SOLICITATION NOTICE
99 -- Water delivery services
- Notice Date
- 1/22/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 312112
— Bottled Water Manufacturing
- Contracting Office
- Department of Homeland Security, Transportation Security Administration, Headquarters TSA, 601 S. 12th Street, TSA-25, 10th Floor, Arlington, Virginia, 22202
- ZIP Code
- 22202
- Solicitation Number
- HSTS05-09-Q-BOS003
- Point of Contact
- Danielle Pena,, , Gunnar Grotos,, Phone: 571-227-3270
- E-Mail Address
-
danielle.pena@dhs.gov, gunnar.grotos@dhs.gov
- Small Business Set-Aside
- Total Small Business
- Description
- Contracting Office Address Department of Homeland Security, Transportation Security Administration, Office of Acquisition, TSA-25, 701 South 12th Street, Arlington, VA 22202 United State Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation HSTS05-09-Q-BOS003 is issued as a request for quote. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-28 effective December 12, 2008. This requirement will be a set aside 100% for small business concerns and shall remain open for responsible sources to respond. The NAICS Code for this procurement is with 312112 a size standard of 500 employees or less. Contractors are required to identify their company's business size. Transportation Security Administration intends to award a firm fixed price contract with one base year and four (1) one year option periods on a competitive basis at a firm-fixed price to one responsive and responsible offeror. I. REQUIREMENTS/SPECIFICATIONS: The Transportation Security Administration (TSA) requires water cooler rentals, cups, and bottled water delivery services at Boston Logan international Airport (BOS) in East Boston, MA. Rental of 11 water coolers to accommodate 5 gallon containers The 11 water coolers shall be delivered to 11 select locations on the first delivery throughout Logan International Airport Biweekly delivery of sixty (60), 5 gallon containers of water; deliveries shall be made on Wednesday Biweekly delivery of approximately 2,400 cups; deliveries shall be made on Wednesday On the day of delivery, the delivery driver meets the TSA representative; Bob Bogart 617.285.7930 (cell phone), 617.561.2020 (office phone). The driver is required to get a temporary visitor's permit. The driver needs a valid driver's license and registration of the vehicle in order to obtain a temporary visitor's permit. The delivery requires an Airport Operations Area escort. The Contractor must meet with the TSA Representative to be escorted during the entire time frame while delivering the supplies within the sterile areas of the airport. PERIOD OF PERFORMANCE: Award date - September 30, 2009 with 4 one year option periods PLACE OF PERFORMANCE: U.S. Department of Homeland Security, Transportation Security Administration, Logan International Airport (BOS) - North Gate, East Boston, MA 02128 II. CONTRACT LINE ITEM STRUCTURE: The resultant contract award will contain eight (8) contract line item number (CLINs). CLIN 0001 description will read that the Contractor shall provide 11 water coolers and deliver sixty (60), 5 gallon containers of water and 2,400 cups at BOS TSA in accordance with the requirements/specifications of this solicitation (above). The total firm fixed price for CLIN 0001 will be established by taking the total quantity of each item multiplied by the firm fixed unit price proposed. The proposed price per item will then be added to equal the total firm fixed price. CLIN 1001 In accordance with FAR 52.217-9 Option to extend the term of the contract. The description will read that the Contractor shall provide 11 water coolers and deliver sixty (60), 5 gallon containers of water and 2,400 cups at BOS TSA in accordance with the requirements/specifications of this solicitation (above). Optional CLIN 2001 In accordance with FAR 52.217-7 Option for Increased Quantity of CLIN 1001 not to exceed 2 water coolers during the same period. The quantity of all other items will remain the same. CLIN 3001 In accordance with FAR 52.217-9 Option to extend the term of the contract. The description will read that the Contractor shall provide 11 water coolers and deliver sixty (60), 5 gallon containers of water and 2,400 cups at BOS TSA in accordance with the requirements/specifications of this solicitation (above). Optional CLIN 4001 In accordance with FAR 52.217-7 Option for Increased Quantity of CLIN 3001 not to exceed 2 water coolers during the same period. The quantity of all other items will remain the same. CLIN 5001 In accordance with FAR 52.217-9 Option to extend the term of the contract. The description will read that the Contractor shall provide 11 water coolers and deliver sixty (60), 5 gallon containers of water and 2,400 cups at BOS TSA in accordance with the requirements/specifications of this solicitation (above). Optional CLIN 6001 In accordance with FAR 52.217-7 Option for Increased Quantity of CLIN 5001 not to exceed 2 water coolers during the same period. The quantity of all other items will remain the same. CLIN 7001 In accordance with FAR 52.217-9 Option to extend the term of the contract. The description will read that the Contractor shall provide 11 water coolers and deliver sixty (60), 5 gallon containers of water and 2,400 cups at BOS TSA in accordance with the requirements/specifications of this solicitation (above). Optional CLIN 8001 In accordance with FAR 52.217-7 Option for Increased Quantity of CLIN 7001 not to exceed 2 water coolers during the same period. The quantity of all other items will remain the same. III. FEDERAL ACQUISITION REGULATION (FAR) provisions and clauses incorporated by reference or in full text apply to this solicitation and will be applicable to the resultant contract. FAR clauses and provisions are available in full text by accessing the following website http://www.arnet.gov/far/ IV. INSPECTION AND ACCEPTANCE Supplies/services will be inspected/accepted at: CLIN INSPECT AT INSPECTED BY ACCEPTED AT ACCEPTED BY 0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government 5001 Destination Government Destination Government 6001 Destination Government Destination Government 7001 Destination Government Destination Government 8001 Destination Government Destination Government V. INVOICING: SUBMISSION OF INVOICES (a) The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen). (b) Invoices may be submitted via facsimile, U.S. Mail, or email. Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference: 1) Facsimile number is: 757-413-7314 (c) The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (e) of this clause. 2) U.S. Mail: United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111 3) Email Invoices: FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil (d) Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer's Technical Representative and/or Contracting Officer for review and approval. Upon approval, the TSA Contracting Officer will electronically route the invoices back to FinCen. Upon receipt of approved invoices from a TSA Contracting Officer, and the subsequent certification by an Authorized Certifying Official, FinCen will initiate payment of the invoices. (e) Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means: (1) Via the internet: https://www.fincen.uscg.mil Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week. (2) Via the Payment Inquiry Form https://www.fincen.uscg.mil/secure/payment.htm VI. CONTRACT MANAGEMENT: Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. Communications pertaining to the contract administration will be addressed to the Contracting Officer. No changes to the statement of work are authorized without a written modification to the contract executed by the Contracting Officer. The Contractor is advised that only the Contracting Officer can change or modify the contract terms or take any other action, which obligates the Government. Then, such action must be set forth in a formal written modification to the contract. Contractors who reply on direction from other than the Contracting Officer do so at their own risk and expense. Such actions do not bind the Government contractually. Any contractual questions shall be directed to the Contracting Officer, or Contract Specialist. VII. FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUNE 2008). Offerors are required to submit the following: a written quotation on letterhead or the SF 1449 Solicitation/Contract/Order for Commercial Items, signed and dated that contains the unit prices(s), extended price(s), prompt payment terms, remittance address if different than the mailing address, descriptive literature of items being quoted (if applicable), solicitation number, time specified in the solicitation for receipt of proposals, name, address, and telephone number of the offeror. If the proposal is not submitted on the SF 1449, responses shall include a statement specifying the extent of the agreement with all terms, conditions, and provisions in this solicitation. Responses that fail to furnish the required representations or information, or reject the terms and conditions of this solicitation may be excluded from consideration. ADDITIONAL INSTRUCTIONS TO OFFERORS: All Offerors shall ensure that their submission includes, at a minimum, the following information in response to this solicitation: 1) Completed 1449 or Letterhead (See FAR 52.21-1 above), 2) Reps and Certs (See FAR 52.212-3), and 3) Prices for each CLIN PRICE FOR EACH CLIN (0001 - 8001): Offerors shall provide total firm fixed price for each CLIN. The Government shall conduct its price analysis using one or more of the techniques specified in FAR 15.404-1(b) in an effort to determine price reasonableness. SOURCE SELECTION: The Government will award a firm fixed price (FFP) contract for this requirement. A single award will be made to the lowest priced technically acceptable, responsive and responsible offeror, whose quotation, conforming to the solicitation, will meet the Government's requirements. The offerors shall be considered responsible as defined within the meaning of FAR 9.104. RESPONSE TIME: All responses to this solicitation are due by 5:00 PM EST on January 29, 2009. All offerors shall send their responses electronically via email directly to the Transportation Security Administration, Office of Acquisition, Security Operations Acquisition Division, Danielle Thomas Pena, Contract Specialist at danielle.pena@dhs.gov and Gunnar Erik Grotos, Contracting Officer at gunnar.grotos@dhs.gov. ELECTRONIC SUBMISSION OF PROPOSAL: (a) By submission of a proposal on electronic media, the offeror certifies that the submission is readable on the hardware and software operating system format specified in this combined synopsis solicitation, and has been verified as free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government may only evaluate the readable electronic files. However, if the defective (unreadable) media renders a significant deficiency in the offeror's proposal, the government may consider the proposal incomplete and not further consider such proposals for evaluation. (b) By submission the Offeror certifies that: (1) The electronic files of its offer submitted in response to the solicitation have been verified as readable on the hardware and software operating system format specified as follows: Microsoft Window XP Professional 2002 Operating System or compatible, Microsoft Office 2003, and/or Graphic Files may be in TIF, JPEG, PDF or BMP format. (2) The electronic files of its offer submitted in response to the solicitation have been verified as free of computer viruses using the following software: Norton Anti-virus or comparable commercial software. (c) A proposal that fails to conform to the requirements of paragraphs (a) and (b) above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the proposal being lost, deleted, destroyed, or forwarded in such a manner that the proposal arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a proposal is lost, deleted, or destroyed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, such proposal will be considered to have never been delivered to the Government. In the event that a proposal is delayed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, the proposal will be treated as late in accordance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Proposals found at 52.212-1. (d) Offerors will not submit proposals via any other mechanism including but not limited to post, courier, fax or orally unless specifically requested and or authorized by the Contracting Officer. By submitting a response, the vendor will be self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency. Failure to do so may represent grounds for refusing to accept the proposal. VIII. FAR 52.212-3--OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (JUNE 2008). Offerors' responses shall include a completed copy of the representations and certifications at provision FAR 52.212-3 with their proposal. Offerors may obtain copies of the SF1449, representations and certifications by submitting a request via e-mail to the Contract Specialist, or by accessing the following URL: http://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 Offerors may elect to utilize the Online Representations and Certifications Application (ORCA) available at https://orca.bpn.gov/ Offerors using ORCA do not have to provide separate representations and certifications with their proposal. However, they must ensure that all required information is accurate and available on ORCA and they must state they have elected to utilize ORCA to comply with the solicitation. IX. FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (October 2008); X. FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (December 2008) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78) (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: subparagraphs (6),(8),(37). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: subparagraphs N/A. (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (e)(1)(i) through (xi) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Dec 2008) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (iv) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). (v) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793). (vi) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). (vii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (viii) 52.222-50, Combating Trafficking in Persons (Aug 2007) (22 U.S.C. 7104(g)). Flow down required in accordance with paragraph (f) of FAR clause 52.222-50. (ix) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (x) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) XI. FAR 52.217-7 OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE ITEM. (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. (End of clause) XII. FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within fifteen (15) calendar days, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years/60 months from date of award. (End of clause)
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- Place of Performance
- Address: U.S. Department of Homeland Security, Transportation Security Administration, Logan International Airport (BOS) – North Gate, East Boston, Massachusetts, 02128, United States
- Zip Code: 02128
- Zip Code: 02128
- Record
- SN01736784-W 20090124/090122220733-5eefb7d183e1deb09f2551fb6b45a904 (fbodaily.com)
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