SOURCES SOUGHT
B -- VISN 4 Pharmacy RCRA Waste Audit Project Resource Conservation and Recovery Act Impact
- Notice Date
- 2/11/2009
- Notice Type
- Sources Sought
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- Department of Veterans Affairs;Contracting Office (90C-H);VA Pittsburgh Healthcare System;7180 Highland Drive;Pittsburgh PA 15206
- ZIP Code
- 15206
- Solicitation Number
- VA-244-09-RQ-0051
- Response Due
- 3/6/2009
- Archive Date
- 4/20/2009
- Point of Contact
- Philmore Crichlow, Jr.Contract Officer<br />
- Small Business Set-Aside
- N/A
- Description
- Pharmacy RCRA Waste Audit Project Bid Items: Bid Item 1: Provide site specific review of the VAMC pharmacy stock to accomplish the identification of pharmaceuticals that fall under EPA RCRA regulations. Provide the specific VA Medical Center a waste profile for each waste that is determined to be hazardous under RCRA. This will include tracing the flow of pharmaceuticals in the VAMC. Provide individual reports and support services. Bid Item 2: Manage a site specific hazardous pharmaceutical waste program to include identification, segregation, and manifesting of waste. The contractor shall manage appropriate types and sizes of containers for each location for each appropriate class of waste (P-listed, U-listed, characteristic, etc.) where hazardous pharmaceutical wastes are disposed. Once approved by the individual VA Medical Center, the contractor will be responsible for delivering and installation of all containers at the approved locations. Provide technical support to field stations for after final report is accepted as noted in Scope of Work. Help set up process. This process will be managed at the Medical Center level. Bid Item 3: Add Alternate: Provide one year of technical support and training including, but not limited to those items addressed in the pharmaceutical waste identification process as well as other issues regarding Environmental Compliance for all Medical Center pharmacies as listed. Bid Item 4: Provide detailed analysis and reporting of all waste generated for by site to include any all documentation of appropriate waste management, transportation and destruction as required by federal, state and local regulations. NOTE 1: The government reserves the right to make award any or all the bid items at any or all the sites individually. NOTE 2: The intent is to award Bid Item one at all the individual sites. Bid items 2 through 4 will be determined at a site by site basis. VA Medical Centers: Altoona: Butler: Clarksburg: Coatesville: Erie: Lebanon: Philadelphia: Pittsburgh UD: Pittsburgh HD: Pittsburgh HJH3: Wilkes-Barre: Wilmington: Community Based Outpatient Clinic: Allentown Attachment Environmental Compliance Audit Scope of Work Part 1 - Scope Provide all engineering and environmental technical services as well as equipment and supplies to accomplish the identification of pharmaceuticals that fall under EPA RCRA regulations at US Department of Veterans Affairs (VA) facilities listed in Attachment A 'Facility Listing'. Each VA Medical Center and Community Base Outpatient Clinic (CBOC) will furnish their respective stock list to the successful bidder. The contractor will use standard audit protocol to identify hazardous pharmaceutical wastes. The contractor will review records, interview staff, and visually inspect each VAMC/CBOC pharmacy and pharmaceutical waste streams for compliance with federal RCRA, state, and local hazardous waste regulations. A final report will sent to each respective VA Medical Center/CBOC and a copy of reports will be sent to the VISN Industrial Hygienist and VISN Pharmacy Benefits Manager. At the prerogative of the government, each VA Medical Center may elect to request the contractor to set up of the Medical Center's Pharmaceutical Waste Program as described in Bid Item 2. This will include the training of the stake holders at the medical center in the Medical Center's Pharmaceutical Waste Program. Part 2 - Qualifications Prospective bidders must provide experienced environmental auditors to conduct the actual on-site audits at each VA facility. The prospective contractor will provide names of auditors and documentation of the auditors' environmental auditing experience at the time the proposal is submitted. A Certified Professional Environmental Auditor (CPEA) is highly desirable but not required. Part 3 -Audit Procedures For Pharmaceutical Waste Identification 3.1 Pre-Audit Teleconference Before the site visits to the facilities commence, a one-hour teleconference with the Network Capital Asset Manager (CAM) and/or VISN4 Industrial Hygienist and/or VISN Pharmacy Benefits Manager will be conducted by the successful bidder. The successful bidder will provide a power point or similar presentation to the VISN4 Industrial Hygienist suitable for use at an executive briefing for non-technical managers. The presentation will contain one slide introducing the organization, up to one slide per site for expected outcomes, up to two slides on common findings in other Medical Centers. The successful bidder will develop and provide an anticipated agenda of the inspections at all the various facilities and describe any common or unusual circumstances encountered for any or all of the three States during the research phase of the proposal development. 3.2 Entrance Interview Meeting Begin the on-site portion of the audit with an interview meeting between audit team and the facility representatives of the Pharmacy, Green Environmental Management Systems (GEMS) program and/or other representatives designated by the VA for each facility with knowledge of facilities and their operations. During this meeting, listen to the VA's needs and desires, and further describe auditing approach. The meeting will include a question/answer session to address the VA's questions and concerns. 3.3 Employee Interviews After the kick-off meeting, discuss the agenda with VA personnel. Clarify any uncertainties and develop a strategy for visiting regulated areas efficiently and in a manner that is least disruptive to facility operations. Inspect regulated areas and interview staff to gain a better understanding of current and historic work practices as well as to collect relevant data. In addition to queries concerning waste handling practices, chemical use, treatment activities, and facility operations, auditor should also gather information concerning: the VA's environmental compliance management systems; communication between environmental managers and staff; and programs for achieving and maintaining compliance. 3.4 Document Review Review documents requested in the Pre-Audit Document Request, as well as any other documents relevant to the audited programs. During the course of the on-site audit, additional documents may be requested to provide relevant and useful information. 3.5 On-Site Observations At each site, inspect regulated areas of the VA's facilities including, but not limited to, the locations listed below. The contractor is responsible for the identification and inspection of all appropriate areas of the facility required to complete a hazardous pharmaceuticals audit. Inspection shall address federal, state and local regulations. The contractor will verbally report any non-compliance items that present an imminent and substantial endangerment to human health or the environment immediately to the designated, Medical Center Management, Contracting Officer's Technical Representative (COTR), VISN Pharmacy Benefits Manager, and the VISN CAM. The contractor will submit a written report within three calendar days of reporting an imminent non-compliance situation. 3.6 Exit Interview Meeting At the conclusion of the site work, the successful bidder will hold a preliminary closeout meeting with appropriate VA representatives for each site, highlight preliminary findings. Identify environmental regulatory deficiencies that could result in significant compliance action by EPA, state or local officials and steps that can be taken by the VA to address the identified deficiencies. The report will be drafted in a manner that allows time for effective disclosure while providing a clear road map for gaining as well as maintaining compliance. 3.6.1 Exit Interview Meeting with Capital Asset Manager, VISN Pharmacy Benefits Manager, and VISN4 Industrial Hygienist The successful Bidder will advise the CAM, VISN Pharmacy Benefits Manager, and VISN4 Industrial Hygienist by telephone one day prior to the Exit Interview for each site the time of the interview. Also, the successful bidder will advise the CAM and VISN4 Industrial Hygienist, in advance of that meeting, of any significant findings not already reported to the VISN office. A draft copy of the report will be e-mailed to the CAM within 48 hours of the Exit Interview. 3.7 Audit Reports A.Draft Audit Report 1.Provide the VA with a draft report for each VA facility in accordance with the timeframes established in Attachment C 'Schedule of Audits and Reports'. 2.The contractor will use CP-Track software to generate the report of audit findings. 3.The VA will provide comments on the draft report to the contractor in accordance the timeframes established in Attachment C 'Schedule of Audits and Reports'. In addition the VA will provide any additional documentation that may not have been made available during the audit to substantiate comments. 4.Contractor to submit the final audit report to the VA in accordance with the timeframes established in Attachment C 'Schedule of Audits and Reports'. 5.The draft audit report shall include the following: a.An Executive Summary. b.Methods, scope and procedures used for conducting the audit. c.Identification of specific program deficiencies with associated reference to applicable Federal, State, and local standards. d.Categorization of deficiencies as 'Significant', 'Major', 'Minor', 'Management Practice' or 'Positive'. e.Recommended actions for abatement and an estimate of associated costs. f.Areas of non-compliance and recommended corrective actions are segregated according to media. g.Checklists, forms, tables, maps, sampling records, and other documentation that supports the audit findings. h.Identification of pollution prevention (P2) opportunities. i.Findings and options for improving the site environmental management systems in order to better achieve regulatory compliance. B.Final Audit Report 1.Enter all revisions resulting from the draft report comments in the CP-Track database. 2.Provide a final comprehensive environmental compliance report, including revisions resulting from the draft report comments, for each facility in accordance with the schedule in Attachment C 'Schedule of Audits and Reports'. 3.Provide three (3) bound, hard copies of each Individual facility report incorporating appropriate changes from the draft report review. One copy to the VISN Industrial Hygienist, VISN Pharmacy Benefits Manager, and 2 copies to the Facility. 4.Provide one (1) bound, hard copy comprehensive network (all facilities) report incorporating appropriate changes from the draft report review. 5.All audit results, findings, reports, etc. are the property of the VA and use of information gained by the contractor during the conducting of compliance audits is strictly prohibited. Note: To the extent feasible, hard copies of the draft and final audit reports and any hard copies of revised or follow up reports are to be printed double-sided on a minimum of 30 percent post consumer paper. 3.8 Technical Support and Bid Items 2 and 3 Provide technical support to assist in the clarification, interpretation, and explanation of findings for the duration of the contract and for a period of 90 days thereafter. Technical Support via telephone or other non-travel related means shall be provided during the duration of the contract and 120 days thereafter to the Network Office, Network CAM Staff, Facility GEMS Coordinators, and Facility GEMS Committees. The vendor shall identify this amount as a line item in the bid. The Contractor will provide a line item alternate for each site and the network CAM Office for an eight hour, on-site consultation fee with those sites (13 sites in total). The contractor will provide a line item alternate for one year of telephonic technical support for the VISN office. The technical support will be limited to issues derived from the final report and resolution plans for those issues. Attachment A Facility NameParent FacilityFacility TypeFacility AcreageBuilding Sq. Ft.Street AddressCityCountyStateZip Code Altoona, PASameCampus23338,0002907 Pleasant Valley Boulevard Altoona, PA AltoonaBlairPA16602 Butler, PASameCampus89510,000325 New Castle Road ButlerButlerPA16001 Clarksburg, WVSameCampus32398,0001 Medical Center DriveClarksburgHarrisonWV26301 Coatesville, PASameCampus129974,0001400 Black Horse Hill RoadCoatesvilleChesterPA19320 Erie, PASameCampus20330,000135 East 38th StreetErieEriePA16504 Lebanon, PASameCampus2151,100,0001700 South Lincoln AvenueLebanonLebanonPA17042 Philadelphia, PASameCampus221,100,000University and Woodlawn AvenuesPhiladelphiaPhiladelphiaPA19104 Pittsburgh, HCSSame3 Sites; Campus2342,170,000University Drive Highland Drive H.J. Heinz CampusPittsburghAlleghenyPA15240 Wilkes-Barre, PASameCampus50662,0001111 East End BoulevardWilkes-BarreLuzernePA18711 Wilmington, PASameCampus32514,0001601 Kirkwood HighwayWilmingtonNew CastleDE19805 Allentown Wilkes BarreClinic< 115,0003110 Hamilton Blvd Allentown LeighPA18103 Facility Listing Attachment B Federal, State, and Local Environmental Regulations Note: Contractor will conduct the Environmental Compliance Audit utilizing the regulations identified in this attachment as well as other Federal, State, and Local regulations that apply to site-specific programs. It is the contractor's responsibility to determine all applicable regulations for the audit. Federal Regulations 1.Solid and Hazardous Wastes Resource Conservation and Recovery Act Part 257Subpart B-Disposal Standards for the Receipt of Conditionally Exempt Small Quantity Generator (CESQG) Wastes at Non-Municipal Non-Hazardous Waste Disposal Units Part 260Hazardous Waste Management Systems Part 261 Identification and Listing of Hazardous Waste Part 262Standards Applicable to Generators of Hazardous Waste Part 263Standards Applicable to Transporters of Hazardous Waste Part 264Standards for Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities Part 265Interim Status Standards for Owners and Operators of Hazardous Waste Treatment, Storage and Disposal Facilities Part 266Standards for the Management of Specific Hazardous Wastes and Specific Types of Hazardous Waste Management Facilities Part 268Land Disposal Restrictions Part 273Standards for the Universal Waste Management 2.HazMat Transportation Part 172Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements State and Local Regulations The contractor shall research State and Local environmental regulations to determine which regulations are applicable to each facility and each program being surveyed. Contractor shall prepare a list of the State and Local regulations that are applicable to each facility and provide a copy of the list to the affected facility. The Contractor shall also provide a consolidated list, showing the State and Local regulations applicable to all facilities included in the survey, to the VISN office. The lists of applicable regulations shall be provided to the facilities and to the VISN Office not less than fifteen (15) business days before the start of any facility survey. Attachment C Schedule of Audits and Reports FacilitySite AuditDraft ReportCOTR ReviewFinal Report Pittsburgh, PA5 days from Exit Interview 5 days from Receipt15 Days from Exit Interview Philadelphia, PA5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Coatesville, PA5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Clarksburg, WV5 days from Exit Interview 5 days from Receipt15 Days from Exit Interview Lebanon, PA5 days from Exit Interview 5 days from Receipt15 Days from Exit Interview Erie, PA5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Wilkes-Barre, PA5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Altoona, PA5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Butler, PA5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Wilmington, DE5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Allentown, DE5 days from Exit Interview5 days from Receipt15 Days from Exit Interview Network Report Notes: 1.All days listed are business days and exclude federal holidays. 2.A listing of COTRs at each site will be established and delivered to the Contractor. 3.Environmental Compliance Audits will be conducted at the sites in the order listed or at a mutually agreeable schedule between the Network CAM and the Contractor. 4.Interim Reports will be provided to the COTR and CAM as scheduled. 5.The COTR at the site will review and provide comments to the Contractor within 5 business days. Any revisions received and determined to be relevant will be included in the final report. 6.Final reports will be delivered to COTR within the timeframes listed. 7.A transmittal to the Network Office upon submission of all deliverables is required. Attachment D Evaluation Factors for Proposals for Environmental Compliance Audit Contract Award (For Use Only in Evaluating Contractors from the GSA Federal Supply Schedule) Proposal shall be evaluated on the criteria below. All evaluation factors, other than cost or price, when combined, are significantly more important than cost or price. I.Technical Evaluation Criteria A.Experience: In order to be considered for award, the competing entity must provide information regarding previous environmental auditing experience. Information should include the number of environmental compliance audits conducted over the past five years, as well as specific information on the type and size of facilities audited and the services provided. Information provided should demonstrate competing entity experience with similar work. Environmental auditing work with medical centers, medical center networks, and government agencies is considered desirable. Work specifically with VA medical centers is very desirable. B.Personnel Qualifications: In order to be considered for award, the offeror must be able to provide the personnel needed to complete all phases of the work stated in the statement of work, present a management plan that indicates the availability of the personnel, and meet the minimum experience requirements. At a minimum, offerors will include personnel with experience in environmental auditing. 1.Personnel performing environmental compliance audits shall have, as a minimum, a degree in engineering or biological or physical science. Personnel will be evaluated according to their educational qualifications as well as their experience with environmental audits and similar work. 2.Advance degree and additional education beyond that required will be evaluated based upon applicability to this statement of work. 3.Specialized experience beyond that minimally required will be evaluated based upon the relevance to the scope of work. The additional work experience must indicate an ability to perform above what would be required to meet the statement of work requirements. 4.The offeror is not permitted without the approval of the Contracting Officer to replace key personnel originally identified to conduct environmental compliance audit. C.Management Approach: At a minimum, the offeror should develop a plan showing an understanding of the tasks to be covered and the schedule for the required services. The plan should at a minimum: 1.Provide a management organization plan that among other items shows how the work will be managed to ensure the success of the contract from a professional, cost and time perspective. 2.Provide a staff plan that among other items shows availability of staff and subcontractors to complete multi-tasked jobs. II. Past Performance: The offeror will provide a minimum of three past performance references for work similar in cost and technical scope. Past performance references shall identify the Agency name and point of contact phone number, contract or delivery order number, a brief scope of contract, and contract value. III Cost Evaluation Each cost proposal shall be evaluated separately Full Details for this Solicitation will follow in Solicitation # VA-244-09-RQ-0051.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=e7a728825a5586ad54670e22a11fc650&tab=core&_cview=1)
- Place of Performance
- Address: SEE SOW ATTACHMENT A VA Medical Centers PA:;Altoona, Butler, Coatesville, Erie, Wilkes-Barre;Lebanon, Philadelphia (University & Woodlawn Av),;Pittsburgh (University Dr, Highland Dr & HJ Heinz); DE:Wilmington WV:Clarksburg CBOC:Allentown<br />
- Zip Code: 15206<br />
- Zip Code: 15206<br />
- Record
- SN01748493-W 20090213/090211215905-e7a728825a5586ad54670e22a11fc650 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |