SOLICITATION NOTICE
99 -- Hotel Accommodations, Conference Space and Hotel Services
- Notice Date
- 6/29/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Administrative Office of the U. S. Courts, U.S. District Court, Middle Scranton PA, United States District Court, Scranton PA, 235 North Washington Avenue, Scranton, Pennsylvania, 18501
- ZIP Code
- 18501
- Solicitation Number
- 09-1
- Archive Date
- 7/31/2009
- Point of Contact
- Mary E. D'Andrea, Phone: 5702075680, Cathy Dolinish, Phone: 570-207-5683
- E-Mail Address
-
mary_dandrea@pamd.uscourts.gov, caty_Dolinish@pamd.uscourts.gov
(mary_dandrea@pamd.uscourts.gov, caty_Dolinish@pamd.uscourts.gov)
- Small Business Set-Aside
- N/A
- Description
- Hotel Accommodations, Conference Space, and Hotel Services This is a request for quotation from the United States District Court for the Middle District of Pennsylvania for Hotel Accommodations, Conference Space, and Hotel Services for an Employee Training Conference in Hawley, Pennsylvania. This announcement/solicitation is solicited unrestricted and constitutes the only bid document that will be issued. The Period of Performance for this requirement is September 19-22, 2009. Proposals are due by July 10,2009 at 10:00 am. [Note: Main Employee Conference is 9/20/09-9/21/09. Pre- and Post- conference optional training/meetings on 9/19/09 and 9/22/09]. This is not a solicitation for Event/Conference Planning services and proposals shall only be accepted from hotel facilities and not third party sources. The hotel must accommodate approximately 180 - 210 individual sleeping rooms for September 20, 2009, and must provide all requirements specified for conference needs in Parts A, B, and C below. Note: All sleeping rooms must be located on one commercial property. The facility must provide lodging and subsistence not to exceed the Government per diem rates of $70 lodging plus $39 subsistence/M&IE for overnight stays and not to exceed $39 subsistence/M&IE for day rates. All food (dinner, lunch, breakfast, meeting breaks/snacks, etc.,) and gratuity shall be included (federal tax exempt). Meeting space and A/V requirements are billed separately. A separate solicitation document will not be issued. A response to requirements listed below shall be submitted on letterhead and must address all requirements listed in a separate technical proposal. Descriptive literature shall also be provided to include sleeping rooms, meeting room space, diagrams and square footage, and menus. The hotel facility is to be located in Hawley, Pennsylvania and must accommodate attendees with the following needs: Part A: Hotel Lodging 09/19/09 (5-50) sleeping rooms (Optional Pre-Conference Meeting/Training) 09/20/09 (180-210) sleeping rooms (Conference Participants) 09/21/09 (1-3) sleeping rooms. (Optional Conference Committee Meeting - Billing) All rooms must be individual/private sleeping rooms with toilet facilities. Early check-in on 09/19/09 and 09/20/09 requested. Late check-out on 9/21/09 and 9/22/09 requested. Part B: Meeting Space/AV (Court may supply some automation or A/V equipment) (1) Small meeting/storage room (8-10 persons) plus storage for conference materials. Room must be available at 3:00pm on 9/19/09 through conclusion of conference at approximately 3:00pm on 9/21/09. (2) General Session Room: room large enough to accommodate 210 pp classroom style, panel table on riser with standing lectern, microphone, sound system and seating for four (4), able to accommodate 1-2 large projection screens, data projector and internet access. (Available 9/20 & 9/21) (3) Dining/Ballroom: room large enough to accommodate 210 pp rounds with 8- 10 per table, for group dinner on 9/20/09. (4) Large meeting room and outdoor patio/yard area for cocktail hour, hors d=oeuvres, group lunch and team building events. (5) Breakout rooms: 9/19/09 - (1) Optional - Conference Room with A/V accommodates up to 60 9/21/09 - (6) Conference Rooms. Anticipate lectern, microphone, LCD projector/pkg, internet access. Rooms may be needed from 8:00am through conclusion of conference at approximately 3:30pm. (6) Stadium/Theater Room: for large group of 210 persons for presentations on either 9/20/09 or 09/21/09. (7) Easel stands, flip charts and markers, pens and tablets 09/19/09-09/21/09 (8) Registration area on 9/20/09 - 9/21/09 with skirted tables and 4 chairs Part C: Meals and Refreshments (approx 180 -210 guests) (Please provide menus and prices.) (1) Afternoon light refreshment meeting breaks: 1- 9/19/09 (if optional training session is conducted), 1- 9/20/09, 1- 9/21/09 (2) Hors d=oeuvres before dinner on 9/20/09 (3) Full dinner (served) 9/20/09 (4) Evening snack break 9/20/09 (5) Breakfast on 9/21/09 (8:00 - 9:00 am) (6) Morning refreshment breaks (2) 9/21/09 (7) Lunch Buffet 9/21/09 Note: For those lodging on 9/19-9/20 or 9/21-9/22, dinner, lunch and breakfast should be included for each 24-hr. period package rate. Meals can be offered at the facility=s designated time/location. Submit all price, descriptive literature, technical proposals, and hotel contract to: Clerk=s Office, U.S. District Court, PO Box 1148, Scranton, PA 18501 ATTN: Contracting Officer (570) 207-5680 FAX (570) 207-5689, Email: mary_dandrea@pamd.uscourts.gov for distribution to contracting officer personnel. Closing date for receipt of proposals is Friday, July 10, 2009 @ 10:00 AM.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/AOUSC/USMPA/USDCSPA/09-1/listing.html)
- Place of Performance
- Address: Hawley, Pennsylvania, United States
- Record
- SN01859954-W 20090701/090630000406-5c052c4c8fa1ccebc8178ecb19b2eac1 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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