SOLICITATION NOTICE
V -- Hotel rooms, Meals and Conference space 29-31 May, 2009 Williamsburg, VA
- Notice Date
- 5/4/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, Army Contracting Agency, South Region, ACA, Fort Bragg, ACA, Fort Bragg, Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets, Fort Bragg, NC 28310-5000
- ZIP Code
- 28310-5000
- Solicitation Number
- W9124709T0311
- Response Due
- 5/8/2009 11:59:00 PM
- Archive Date
- 7/7/2009
- Point of Contact
- David, 910-396-5111<br />
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation number is W9124709T0311, and is issued as a Request for Quotation (RFQ). The Mission Installation Contracting Center Fort Bragg, NC is seeking quotes for a Firm Fixed Price contract in support of rooms, meals, and conference space in Williamsburg, VA. This RFQ incorporates provisions and clauses as those in effect through Federal Acquisition Circular Number 2005-24, effective February 28, 2008. This solicitation is unrestricted, the North American Industry Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels. Period of Performance is for 29-31 May, 2009. This requirement is for Fifty (50) double occupancy rooms for up to one hundred (100) adults and fifty children for two (2) overnight stays on May 29 and 30, 2009. Check-in time is required between 3:00 p.m. and 11:00 p.m. on May 29, 2009. Check-out time is required on May 31, 2009 no later than noon. SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT ROOMS 200 EA / Breakfasts shall be served for up to 150 participants (100 adults, 50 children priced separately) on Saturday, 30 May and Sunday 31 May from 7:00AM 8:30AM. Suggested Breakfast for adults shall consist of the following: Saturday, 30 May: Breakfast Buffet: A variety of breakfast breads and pastries with butter and preserves, fresh bagels and cream cheese, chilled fruit sections, assorted cold cereals, fluffy scrambled eggs, crisp bacon, breakfast potatoes, a variety of chilled fruit juices, and milk. Sunday, 31May. A variety of breakfast breads and pastries with butter and preserves, fresh bagels and cream cheese, chilled fruit sections, assorted cold cereals, fluffy scrambled eggs, crisp bacon, breakfast potatoes, a variety of chilled fruit juices, and milk. Variations Authorized but final meal approval is required prior to Award. SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT BREAKFAST 200/100 EA / Lunch shall be served for up to 150 participants (100 adults, 50 children priced separately) on Saturday, 30 and Sunday 31, May from 12:00AM- 1:00PM. Suggested lunch shall consist of the following: Main course choices of Beef, Chicken, Pork and fish, Sides of Potatoes, Rice or other comparable starches, Several vegetable choices of Seasonal vegetable medley or other vegetables, Assorted desserts to include cakes, pies and tortes, will include a variety of drinks to include freshly brewed regular & Decaffeinated Coffee with assorted hot and cold tea, juices and soft drinks. Variations authorized but final meal approval is required prior to Award. SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT LUNCH 200/100 EA / Dinner shall be served for up to 150 participants (100 Adults, 50 children priced separately) Friday 29 May from 6:00PM- 7:00PM. Suggested Dinner shall consist of the following Plated or Buffet items: Variety of choices of Main courses: Steak, Chicken, Fish, Pork, Pasta, with an assortment of side starches like potatoes, rice, macaroni and cheese, pasta. Several Vegetable choices will be offered to include seasonal medleys and other vegetables. Desserts should include Pastry, Pie, Cake and Ice cream. The meal should include dinner rolls, bread, salads and drinks. The drinks should consist of fresh brewed coffee, Tea, hot and cold, soft drinks, milk and juices. Variations Authorized but final meal approval is required prior to Award. SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT DINNER 100/50 EA / Refreshments shall be available for up to 100 Adults and on Friday 29 May, 3:00PM, Sat 30 May and Sun 31 May, 10:00A.M. Refreshments shall consist of Coffee, Decaf Coffee, Hot Tea, Iced Tea, Assorted Soft Drinks and Ice Water. Dry snacks such as snack cakes, bagels/cream cheese, cookies and fruit are also requested. Service fees shall be included in the price. Variations Authorized but final meal approval is required prior to Award. Refreshments shall be available for up to 50 Children on Friday May 29 May, Sat 30 May and Sun 31 May Time 10:00 A.M. Refreshments shall consist of, assorted drinks milk, juices and Ice Water. Dry snacks such as snack cakes, vegetables, fruit and cookies. Variations Authorized but final meal approval is required prior to Award. SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT SNACKS 300/150 EA / Meeting Space and Audio Visual Rental: Meeting Space is required as follows: 29 May 2 Conference Rooms scheduled from 3:00 PM 6:00 P.M. One room must have capacity of 150. 30 May 3 Conference Rooms -0900-1200 Rooms must have capacity for 60, 40 and 50 Children and accompanying supervising adults..31 May 0900-1200 Rooms must have capacity for 60, 40 and 50 Children along with supervising adults. Audio Visual: 2 Adult Conference Rooms with Podium (with hand held wireless microphone wired to house sound system and capable of projection to entire conference room) Microphone Large projection screen (min 12x 15) Table to set Proxima and laptop with access to power outlets Permission for Army to bring its own and all necessary Computers, with hook ups. Child Care room: TV with DVD All audio visual equipment rentals are required during all conference hours. All Service fees shall be included in the price. The rooms must be in the same area of the hotel. All prices will include services fees. The following provisions and clauses apply to this solicitation: FAR 52.212-1, Instructions to Offertory-Commercial Items; FAR 52.237-1, Site Visit; FAR 52.252-1, Solicitation Provisions Incorporated by Reference (website provided http://farsite.hill.af.mil); FAR 52.212-2, Evaluation-Commercial Items. (a) The Government will evaluate offers in response to this request and award a purchase order/contract to the responsible offer or whose offer conforming to this request, will be most advantageous to the Government considering price and other factors (e.g., delivery, and/or quality). Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b). A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors are to include a completed copy of FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. FAR 52.000-4005, Invoices (See paragraph (a) below); FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Or Executive Orders-Commercial Items; 52.204-7, Central Contractor Registration Alternate A, FAR 52.252-2, Clauses Incorporated by Reference (website provided http://farsite.hill.af.mil); DFARS 252.204-7004, Central Contractor Registration Alternate A; DFARS 252.212-7001, Contract Terms and conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; DFARS 252.225-7002, Qualifying Country Sources. (a) FAR 52.000-4005, Invoices. The Contractor shall submit invoices through Wide Area Workflow (WAWF) with a copy and associated supporting documentation. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Centralized Customer Service number (800-756-4571) (select option 2) or faxed to (866-392-7091). Electronic Submission and Processing of Payment Requests. Electronic invoicing is mandatory in accordance with DFARS 252-232-7003, Electronic Submission of Payment Request. The Contractor shall submit invoices via WAWF and the COR will accept services performed via WAWF. For questions regarding WAWF, visit the website at https://wawf.eb.mil or contact the Customer Support section at (866) 618-5988. Applicable clauses under FAR 52.212-5: 52.222-3, Convict Labor; 52.222-21, Prohibition of segregated facilities; 52.222-26, Equal Opportunity; 52.222-50, Combating Trafficking in Persons; 52.232-36, Payment by Third Party; Applicable clauses under DFARS 252.212-7001: 252.232.7003, Electronic Submission of Payment Requests. Quote submission shall be forwarded by Friday, May 8, 2009, 3:00 p.m. local standard time using either facsimile at (910) 396-7872, e-mail at david.o.christ@conus.army.mil, or mail to Regional Contracting Center-Fort Bragg, Bldg. 2-1105 Macomb Street, Fort Bragg, NC 28310-5000. NET TOTAL AMOUNT:$________________________
- Web Link
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- Place of Performance
- Address: Mission and Installation Contracting Center - Fort Bragg ATTN: CCMI-RCB, Building 2-1105C, Macomb Street Fort Bragg NC<br />
- Zip Code: 28310-5000<br />
- Zip Code: 28310-5000<br />
- Record
- SN01808260-W 20090506/090504220459-010af6e5bf725ab39d3a362e962647c8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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