SOLICITATION NOTICE
65 -- Vertex Gamma Camera Maintenance
- Notice Date
- 2/13/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 325412
— Pharmaceutical Preparation Manufacturing
- Contracting Office
- Department of the Army, U.S. Army Medical Command, Great Plains Regional Contracting Ofc, Great Plains Regional Contracting Ofc, ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive, Fort Sam Houston, TX 78234-6200
- ZIP Code
- 78234-6200
- Solicitation Number
- W58CFB9015N921
- Response Due
- 2/24/2009
- Archive Date
- 4/25/2009
- Point of Contact
- Raul J Garcia, 210-221-5187<br />
- Small Business Set-Aside
- N/A
- Description
- This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Purchase Request Number: W58CFB9015N921 is issued as a request for quotation (RFQ). This purchase request document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This acquisition is being conducted as a commercial item acquisition in accordance with FAR Part 12. This requirement is unrestricted and all responsible sources may submit a quotation, which will be considered under NAICS code 811219 and the small business size standard is $7.0M. The requirements in this solicitation are: This is a Base plus four option year contract CLINS 0001 non-personal service Vertex Gamma Camera Maintenance service agreement Contractor shall provide on-call preventive and regular maintenance, calibration, and upgrading on a per-call basis for Vertex gamma camera equipment, Period of Performance: 1 March 2009 through 30 September 2009. Task orders will be issued for General Leonard Wood Army Community Hospital, - IAW statement of work attached: CLINS 0002 Contractor Manpower reporting requirement in accordance with attached Statement of work. This requirement applies to the base period and all exercised options, however, payment will only be made ONE time only after completion of the first report even if two reports are required. CLIN 1000 Option year 1- non-personal service Vertex Gamma Camera Maintenance service agreement Contractor shall provide on-call preventive and regular maintenance, calibration, and upgrading on a per-call basis for gamma camera equipment, Period of Performance: 1 October 2009 through 30 September 2010. Task orders will be issued for General Leonard Wood Army Community Hospital, - IAW statement of work attached CLINS 1002 Contractor Manpower reporting requirement in accordance with attached Statement of work. This requirement applies to the base period and all exercised options, however, payment will only be made ONE time only after completion of the first report even if two reports are required. CLIN 2000 Option year 2 - non-personal service Vertex Gamma Camera Maintenance service agreement Contractor shall provide on-call preventive and regular maintenance, calibration, and upgrading on a per-call basis for gamma camera equipment, Period of Performance: 1 October 2010 through 30 September 2011. Task orders will be issued for General Leonard Wood Army Community Hospital, - IAW statement of work attached CLINS 2002 Contractor Manpower reporting requirement in accordance with attached Statement of work. This requirement applies to the base period and all exercised options, however, payment will only be made ONE time only after completion of the first report even if two reports are required. CLIN 3000 Option Year 3- non-personal service Vertex Gamma Camera Maintenance service agreement Contractor shall provide on-call preventive and regular maintenance, calibration, and upgrading on a per-call basis for gamma camera equipment, Period of Performance: 1 October 2011 through 30 September 2012. Task orders will be issued for General Leonard Wood Army Community Hospital, - IAW statement of work attached CLINS 3002 Contractor Manpower reporting requirement in accordance with attached Statement of work. This requirement applies to the base period and all exercised options, however, payment will only be made ONE time only after completion of the first report even if two reports are required. CLIN 4000 Option year 4 - non-personal service Vertex Gamma Camera Maintenance service agreement Contractor shall provide on-call preventive and regular maintenance, calibration, and upgrading on a per-call basis for gamma camera equipment, Period of Performance: 1 October 2012 through 30 September 2013. Task orders will be issued for General Leonard Wood Army Community Hospital, - IAW statement of work attached CLINS 4002 Contractor Manpower reporting requirement in accordance with attached Statement of work. This requirement applies to the base period and all exercised options, however, payment will only be made ONE time only after completion of the first report even if two reports are required. VERTEX MAINTENANCE DESCRIPTION/SPECIFICATIONS STATEMENT OF WORK 1. SCOPE OF WORK: Contractor shall provide all labor, supplies, tools, material, transportation, parts, and equipment to perform Preventive Maintenance (PM), Calibration/Verification/ Certification (CVC), to maintain the Philips Vertex Gamma Camera. This includes unlimited telephonic assistance and unlimited on-site maintenance repairs. The equipment is located in the Medical Maintenance Department, General Leonard Wood Army Community Hospital (GLWACH), 126 Missouri Avenue, Fort Leonard Wood, Missouri, 65473. 1.1. POINT OF CONTACT: At the start of the contract, the Contractor shall have a contract representative and alternate responsible for scheduling and coordination of service calls. The name and phone number of the designated individual and alternate shall be provided to the Chief, Medical Maintenance Branch at (573) 596-0482. 1.1.2. All scheduled services shall go through the Medical Maintenance Branch. 1.1.3. Only a representative of the Medical Maintenance Branch will make all requests for repairs. 1.2. QUALITY CONTROL: The Contractor shall establish and maintain a Quality Control Plan to ensure that the quality of service and material provided is in accordance with the terms and conditions of the contract. 1.3. PERSONNEL: Individuals who have demonstrated knowledge and competence in the repair of equipment identified shall perform on this Contract. 1.3.1. The Contractor shall ensure repair technicians have attended training on the specific model of contract equipment or have 3 years of maintenance experience. 1.3.2. While on duty, contractor employees shall maintain a neat, well-groomed appearance. 2. DEFINITIONS: 2.1. CALIBRATION/VERIFICATION/CERTIFICATION (CVC): Systematic procedure as defined by the OEMs specifications for defined operation. Insures equipment operates within all OEMs parameters for maximum performance and patient quality of care. 2.2. GLWACH: General Leonard Wood Army Community Hospital. 2.3. LEGAL PUBLIC HOLIDAYS: New Years Day, January 1 Martin Luther King's Birthday, 3rd Monday in January Washington's Birthday, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4 Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran's Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 2.4. OEM: Original Equipment Manufacturer. 2.5. PREVENTIVE MAINTENANCE PM: Maintaining equipment in accordance with the EOMs standards and providing systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. 2.6. QUALITY CONTROL: Contractors actions to control and ensure contract compliance. 3. GOVERNMENT FURNISHED PROPERTY AND SERVICES: 3.1.The Government will provide expendables such as reagents, sample cups, pipette tips, wooden sticks, printer paper, and any other consumables routinely used during the course of normal machine operation and use. 3.2.On a Government authorized, case-by-case basis, the Contractor may use the Government medical equipment maintenance shop in order to expedite repairs. 4. SPECIFIC TASKS TO BE PERFORMED: 4.1. Services, labor, parts and materials. The Contractor shall provide services, labor, parts, and materiel necessary to cause subject equipment to be in proper working condition in accordance with the OEM's specifications at the completion of each service call. 4.2. Preventive Maintenance and Calibration. Preventive Maintenance (PM) and Calibration shall be in accordance with the OEMs checklist. The Contractor shall schedule the PM and Calibration at 6 month intervals February and August and coordinate the scheduled date with Medical Maintenance Department at 57 596-0482 and notify the NCOIC or Shop Foreman of Medical Maintenance Branch at 573 596-0482. 4.2.1. The Contractor shall perform PM in accordance with the OEMs checklist. 4.2.2. Upon completion of calibration, the Contractor shall affix a DD Form 2163 (Medical Equipment Calibration/Verification/ Certification) to the control panel of the equipment in plain view. If the form is already present, it will be annotated with the new date and initialed. Forms to be provided by Medical Maintenance as needed. 4.3. Work shall be performed at GLWACH. Equipment shall not be removed from site unless approved by the Government. 4.3.1. The Contractor shall complete repairs within the time frames indicated. 4.3.2. Only equipment requiring a major disassembly or major overhaul shall be removed from the customers site. 4.3.3. The Contractor shall not remove equipment without proper documentation. Proper documentation will be a Temporary Hand Receipt DA Form 3161 prepared in accordance with DA Pamphlet 710-2-1. The DA Form 3161 will include the following statement: The Contractor, NAME OF COMPANY, has been authorized to remove the item as described on this form for repair and return. The DA Form 3161 will be the Contractor's authorization to remove the item from GLWACH to his facility for repair and return. 4.4. Modifications and upgrades. The Contractor shall perform OEM specified modifications and software upgrades with the consent of and without charge to the Government. Resultant Contractor must have direct contact with the OEM to accomplish field modifications to equipment in accordance with the time schedule set forth by the OEM. All modifications and upgrades will be documented in the government owned operator and service literature. 4.5. Service calls. The GLWACH Medical Maintenance Branch will first evaluate any equipment malfunction and facilitate repairs screening process. If a service call is necessary, the Contractor shall provide unlimited service calls. Only the Medical Maintenance Branch will determine if the required repair service is emergency or routine. 4.5.1. The Contractor shall perform routine repair service between 8:00 AM and 4:15 PM Monday through Friday, excluding Legal Public Holidays. Contractor response time shall be within 48 clock hours after telephonic notification excluding weekends and Legal Public Holidays. 4.5.2. Repair completion time for a routine repair service shall not be more than 96 clock hours after telephonic notification excluding weekends and Legal Public Holidays. 4.5.3 If repair completion time exceeds the aforementioned time limit, the Government will deduct an amount equivalent to 1% of the periodic payment for services under this contract for each 24-hour period day the equipment is not fully functional. 4.6. Badges. Contractor's representative shall report to Medical Maintenance, 126 Missouri Avenue, room no. 034, General Leonard Wood Army Community Hospital, telephone no. 573 596-0482, prior to commencing services during normal operating hours 7:30 AM to 4:30 PM. Also contractor will get a security badge from Logistics Division room 050 and sign the badge out at arrival and sign the badge in upon departure. During other than normal operating hours, contractor's representative shall report to the Administrative Officer of the Day AOD, 126 Missouri Avenue, General Leonard Wood Army Community Hospital, across from the Emergency Room. The service representative will obtain a badge before reporting to service area. 4.7. Service reports. Upon completion of services, a written service report shall be provided to the medical equipment maintenance manager, or the government medical equipment repairer assigned to the service call. 4.7.1. The service report shall indicate the Contract Number, service performed e.g., PM and/or repair, provide detailed information regarding the cause of equipment malfunction, corrective action taken, to include the time required to complete the work. The service report shall also include the estimated price of labor hourly labor rate; a list of parts replaced with price for each part, the unit Site ID and ECN number, and the name of the technician performing the service. 4.7.2. On weekends and after normal duty hours, service tickets shall be given to the Government AOD/SDNCO, at the Emergency Room reception desk. Faxed reports are acceptable with the concurrence of the Government. 4.7.3. In the event that all information is not available to contractor's representative when services are performed, the initial service report shall include all information available. Contractor shall provide the balance of the required information in writing to the Chief, Medical Equipment Branch, not later than 10 days after services are completed. The remaining information should be mailed to: Commander, USA Medical Department Activity, ATTN: MCXP-LO-MM, Service Reports, 126 Missouri Avenue, Ft. Leonard Wood, MO 65473-8952 or Faxed to 573-596-1786, ATTN: Medical Maintenance Branch. This address is not to be used for any purpose other than as stated in the paragraph and C.5.8.2. 4.7.4. Contractor shall provide a copy of the invoice to the Chief, Medical Maintenance Branch, for verification of services performed. This is in addition to the requirements of block 13 of the DD Form 1155, Order for Supplies or Services. The copy of the invoice can be mailed to Commander, USA Medical Department Activity, ATTN: MCXP-LO-MM, 126 Missouri Avenue, Ft. Leonard Wood, MO 65473-8952 or Faxed to 573-596-1786, ATTN: Service Report. 4.8. The Contractor shall be responsible for all items of Government equipment throughout the period they are under his control. The Contractor shall be responsible for any contractor-caused damage to Government-owned property and shall replace or repair at the contractors expense. The Contracting Officer will approve replacements or repairs. 4.9. The Contractor shall ensure all areas where equipment is serviced on-site are left in a clean, neat, safe, and orderly condition. To prevent safety hazards, no equipment shall be left pulled out or apart at the end of the workday. All equipment under repair shall be secured at all times. 4.10. If the Contractor determines that the item being serviced is uneconomically repairable, the Chief, Medical Maintenance Branch shall be notified. The Chief, Medical Maintenance Branch, GLWACH will determine economic reparability in accordance with US Army Directives. 5. APPLICABLE DIRECTIVES/DOCUMENTS: 5.1. Documents applicable to this PWS are listed below. Army publications will be available at the start of the contract. Supplements or amendments will be incorporated by a Contract modification issued by the Contracting Officer. 5.2. ARMY REGULATIONS: AR 40-61 Medical Logistics Policies and Procedures AR 190-13 The Army Physical Security Program AR 190-51 Security of Army Property at Unit and Installation Level 5.3. ARMY PAMPHLET: DA Pam 710-2-1 Using Unit Supply System Manual Procedures 5.4. FORMS: DD Form 1150 Request for Issue or Turn-In DD From 2163 Medical Equipment Calibration/Verification DD Form 2164 X-Ray Verification/Certification Worksheet DD Form 2579 Report of Assembly of a Diagnostic X-Ray System 5.5. OTHER REGULATORY DOCUMENTS: 21 CFR Code of Federal Regulations, Title 21, Food and Drugs, Part 0800 to 1299 Includes Regulations for the Administration and Enforcement of the Radiation Control for Health and Safety Act of 1968 M Unnumbered Standards for the Joint Commission on Accreditation of Healthcare Organizations For General Leonard Wood Army Community Hospital, Fort Leonard Wood, MO. Vendors shall comply with FAR Clauses (and other clauses throughout this solicitation) can be viewed by accessing website http://farsite.hill.af.mil/ FAR provision 52.217-5 Evaluation of Options and 52.212-1 [Instructions to Offerors Commercial] applies to this acquisition to include the following addenda: All offerors are cautioned that if selected for award, they must be registered with the Central Contractor Registration (CCR) program. The CCR can be accessed via the internet at www.ccr.gov/. Confirmation of CCR registration will be validated prior to awarding a contract. Clause 52.212-3 with their offer. The provision can be downloaded by accessing the website listed in this solicitation. FAR clause 52.212-4 [Contract Terms and Conditions Commercial Items] applies to this acquisition to include the following addenda: Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 Electronic Submission of Payment Requests. FAR Clause 52.212-5 [Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items]; 52.212-28 Post Award Small Business Program Rerepresentation (june 2007) (15 U.S.C. 632 (a)(2); 52.217-9 Option to extend the Term of the Contract; 52.222-3 [Convict Labor]; 52.222-19 [Child Labor Cooperation with Authorities and Remedies]; 52.222-21 [Prohibition of Segregated Facilities] 52.222-26 [Equal Opportunity]; 52.222-35 [Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans]; 52.222-36 [Affirmative Action for Workers with Disabilities]; 52.232-37 Employment Reports on Special Disavled Veterans, Veterans of the Vietnam Era and other Eligible Veterans (DEC 2001) (38 U.S.C. 4212). 52.232-18 Subject to Availability of Funds; 52.232-33 [Payment by Electronic Funds Transfer Central Contractor Registration] Wide Area Work Flow (WAWF)-RA is the preferred method to electronically process vendor request for payment. This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. Contractor selecting to use shall register to use WAWF-RA at https://wawf.eb.mil The closing date and time of this solicitation is 23 February, 11:00 A.M/CST. Price quotes shall be submitted on company letterhead and signed by a company representative. Email quotes to Raul.Garcia@amedd.army.mil. Paper copies of this solicitation will not be issued and telephone requests or FAX requests for the solicitation will not be accepted. Point of contact for this solicitation: Raul Garcia, phone (210) 221-5187; e-mail raul.garcia@amedd.army.mil
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- Place of Performance
- Address: Great Plains Regional Contracting Ofc ATTN: MCAA GP L31 9V, 3851 Roger Brooke Drive Fort Sam Houston TX<br />
- Zip Code: 78234-6200<br />
- Zip Code: 78234-6200<br />
- Record
- SN01750944-W 20090215/090213221011-725f6faacb0ccb33ae229e5b917f20d8 (fbodaily.com)
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