SOLICITATION NOTICE
C -- Notice of Procurement for Design Services for Repairs to HVAC System, Bldg 250, Camp Zama, Japan
- Notice Date
- 6/14/2009
- Notice Type
- Presolicitation
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of the Army, U.S. Army Corps of Engineers, U.S. Army Engineer District, Japan, US Army Engineer District - Japan, Attn: CEPOJ - CT Unit 45010, APO, AP 96338-5010
- ZIP Code
- 96338-5010
- Solicitation Number
- W912HV-09-R-0022
- Response Due
- 7/15/2009
- Archive Date
- 9/13/2009
- Point of Contact
- Michael Pearson, 046-407-8832<br />
- E-Mail Address
-
US Army Engineer District - Japan
(michael.d.pearson@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- ONLY FIRMS AUTHORIZED TO PERFORM WITHIN JAPAN THE TYPE OF WORK SPECIFIED HEREIN WILL BE CONSIDERED UNDER THIS NOTICE OF PROCUREMENT (NOP). SPECIFICALLY, A PROSPECTIVE OFFEROR MUST BE DULY AUTHORIZED TO OPERATE AND CONDUCT BUSINESS IN JAPAN AND MUST FULLY COMPLY WITH ALL LAWS, DECREES, LABOR STANDARDS, AND REGULATIONS OF JAPAN DURING THE PERFORMANCE OF THE RESULTING CONTRACT. IN ADDITION, PRIOR TO AWARD OF THE CONTRACT, OFFERORS MUST BE REGISTERED WITH THE GOVERNMENT OF JAPAN TO CONDUCT BUSINESS IN JAPAN AND POSSESS NECESSARY DOCUMENTATION TO PERFORM WORK REQUIRED UNDER THIS NOP. PURSUANT TO DFARS 236.602-70, AWARD TO LOCAL SOURCES MAY NOT EXCEED $500,000. LOCAL SOURCES ARE SOURCES (E.G., CORPORATIONS OR PARTNERSHIPS) THAT ARE PHYSICALLY LOCATED IN JAPAN AND AUTHORIZED (I.E., LICENSED AND REGISTERED) TO PERFORM IN JAPAN, THE TYPE OF WORK SPECIFIED IN THIS NOP. AWARD IN EXCESS OF $500,000 SHALL BE AWARDED TO UNITED STATES FIRMS OR JOINT VENTURES OF UNITED STATES AND HOST NATION FIRMS. NA POC is Mr. Rodney Chong Phone: 046-407-3774, Email: rodney.chong@us.army.mil, or Ms. Junko Yamamoto Phone: 046-407-8828 Email: junko.yamamoto@usace.army.mil, Department of the Army, U.S. Army Engineer District, Japan ATTN: Architect-Engineer Contracts Section (CEPOJ-EC-ET) Room 213, Building 250, Camp Zama APO AP 96338-5010. 1. CONTRACT INFORMATION. One (1) firm fixed-price contract for Architect-Engineer (A-E) services will be awarded. The A-E services required will be for the preparation of design documents for the repair of mechanical systems for facilities. The intent of the design package is to develop and define requirements, life safety criteria, regulations, policies, functional features, operations needs, quality standards, and critical equipment data/criteria for a contractor to repair a mechanical system. The anticipated start of the contract will be July 2009. Funds are not presently available for the project. Contract will not be issued until appropriated funds are made available from which payment can be made. 2. PROJECT INFORMATION. This contract requires A-E services for the development and preparation of design documents to include plans, specifications and cost estimate of the work required to repair a Heating, Ventilation, and Air Conditioning Systems (HVAC) for B250, Camp Zama, Japan. The project includes work to repair or replace air handlers, compressors, controls, duct work, and miscellaneous repairs to mechanical/electrical rooms. PROJECT IS LOCATED AT CAMP ZAMA, JAPAN. SITE VISITS AS WELL AS MEETINGS IN JAPAN ARE REQUIRED. Design criteria will normally be based on U.S. and DOD requirements; however, design deliverables must address local construction methods and materials that meet the intent of U.S. criteria in order to facilitate the use of local methods and materials. 3. SELECTION CRITERIA. The Selection criteria are listed below in descending order of importance. Criteria a through d are primary selection criteria and e is secondary criteria utilized as a tie-breaker among technically equal firms when required: a. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: 1) Knowledge and experience in preparing U.S. funded design drawings, specifications, and cost estimates for the repair, maintenance, and construction of facilities and systems on U.S. military installations located in Japan. Include experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials (sustainable design) as appropriate. (Note: Provide a minimum of 2 but not more than 10 completed projects. Use a separate Section F for each project and clearly identify each project as being U.S. funded. Identify your companys role as prime or subcontractor for each completed project.) 2) Knowledge and experience in applying mechanical engineering standards for HVAC systems for Buildings and other facilities including assessments, analyses, and designs with compliance to USG standard criteria. 3) Knowledge and experience with Japanese design and construction practices, procedures, standards, criteria, and codes as it pertains to mechanical systems especially HVAC. 4) Conducting and facilitating design charrettes to identify functional issues, to achieve consensus on project requirements, develop facility and site layouts, and develop schematic preliminary designs. (Note: Provide a minimum of 2 but not more than 5 sample charrette reports. Identify specific project information in Section H and provide sample charrette reports on a separate DVD.) 5) The firms design quality management plan to include: management approach, coordination of disciplines and subs/consultants, quality control procedures (including project-specific quality control plans, detailed checks, independent technical reviews), and prior working experiences of the prime firm and any significant subs/consultants. 6) Knowledge and experience in the Host Nation (HN) funded construction program, Facilities Improvement Program (FIP) or relocation projects, specifically, preparation of design packages for HN projects. (Note: Provide a minimum of 2 but not more than 5 completed projects. Use a separate Section F for each project and clearly identify each project as being HN funded. Do not include preparation of construction drawings done under a contract with the Japan Government, i.e., Defense Forces Administration Bureau. Clearly identify your companys role as prime or subcontractor for each project.) b. QUALIFIED PROFESSIONAL PERSONNEL: 1) Qualified professional personnel in the following disciplines: Project Manager (architect or engineer), Architecture, Electrical Engineering, Fire Protection Engineering, Mechanical Engineering, and Structural Engineering. The lead architect or engineer in each discipline must be registered in the appropriate professional field. The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm. 2) Qualified personnel for other disciplines: Cost Engineering and Facilitator. The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm. (Note: Resumes of key personnel shall be indicated in the SF330, Section E - RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT. Provide a minimum of 1 but not more than 2 individuals per discipline identified hereinbefore. Use a separate Section E for each individual. Clearly indicate key personnels qualifications in block 17 of each section E entry. Do not generalize professional certifications, provide specific information.) c. PAST PERFORMANCE ON DOD AND OTHER CONTRACTS WITH RESPECT TO COST CONTROL, QUALITY OF WORK, AND COMPLIANCE WITH PERFORMANCE SCHEDULES, AS DETERMINED FROM ACASS AND OTHER SOURCES: (Note: Past Performance Questionnaires (PPQ) can be used to provide or supplement a firms past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard form by submitting a request to the NA POC via email.) d. CAPACITY TO ACCOMPLISH THE WORK: 1) Ability to meet the schedule of the overall project and/or phases 2) Ability to accomplish multiple projects simultaneously. Provide examples of completing multiple projects simultaneously. e. GEOGRAPHIC PROXIMITY: Location of the firm in the general geographical area of Japan. 4. SUBMISSION REQUIREMENTS. Architect-Engineer firms that meet the requirements described in this announcement are invited to submit one copy of a current Standard Form 330 (SF330), Architect-Engineer Qualifications. Note that Part I of the SF330 presents a firms qualifications for the specific contract. Part II of the SF330 presents the general qualifications of the prime and each sub/consultant that is identified in column 9 of the SF330 Part I. Interested firms shall submit a separate Part II for each firm that will be part of the team proposed for the specific contract. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team. To show compliance with the requirement to be authorized to perform within Japan, interested firms, including each and all partners of a joint venture, must submit documentation demonstrating registration, authorization, and capacity to perform in Japan, for example, an official copy (shuin, or copy with appropriate governments official red stamp/seal) of the toh kibo toh hon (corporate registration from the appropriate Japanese Government office). The purpose of business description on the toh kibo toh hon should include Engineering/Construction Consulting, and/or design, and/or other pertinent related services. Firms shall address each of the following items in Section H of SF330: above paragraph items 3a. and 3b. All documents related to an A-E firm's submission must be received no later than 2:00 PM, 15 July 2009 at the office specified in this NOP. Late proposal rules in FAR 15.208 will be followed for any submissions received after the date and time specified in the announcement. SUBMISSIONS VIA FACSIMILE, ELECTRONIC MESSAGE, OR OTHER ELECTRONIC MEANS WILL NOT BE ACCEPTED. Submissions shall be on paper media and in sealed envelopes or packages addressed to the office specified in this NOP and marked with the NOP number and name and address of the firm. Firms using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the statement: This package must reach the office of the Contracting Division, Contracts Branch, Japan Engineer District, Camp Zama, Japan not later than 2:00 P.M. (Japan Standard Time), on 15 July 2009. It is in the firms interest to follow up by contacting the POC to inquire about receipt of their submissions, to consider the use of door-to-door commercial carriers or Japanese postal system (kaki-tome mail), and to not wait for the last minute to transmit submissions in the event that the original submission is lost and a second submission is necessary. It is also in the firms interest to follow up with references used in the submission of past performance information and ensure that they send or fax completed questionnaires to the U.S. Army Corps of Engineers, Japan District Point of Contact indicated on the questionnaire by the due date and time specified in this NOP. Submissions may be hand-carried to the below address, however, use of the Japanese postal system or commercial carriers is encouraged. Submittals should be addressed to: U.S. Army Corps of Engineers, Japan District ATTN: Contracting Division, Contracts Branch (CEPOJ-CT-C) Building 250, Camp Zama Zama-shi, Kanagawa-ken, Japan 228-8920 Submissions shall not exceed 25 pages. Only numbered pages will be recognized and evaluated. Use fonts no smaller than 10-pitch. Do not repeat information from Sections A-G of the SF330 in Section H. For submissions that exceed 25 pages, only the first 25 pages may be considered for evaluation. Solicitation packages are not provided. This is not a request for proposal.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/COE/DACA79/W912HV-09-R-0022/listing.html)
- Place of Performance
- Address: US Army Engineer District - Japan Attn: CEPOJ - CT Unit 45010, APO AP<br />
- Zip Code: 96338-5010<br />
- Zip Code: 96338-5010<br />
- Record
- SN01844517-W 20090616/090614233030-88bcaebf30590405acb6dfd420cba432 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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