SOLICITATION NOTICE
X -- RECOVERY ACT: Prevailing Wage Conference - Spreadsheet
- Notice Date
- 6/19/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Labor, Office of the Assistant Secretary for Administration and Management, Procurement Services Center, S-4306 200 Constitution Avenue, NW, Washington, District of Columbia, 20210-0001, United States
- ZIP Code
- 20210-0001
- Solicitation Number
- DOL099RQ20725
- Archive Date
- 7/9/2009
- Point of Contact
- Michael R Lamb,
- E-Mail Address
-
lamb.michael@dol.gov
(lamb.michael@dol.gov)
- Small Business Set-Aside
- N/A
- Description
- Prevailing Wage Conference Spreadsheet COMBINED SYNOPSIS/SOLICITATION (I) Recovery Act -----This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (II) This solicitation document is issued as a request for proposal (RFQ). Submit written quotes on RFQ DOL099RQ20725. (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-33. IV) There is no set aside for this procurement. The associated NAICS code is 721110. The small business size standard is $7M. (V) This combined solicitation/synopsis is for purchase of the following commercial services: 0001. Support services for the Department of Labor (DOL)/Wage Hour Division 2009 Prevailing Wage Conferences. The period of performance will be from the July 13, 2009 through July 24, 2009. (VI) Description of requirements is as follows: STATEMENT OF WORK Site selection may be determined after receipt of propals to verify requirement standards WORK TO BE PERFORMED Prevailing Wage Training and Conference Sleeping rooms and meeting space with light refreshments. See Deliverable Schedule below for details LOCATION OF WORK Washington, D.C. area with easy access (1-2 blocks) to the METRO DELIVERABLE SCHEDULE SLEEPING ROOM NEEDS: Sleeping Rooms will be paid by individual travelers. Fifty (50) rooms 7/13/09 to 7/24/09 are confirmed. Reservations for remaining sleeping rooms will be made by individual travelers by an agreed upon date, after which the hotel may release the sleeping rooms. The 50 guaranteed sleeping rooms are for USDOL federal employees. The remaining travelers during the second week will be from a combination of federal, public, and private sector. Federal government rate is requested for all Federal government travelers. MONDAY, JULY 13, 200950 ROOMS TUESDAY, JULY 14, 200950 ROOMS WEDNESDAY, JULY 15, 200950 ROOMS THURSDAY, JULY 16, 200950 ROOMS FRIDAY, JULY 17, 200950 ROOMS SATURDAY, JULY 18, 200950 ROOMS SUNDAY, JULY 19, 2009150-200 ROOMS MONDAY, JULY 20, 2009150-200 ROOMS TUESDAY, JULY 21, 2009150-200 ROOMS WEDNESDAY, JULY 22, 2009150-200 ROOMS THURSDAY, JULY 23, 2009150-200 ROOMS FRIDAY, JULY 24, 2009CHECK OUT MEETING ROOM and AUDIO-VISUAL REQUIREMENTS: Will need access to the meeting rooms on Monday, July 13, 2009,(date of arrival) for set up and late Friday, July 24, 2009, (date of departure) for pack up. Meeting rooms should be held on a 24 hour hold. We prefer not to move out of the meeting rooms on the weekend (July 18-19, 2009); will require Sunday afternoon, 7/19/09, access for set-up. We also need consistent meeting rooms for the duration. MONDAY, JULY 13, 2009 5:30PM-6:30PMRegistration/Welcome Reception/Opening Meeting TUESDAY, JULY 14, 2009 8:00AM-5:00PM (2) Break Out Rooms (24 hour hold) 25 People (P) each 25P Rounds of 5(P) Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Rear Table for materials Flip Charts-----1 at front or room and 1 at each table Smalll table for laptop/projector WEDNESDAY, JULY 15, 2009 & THURSDAY, JULY 16, 2009 8:00AM-5:00PM(2) Break Out Round 25P each 24 HOUR HOLD 25P Rounds of 5P Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Rear Table for materials Flip Charts-----1 at front room and 1 at each table Small table for laptop/projector FRIDAY, JULY 17, 2009 8:00AM-NoonGeneral Session Room 50P Classroom Style 2P per 6 ft. table Or 50P Rounds of 5P 1 Head table for 4P Podium with microphone Overhead screen LCD projector Extension code, power strip Flip chart at front of room Small table for laptop/projector The conference during week of July 20, 2009 will have two duplicate back-to-back two and one-half day sessions the week of July 20, 2009. First session will be Monday, July 20, through noon Wednesday, July 22, and the second session will be noon, Wednesday, July 22, through Friday, July 24, 3009. The meetings will start at 8:00am each day and end at 5:00 pm. MONDAY, JULY 20, 2009 8:00AM – 10:30 AMGeneral Session Room 24 hour hold –this room may be partitioned to accommodate some of the breakout needs 250P Theatre style Or 250P Rounds of 5P 1 Head table for 4P Podium with microphone Lavaliere wireless microphone Overhead screen-12 x12 or larger LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Small table for laptop/projector American Flag 10:45AM-5:00PM(6) Break Out Rooms 24 HOUR HOLD 50P each50P-Rounds of 5P Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Rear Table for materials Small table for laptop/projector TUESDAY, JULY 21, 2009 8:00AM- 5:00 PM(6) Break Out Rooms 24 HOUR HOLD 45P each40P-Rounds of 5P Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Rear Table for materials Small table for laptop/projector WEDNESDAY, JULY 22, 2009 8:00AM-11:00 AM(6) Break Out Rooms 24 HOUR HOLD 45P each40P-Rounds of 5P Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Rear Table for materials Small table for laptop/projector 11:00 AM-2:30 PMGeneral Session Room 24 hour hold –this room may be partitioned to accommodate some of the breakout needs 250P Theatre style OR 250P Rounds of 5P 1 Head table for 4P Podium with microphone Lavaliere wireless microphone Overhead screen-12 x12 or larger LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Small table for laptop/projector American Flag 2:45 PM- 5:00 PM(6) Break Out Rooms 24 HOUR HOLD 50P each50P-Rounds of 5P Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Rear Table for materials Small table for laptop/projector THURSDAY, JULY 23, 2009 8:00AM- 5:00 PM(6) Break Out Rooms 24 HOUR HOLD 45P each40P-Rounds of 5P Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Rear Table for materials Small table for laptop/projector FRIDAY, JULY 24,2009 8:00AM-3:45 PM(6) Break Out Rooms 24 HOUR HOLD 45P each40P-Rounds of 5P Head Table for 2P Podium with microphone Overhead screen LCD projector Extension code, power strip Internet connectivity-wireless OK Flip chart at front of room Rear Table for materials Small table for laptop/projector 4:00 PM – 5:00 PMGeneral Session Room 250P Theatre style Or 250P Rounds of 5P 1 Head table for 4P Podium with microphone Lavaliere wireless microphone Overhead screen-12 x12 or larger LCD projector Extension code, power strip Flip chart at front of room Small table for laptop/projector American Flag REFRESHMENTS: Light refreshments at morning and afternoon breaks each day. Light refreshments would be coffee, tea, water, pastries/bagels and possibly fruit in the morning and water, sodas, coffee, tea, and cookies (or something similar) in the afternoon. 7/14-7/17/09 refreshments for 50P 7/20-7/23/09 refreshments for 200-250 depending upon final number of attendees. USDOL will only pay for actual number of attendees. Participants will be pre-registering, so number will be known in advance of the conference. APPLICABLE PERFORMANCE STANDARDS METHOD OF PAYMENT: Charges for meeting space, audio visual, and/or refreshments will be paid by Government Purchase Order, tax exempt. Sleeping rooms will be paid by individual travelers. Maximum room rate shall not exceed Government per diem rate for government travelers. REQUESTS: 1. Hotel within walking distance to restaurants, activities and METRO. 2. Seeking a hotel or hotels that can offer ample, complimentary meeting space or best proposal. Meeting space should be held on a 24 hour hold. 3. Client is seeking complimentary Audio Visual equipment. Client may bring in their own LCD projector and flip chart pads., but would prefer not to. 4. This is a government client and will not be able to sign a contract with an attrition clause or cancellation clause in the contract. However, these meetings are being held pursuant to the American Recovery and Relief Act (stimulus package) and will not be cancelled. 5. Client is seeking a hotel that can provide comfortable accommodations and will strong consider those hotels that can offer complimentary breaks and/or meeting space and welcome reception for 50. 6. Prefers a hotel that can offer complimentary internet in the guest rooms. 7. Client prefers a hotel that can offer (1) one complimentary hospitality suite set up with a couple of microwaves and refrigerators for the duration of this group. 8. Use of the General Session room for some of the break out space, is permissible, f needed. 9. May substitute two smaller screens for the overhead screen-12 x12 or larger in the 250P General Session if technology is provided by the hotel to project to two screens simultaneously 10. Fifty (50) sleeping rooms for USDOL travelers for 7/13/09 to 7/24/09 are confirmed. 11. Client is seeking cleanliness of sleeping rooms and common use areas. Reservations for remaining sleeping rooms will be made by individual travelers by an agreed upon date, after which the hotel may release the sleeping rooms. The 50 guaranteed sleeping rooms are for federal employees. The remaining travelers during the second week will be from a combination of federal, public, and private sector. Participation at the conference during week of 7/20/09 is projected to be 250 for each of the two sessions, but it is up to the participants when they arrive, how long they stay, and were they make hotel accommodations. SPECIAL REQUIREMENTS Amount of light refreshments required will be determined by number of participants, not to exceed 250. Please provide quote and proposed contract detailing costs for each item and specifying which items will be provided complimentary. A spread sheet is attached to assist in the proposal. Dates are firm. (VI) The offeror must submit a completed copy of the provision at FAR 52.213-3, Offeror Representations and Certifications - Commerical Items (Nov 2007) (VII) FAR 52.252-2 Clauses Incorporated by reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far/ The following FAR provisions and clauses are applicable to this requirement: FAR 52.214-4, Contract Terms and Conditions-Commerical items (March 2009) with addendum; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--commerical Items (June 2009) with Alternate II (May 2009); 52.204-11, American Recovery and Reinvestment Act - Reporting Requirement (March 2009); 52.203-15, Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (March 2009); 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995), FAR 52.233-3, Protest After Award (Aug 1996); FAR 52.233-2 Service Protest (Sep 2006); FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004); FAR 52.204-7, Central Contractor Registration (Jul 2006), Note: CCR can be obtained by accessing the Internet at http://www.ccr.gov or by calling 1-888-227-2423; FAR 52.219-8, FAR 52.222-3, Convict Labor (June 2003); FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Aug 2007); FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999); FAR 52.222-26, Equal Opportunity (Mar 2007); FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006); FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998); FAR 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004); FAR 52.222-50, Combating Trafficking in Persons (Aug 2007); FAR 52225-13, Restrictions on Certain Foreign Purchases (Feb 2006); FAR 52.222-41, Service Contract Act of 1965 (Nov 2007); FAR 52.222-42, FAR 52.232-33-Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003); 52.212-1, Instructions to Offerors—Commercial Items (June 2008). (VIII) The Government intends to award a firm-fixed-price order resulting from this combined synopsis/solicitation for Hotel/Motel accomodations with sleeping room blocks for attendess to make their reservation; meeting space, and audio visual equipment rental and set-up. This is not a solicitation for Event Planning Services or 3rd Party Event Planning Services. DOL will not consider a quote submitted by an offeror that is not a Hotel/Motel. An offer which requirest the Government to execute a separate agreement with a third party shall be deemed technically unacceptable. (IX) Offers Quotes shall include the loading rate (must be within the Government Per Diem Rate or lower) and the Offer shall complete the attached Prevailing Wage Conference Spreadsheet. (X) Quotes are required to be received in the contracting office no later than 3:00 PM EST on June 24, 2009. All quotes must be emailed or fax to the attention of, Michael Lamb @ Email: lamb.michael@dol.gov or Fax: 202-693-4579.
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