Loren Data's SAM Daily™

FBO DAILY ISSUE OF FEBRUARY 13, 2009 FBO #2636
DOCUMENT

V -- Customs and Border Protection Profesional Development Conference - Statement of Work

Notice Date

2/11/2009
 

Notice Type

Statement of Work
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Homeland Security, Customs and Border Protection, Procurement Directorate - DC, 1300 Pennsylvania Avenue, N.W., Room 1310 NP, Washington, District of Columbia, 20229, United States
 

ZIP Code

20229
 

Solicitation Number

HSBP1009Q0721
 

Archive Date

3/6/2009
 

Point of Contact

Richard M, Kirby,, Phone: 2023442593
 

E-Mail Address

richard.m.kirby@cbp.dhs.gov
 

Small Business Set-Aside

N/A
 

Description

The Department of Homeland Security, Customs and Border Protection (CBP), has a requirement for a hotel and conference facility in the Washington DC Metropolitan Area for a four-day symposium during the week of May 18, 2009. This symposium will include a total of 300 attendees. The hotel and conference facility shall provide a block of single/double occupancy rooms at or below the government rate limitation for lodging. The hotel conference shall provide a conference room with seating for 300 and two classroom style breakout rooms for up to 150. Audio visual technology shall be available in all rooms with on demand technical support. The hotel and conference facility shall provide quality catering services sufficiently flexible to meet a variety of needs at a cost that is within the government limitations for per diem. CBP expects the hotel and conference facility to provide a primary point of contact (POC) who will be responsible for supporting the hotel accommodations/check-in, front desk service, conference and break-out rooms, meal arrangement/catering, event technology equipment and ground transportation. Additional details are provided in the attached Solicitation\Statement of Work. This symposium is required for May 18 – May 22, 2009. The arrival and check-in date of all attendees/hotel guests is Monday, May 18, 2009. The departure and checkout date of all attendees/hotel guests is Friday, May 22, 2009. This acquisition is being solicited on an unrestricted basis; the North American Industry Classification System is 721110 with a size standard of $6 Million. The Point of Contact for this requirement is, Richard Kirby @202-344-2593, Email richard.m.kirby@cbp.dhs.gov. Place of Performance: Conference must be held in the Washington DC. metro area and be within a short walking distance (not more than three blocks or approx 440 yards) of a Metro station. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; responses are being requested and a written solicitation will not be issued. Solicitation number HSBP1009Q0721 is being issued as a Request for Quotations (RFQ). This is a RFQ in accordance with FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-30 (19 JAN 2009) and the Department of Homeland Security Acquisition Regulations (HSAR). It is the vendor’s responsibility to be familiar with the applicable clauses and provisions. This RFQ will be issued exclusively through this Government Point of Entry (Fedbizopps.gov). All future information about this acquisition including amendments to this procurement requirement will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. Required Services are described in the attached Statement of Work (SOW). Clauses and provisions may be accessed via the Internet, http://farsite.hill.af.mil or http://arnetfar.gov, or by contacting the Contracting Officer. The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order. FAR 52.212-1, Instruction to Offerors Commercial Items (Sep 2005) and FAR 52.212-2, Evaluation-Commercial Items both apply to this acquisition. Vendors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification Commercial Items (March 2005) as part of their quotation or provide a reference to their Representations and Certifications on Online Representations and Certifications Application (http://orca.bpn.Qov) (ORCA). The government will award a purchase order resulting from this RFQ to the responsible vendor whose proposal, conforming to the solicitation, is most advantageous to the Government. The vendor must be registered in the Central Contractor Registration (CCR) (http://www.ccr.gov) database and must provide DUNS number and TIN with quotation. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Sep 2005) is incorporated into this RFQ. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes on Executive Order-Commercial Items (Feb 2006) is applicable. The following FAR clauses under paragraph (b) are applicable: 52.222-21, Prohibition of Segregated Facilities; 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation with Authorities and Remedies; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.225-13, Restriction on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.204-7, Central Contractor Registration; 52.247-64 The schedule for this procurement is as follows: Solicitation posted…………………………February 11, 2009 Questions Due……………………………..February 13, 2009 NLT noon Answers Returned…………………………February 17, 2009 NLT noon Proposals Due……………………………..February 19, 2009 NLT noon All times are Washington D.C. local time. Questions and Proposals shall be submitted to Richard Kirby by e-mail at richard.m.kirby@cbp.dhs.gov. Quotations must meet all instructions set forth in this combined synopsis/solicitation and are due on February 19, 2006 NLT noon. Reference the RFQ number HSBP1009Q0721 on your submission The Government will award a purchase order resulting from this RFQ to the responsible vendor whose quotation conforming to the RFQ will be most advantageous to the Government, price and other factors considered. Responses will be evaluated on the basis of best value. Evaluation Factors are Technical Acceptability (required accommodations, services etc.) Past Performance and Price. Technical Acceptability is more important than Past Performance. Both Technical Acceptability and Past Performance are more important than Price. Technical Acceptability is the most important criteria. Submissions in response to this RFQ shall be comprised of four (4) parts. (I) The technical submission shall not be more than seven (7) pages. (II) The Past performance submission shall be separate from the technical proposal. The Past performance submission shall not be more than two pages and shall include at least three (3) references of previous similar engagements held over the past three (3) years inclusive of the names, email addresses and phone #'s of Points of Contact. (III) The Cost/Price Submission shall not be more than two (2) pages. The offerors shall breakdown their pricing into the three main components of this procurement as follows: DescriptionUnit Price/DayUnits/DaysExtended Total Front Desk and Guest Support Conference/Break Out Rooms Audio-Visual Support Meals and Break Service TOTAL (IV) The Representations and Certifications shall be separate from the Technical Submission, Resumes, Past Performance Submission and Cost/Price Submission. GSA Schedule Quotations and Quotations against other Government Wide Acquisition Contract Vehicles are encouraged. Facsimile Quotations will not be acceptable. Email all quotes. Offeror’s are encouraged to submit unique, innovative solutions in accordance with their commercial business practices as per the following business objectives: 1. To implement and use an innovative and creative technical approach and business solution to managing a hotel and conference facility for the Symposium that meets the requirements set forth herein in accordance with the offeror’s standard commercial practices. 2. To propose a pricing structure to accomplish the requirements set forth in this Statement of Work. 3. To encourage offeror’s to propose business solutions using performance based contracting techniques with incentives and disincentives designed to reward superior performance (e.g. customer satisfaction, timely submission of deliverables) and poor performance (e.g. loss of dollars) based on commercial quality standards. 4. To accomplish the requirements set forth in this Statement of Work. 5. To provide comprehensive program reporting on issues such as securing the hotel and conference facility etc. 6. To propose a contract type in accordance with the offeror’s standard commercial practices. The Government contemplates the award of a firm fixed price order.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=aed24c543eafd1f3f7db3dac66adc888&tab=core&_cview=1)
 

Document(s)

Statement of Work
 

File Name: SOW for CBP Conference (CBP-OIOC SOW-May 2009.doc)

Link: https://www.fbo.gov//utils/view?id=7ebabd3f4b1c4ba309efa4dbce3b8ac4

Bytes: 54.00 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Supplier Location, United States
 

Record

SN01749088-W 20090213/090211221105-aed24c543eafd1f3f7db3dac66adc888 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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