a report identifying site circulation issues for both vehicles and pedestrians that can be improved to provide better access, circulation and parking for patients and visitors. The Environmental Graphic Design firm will develop the design scheme for the look of the exterior sign program. The design will generally define the various types of signs that will be used throughout the project along with issues of image, materials, finishes, type style and layout, and color. Terminology, names and titles, flexibility of the system, form and scale, and legibility will also be considerations in developing the design scheme. The design documents will identify material finishes, trims, sign construction, installation and other design details. The documents will include elevation drawing of each sign type with applicable size and layout dimensions and any necessary side, top and back views. The Environmental Graphic Design firm will prepare complete specifications for the product being specified for the project. The Environmental Graphic Design firm will prepare suitable documentation necessary for the VA to obtain pricing/quotations for the demolition of existing signs and the installation of new signs. The design firm will not be required to prepare any of the VAs bidding documentation. The Environmental Graphic Design firm will provide construction implementation services which include reviewing submittal and shop drawings submissions and perform a pre-installation walk thru with contractor. At completion of installation, the Environmental Graphic Design firm will make a final inspection walk through and prepare a punch list report noting deficiencies and corrections necessary for the contractor to complete the project. The Environmental Graphic Design firm will prepare a pre-construction budget for product, demolition and installation. Examples of the types of exterior signs that will be included in the scope of work are: Freestanding, wall or building mounted identification signs; Freestanding, wall or building mounted directional signs; Parking lot identification & parking stall signs; Traffic signs; Site identification signs. Signage planned should take into consideration maintenance, i.e. mowing, plowing, repair of signage. -- Site Investigations -- EXPECTATION: A/E will make site visits as necessary to survey existing conditions. Make site visits as required to determine existing as-built conditions affecting this project. NOTE: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHAs Technical Information Library at address http://www.va.gov/facmgt. AutoCAD background drawings will be provided by the VA upon request, if available. The A/E shall field verify all existing conditions. A/E shall field verify every aspect that relates to the project. Coordinate site visits with the Project Engineer. -- Design Review Schedule -- EXPECTATION: Submit review packages so they are received on the noted day. SUBMISSIONS: Submit review packages so they are received on the noted day (calendar days after NTP) or earlier: Notice to Proceed / Initial PDT Meeting (Phase 1)0 days New Room Numbering Program Submission (Phase 2)30 days PDT Review Meeting (Phase 2)40 days Preliminary Programming and Design Submission (Phase 3)70 days PDT Review Meeting (Phase 3)80 days Final Programming and Design Submission (Phase 4)110 days PDT Review Meeting (Phase 4)120 days Construction Documents Submission (Phase 5)150 days PDT Review Meeting (Phase 5)160 days Final Construction Documents Submission180 days Note: The issue of the NTP will be the first PDT Meeting. A/E will be required to attend and take minutes of each Project Design Team (PDT) Meeting. Minutes will be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting. -- Design Requirements/Submissions -- EXPECTATION: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.va.gov.facmgt/standard/aeinfo/aesubmin.doc. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where they are not required (i.e. Do not address Site Development, Landscaping for interior renovation projects) DELIVER: All design packages directly to the Project Engineer on the established dates to allow the VA to review. A transmittal letter is required to go to the Contracting Officer on the same day as delivery. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C May 2006. The manual is available at the following address: http://vaww.va.gov/facmgt/standard/aeinfo/aesubmin.doc Phase 1 - PLANNING Project begins with an initial meeting with the Environmental Graphic Design firm, the network planner, the medical center/facility project coordinator, and appropriate VAMC staff. Define and refine the scope of the project in greater detail and reviewing the responsibilities of the Environmental Graphic Design firm and facility staff regarding input, design, documentation, coordination, direction and approvals. Establish a project schedule which relates to the projects sequence of events and priorities of importance. Discuss functional relationships regarding design character, implementation phasing, document submissions and purchasing/bidding procedures. Deliverables: Project Schedule 3 hard copies and 1 electronic file (PDF format) Phase 2 - NEW ROOM NUMBER PROGRAMMING The Environmental Graphic Design firm will survey and review the selected medical center/facility buildings. Develop a new room numbering system. Present the room numbering scheme the Facility Director and appropriate staff for their review and comment. Deliverables: Drawings illustrating the proposed room numbering scheme. A conversion table listing new and old room numbers. 3 hard copies and 1 electronic file (PDF format) Phase 3 - PRELIMINARY PROGRAMMING & DESIGN The Environmental Graphic Design firm will revise the new room numbering system based upon comments received from the facility. The Environmental Graphic Design firm will issue the final documentation to the facility project coordinator, when the room numbering revisions are complete, that will consist of floor plans, which list both the new and the old number. This documentation will be incorporated into the new room identification sign program. The Environmental Graphic Design firm will survey and review the project for sign locations, text and placements. With the exterior signs, evaluations will be made regarding sign illumination requirements. For the exterior directional signs, evaluations will involve analyzing public, employee and vehicular circulation and traffic flow patterns around the project site. On the basis of information gathered in these activities and in the Planning Phase, the Environmental Graphic Design firm will develop the schematic design scheme for the look of the sign program. The Environmental Graphic Design firm will identify finishes, trims, types of signs and other design details. This will all be based upon a component based sign system as identified in the VA Sign & Graphic design Guide, created for the Department of Veterans Affairs. Emphasis will be placed on developing a sign program that provides the facility with a progressive professional look, coordinated with the buildings interior design and architecture, re-cycle element of the existing exterior sign program, if possible, and address the facilitys maintenance requirements. For both the interior of the buildings and the exterior signs for the campus, a preliminary sign location plan will be prepared along with a preliminary sign message schedule. The schematic design scheme, preliminary sign location plan and preliminary message schedule will be presented to Facility Management, coordinated by the facility project manager, for their review and comment. The Environmental Graphic Design Specialist will assist the facility in the review of the documents and the assembly of the facilities review comments. Deliverables: Drawings illustrating the proposed look, color, trim, etc. of the interior and exterior sign program Preliminary sign location plan and message schedule. 3 hard copies and 1 electronic file (PDF format) Phase 4 - FINAL PROGRAMMING & DESIGN The Environmental Graphic Design firm will proceed to develop the draft of the sign project documents involving the sign type drawings and specifications after the schematic design of the sign program and the preliminary sign location plan and message schedule has been reviewed and approved by the medical center/ facility. Prepare documents showing preliminary illustrations of all interior and exterior sign types in the sign program. Develop a preliminary draft of the specifications and budget that will define the cost of implementing the program. The Environmental Graphic Design firm will revise the sign location plan and message schedule. These documents will be presented to appropriate facility staff for review and comment. Deliverables: Preliminary version of the sign project manual showing all of the sign types Revised sign location plans and message schedule Preliminary specifications and budget 3 hard copies and 1 electronic file (PDF format) Phase 5 - CONSTRUCTION DOCUMENTS The Environmental Graphic Design firm refines and finalizes the physical design of the signs, based upon client input from design development documents. The facility project coordinator will return the design development sign type drawings, sign location plan and message schedule to the Environmental Graphic Design firm with final comments and final revisions. The Environmental Graphic Design firm will prepare the final sign project manual. The sign project manual will follow the general format of detailed sign type drawings, defining all of the signs in the hierarchy of the sign program, selected sign construction details, sign installation details and specifications. The sign type drawings will include elevation drawings of each sign type with applicable size and layout dimensions and any necessary side, top and back views. It will also contain the interior and exterior sign message schedule, which defines the wording of each sign, referenced to the particular sign type and location. Provide final specifications for both the interior and exterior signs. Provide final sign location plans, in the form of AUTOCAD files, for both the interior and exterior sign locations. Develop a pre-construction budget estimate for implementing the program. Deliverables: Project Manual/Document containing Specifications, Sign Type Elevation, Layout, Detail and Mounting Drawings Sign Message Schedule and Sign Location Drawings Pre-construction budget 3 hard copies and 1 electronic file (PDF format) -- Construction Period Services -- PROVIDE: The Environmental Graphic Design firm will provide advice and direction to the VA in matters related to the contractors and suppliers during the course of the implementation of the project. The Environmental Graphic Design firm will have no direct or indirect affiliation with any of the contractors or suppliers involved with the implementation of the project. Review all design submissions at the medical center with VAMC project coordinator and other appropriate staff. Review the fabricator/sign contractors submittals, shop drawings and samples to insure compliance with the Bid/Project Design Documents. The review could consist of one complete submittal and one revised submittal. The Environmental Graphic Design firm will visit the project site with the facility project coordinator and the sign contractor and perform a pre-installation walk through for both the interior and exterior sign project. At the completion of all fabrication and installation, the Environmental Graphic Design firm will make a final inspection walk through of the project and prepare a report noting deficiencies and corrections necessary for the sign contractor to complete both the interior and the exterior sign projects. At the completion of final inspection corrections, the Environmental Graphic Design firm will make a final inspection walk through of the project and prepare a report noting if there are still any outstanding deficiencies and corrections necessary for the sign contractor to complete both the interior and the exterior sign projects. -- Exclusions -- The fabrication and installation of signs, site electrical and the engineering within signs is by others. Interior signs not included in the scope of work are: illuminated fire safety exit signs, signs related to or on equipment or fixtures, and signs relating to employee operational matters. Exterior signs not included in the scope of work are: parking stall identification, signs related to or on equipment or fixtures and striping and pavement markings. ATTACHMENT A Deliver the following (labeled with Phase 1 Planning Submission) and include this attachment as a checklist with your submission: Phase 1 Planning Submission Requirements 3 copies of the project schedule as described in the Design Requirements / Submissions section of this document. 1 copy of each of the above items in electronic (PDF) format. ATTACHMENT B Deliver the following (labeled with Phase 2 New Room Number Programming Submission) and include this attachment as a checklist with your submission: Phase 2 New Room Number Programming Submission Requirements 3 copies of the drawings illustrating the proposed room numbering scheme as described in the Design Requirements / Submissions section of this document. 3 copies of the a conversion table listing new and old room numbers as described in the Design Requirements / Submissions section of this document. 1 copy of each of the above items in electronic (PDF) format. ATTACHMENT C Deliver the following (labeled with Phase 3 Preliminary Programming and Design Submission) and include this attachment as a checklist with your submission: Phase 3 Preliminary Programming and Design Submission Requirements 3 copies of the drawings illustrating the proposed look, color, trim, etc. of the interior and exterior sign program as described in the Design Requirements / Submissions section of this document. 3 copies of the preliminary sign location plan and message schedule s described in the Design Requirements / Submissions section of this document. 1 copy of each of the above items in electronic (PDF) format. ATTACHMENT D Deliver the following (labeled with Phase 4 Final Programming and Design Submission) and include this attachment as a checklist with your submission: Phase 4 Final Programming and Design Submission Requirements 3 copies of the preliminary version of the sign project manual showing all of the sign types as described in the Design Requirements / Submissions section of this document. 3 copies of the revised sign location plans and message schedule as described in the Design Requirements / Submissions section of this document. 3 copies of the preliminary specifications and budget as described in the Design Requirements / Submissions section of this document. 1 copy of each of the above items in electronic (PDF) format.
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