SOLICITATION NOTICE
B -- GREEN-INFRASTRUCTURE RESEARCH
- Notice Date
- 1/15/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- Environmental Protection Agency, Office of Acquisition Management, EPA/Ohio, Cincinnati Procurement Operations Division 26 W. Martin Luther King Drive Cincinnati, OH 45268
- ZIP Code
- 45268
- Solicitation Number
- PR-CI-09-10314
- Response Due
- 2/12/2009
- Archive Date
- 3/14/2009
- Point of Contact
- WILLIAM M. YATES, Contract Specialist, Phone: 513-487-2055, E-Mail: yates.william@epa.gov<br />
- Small Business Set-Aside
- N/A
- Description
- NAICS Code: 541620 Environmental Consulting Services, this is a combined synopsis/solicitation for commercial items prepared in accordance with the format set forth in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Quote (RFQ) and is designated as full and open competition. The U.S. Environmental Protection Agency (EPA), National Exposure Research Laboratory in Research Triangle Park, NC (RTP), under the Simplified Acquisition Procedures (SAP) of the Federal Acquisition Regulations (FAR) Part 13, on a fixed price basis, intends to purchase Scientific and Technical Consulting in support of a study that will collect needed data on selected green infrastructure technologies. The EPA has established a partnership with many national groups in promoting the use of green infrastructure as a preferred approach to stormwater management. While much data have been generated on green infrastructure performance so far, much more data and case studies are needed on, for example, optimal media composition, parameter estimation for predictive models, and cost/benefit analysis, for widespread implementation of green infrastructure. This effort/study shall comply with the specifications listed below. TECHNICAL APPROACH: Phase 1: Green Roofs vs. Blue Roofs 1.The contractor shall collect basic data on rainwater and stormwater runoff characteristics in the study watershed. 2.The contractor shall design, construct and provide a new or retrofitted full-scale green roof, blue roof, and conventional control roof for the study. Each of the three roofs shall be at least 100 ft square. 3.The contractor shall provide the necessary flow quality and quantity monitoring instrumentation. Roof runoff shall be controlled by a static valve such as the Reg-U-Flo ? (Hydro Brake) (or approved equal) for the study to compare a green vs. blue vs. conventional (control) roof. 4.The contractor shall conduct a roof analyses which shall include a minimum of the following hydrological parameters:? rainfall? runoff? substrate moisture? temperature (air, roof surfaces, base of growth media, indoors below roof ceiling)? humidity? wind speed/direction? net solar radiation 5.The contractor shall conduct a roof analyses which shall include a minimum of the following quality parameters:? solids (suspended, volatile suspended, dissolved)? turbidity? BOD5/BODu/COD? nutrients (N&P)? pH? metals 6.The contractor shall analyze experimental results of analyses indicated in items 4 and 5, above and integrate those results with available literature data for similar analyses. Phase 2: Bioretention Cell 1.provide a pilot-scale bioretention facility for the study having a plan area of at least 9 square. 2.provide the necessary flow quality and quantity monitoring instrumentation. 3.collect data on media mix and effects of vegetation types on the performance of bioretention cells in managing stormwater runoff quantity and quality. The analyses shall include a minimum of:?rainfall?runoff?media moisture?solids (suspended, volatile suspended, dissolved)?BOD5/BODu/COD?nutrients (N&P)?pH?metals 4.analyze experimental results and integrate results with literature and data Phase 3: The contractor shall organize and conduct an international conference on urban watershed management emphasizing green infrastructure. DELIVERABLES The contractor shall provide the following deliverables for both Phase 1 and Phase 2.1.Workplan. The contractor shall prepare and submit a Workplan to the EPA Program Officer (PO) for approval within two months of contract award. The Workplan shall contain a cost proposal and a schedule with a list of milestones and assumptions. The workplan shall include rooftop and bioretention facility descriptions with diagrams and monitoring locations; study duration, installation and research schedule (including deliverables) and frequency and number of monitoring events; a complete description of sampling, flow measuring, rain gauging, and all other instrumentation to be used; functions to be performed by the Principal Investigator (PI) and contract team staff; complete set of data to be collected, e.g., rainfall and runoff, weather (solar-radiation, wind speed, temperature, and humidity), water quantity and quality, analytical measurements; analytical results, e.g., green and blue roof performance and efficiency compared to control roof, bioretention facility performance and efficiency, implications, sustainability as a water management tool, hydrologic (including evaportranspiration) and water quality balance components, economics, and recommendations for implementation. 2.Quality Assurance. The contractor shall comply with all requirements as delineated in Attachment 1 ?NRMRL QA Requirements and Definition? included with this extramural action. EPA requires a QA narrative statement. The QAPP shall contain the data collection strategy and target ending date in relation to QAPP approval. The QAPP shall contain a project experimental design and sampling plan and monitoring needs to address the long-term maintenance and calibration requirements of real-time monitoring equipment. The QAPP requires a schedule of monitoring equipment checks and calibrations. The QAPP should determine the amount of storms necessary to develop statistically valid results of the study. No work can start prior to EPA PO approval of the QAPP. 3.Progress Reports. The contractor shall provide brief technical reports to the PO via e-mail upon completion of deliverables listed in the Schedule. The report shall be in a letter format. An interim meeting with the PO can be proposed. 4.Study Results. The results of this study will be made available to the public. A manuscript shall be prepared and submitted for peer-reviewed journal publication. 5.International Conference. The contractor shall conduct an international conference emphasizing green roofs and bio retention cells. 6.International Conference Proceedings. The international conference proceedings shall include at least six papers which were delivered at the conference on the subject of green roofs and bio retention cells. These papers shall be submitted to the PO for approval within six months after conference. 7.Final Report. The final project report shall summarize the study, present relevant measurements and data summaries, present results and pertinent graphics, draw conclusions and make recommendations for future research. The contractor shall submit a draft report to EPA, and after EPA peer review, incorporate all comments into a final copy. The report shall be prepared in accordance with the ?Handbook for Preparing Office of Research and Development Reports, EPA/600/k-95/002? (Handbook) which is available on EPA?s website www.epa.gov/ord/WebPubs/prdhandbook/handbook.pdf. SCHEDULE Phase 1. Green Roofs and Blue Roofs and Phase 2: Bioretention Cell and Phase 3: Conference Task # Description Scheduled Completion Date 1 Kick-off meeting 2 weeks from date of award 2Develop experimental design and workplan 2 months from date of award 4Prepare Quality Assurance Project Plan (QAPP) and submit for approval by PO 3 months from date of award 5Conduct an international urban watershed management conference, emphasizing green infrastructure. 6 months from date of award 6Complete international conference proceedings and submit for approval by PO 12 months from date of award 7Complete field work including sampling and analyses (upon receipt of PO approval of QAPP) 15 months from date of award 8Validation and interpretation of data 16 months from date of award 9Provide draft journal manuscript and final report to PO for approval 19 months from date of award 10Submit manuscripts to conference (e.g., EWRI Congress, WEFTEC) for presentation and proceedings, journal, and final report to EPA for publication incorporating PO?s comments 21 months from date of award 11PO will provide all comments 23 months from date of award 12Submit final manuscripts to PO 24 months from date of award Notes: Contractor shall invoice EPA in accordance with the completion of tasks 1 thru 4 together, 5 and 6 together, 7 and 8 together, 10 thru 12 together upon acceptance of the final report. EVALUATION CRITERIA A. The government intends to issue one contract to the responsible offeror whose quotation represents the best overall value to the government based on technical approach, qualifications of personnel, past performance and price. The quotation shall describe the approach to achieve the objectives of the three phases described in this Combined Synopsis/Solicitation. The respondent is required to elaborate on the technical expertise needed to complete all phases of the contract. The quotation shall not exceed ten pages (single sided), and a maximum of 12 point font. The Government will conduct a best value analysis of all responses based on the following criteria: 1.TECHNICAL APPROACH (30 Points): Offeror shall provide a detailed technical approach outlining a plan to fulfill final report development of the project identified in this Combined Synopsis/Solicitation. 2.DEMONSTRATED QUALIFICATIONS OF PERSONNEL (35 Points): Minimal demonstrated quality (education, experience, and accomplishments) of the respondent, who will be the Principal Investigator (PI) to perform the requirements of this Combined Synopsis/Solicitation. It is expected that the PI shall have at least a Ph.D, or a PE, or 15 years experience. (Note: Maximum two pages curricula vitae for the PI and one additional page for other personnel). With regard to education, and training the following are of particular importance: 1.Ability to provide concise desktop analysis. 2.Relevant experience during the past ten years to wet-weather flow and other water quality issues as pertains to the urban watershed. 3.Practical and research expertise regarding the design, evaluation, implementation, and/or economic analysis of wet-weather flow or urban watershed controls or systems. 4.Track record of sampling and analysis for successful project results. 3. PAST PERFORMANCE (35 points): Offeror shall demonstrated performance during the last four years on projects which are similar in scope, to that which is anticipated in this requirement. The offeror shall provide reference information for at least three projects completed or currently ongoing, which are similar to this requirement. The Government will consider the following areas under past performance: (1) quality of products or service, (2) cost control, (3) timeliness of performance. Offeror shall include the following information for each contract and subcontract listed: (a) Name of government agency/organization/company. (b) Brief description of contract or subcontract and relevance to this requirement. (c) Total contract value. (d) Period of performance. (e) Government Agency/Company point of contact, telephone number, and E-mail address (if available). 4. PRICE: Provide a fixed price quote in accordance with this Combined Synopsis/Solicitation. The following provisions of FAR apply: (The full text of a clause may be accessed electronically at this address: http://www.arnet.gov/far)52.212-1 Instructions to Offerors - Commercial Items, FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (Offeror to include a completed copy of the provision at 52.212-3 and complete Online Representations and Certifications Application (ORCA)http://orca.bpn.gov), and FAR 52.212-4 Contract Terms and Conditions - Commercial Items, apply to this acquisition. The Clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Under FAR 52.215-5 paragraph (b), the following additional clauses apply to this acquisition: FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35, Equal Opportunity for Special Disabled Veterans and Veterans of the Vietnam Era; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; FAR 52.225-1, Buy American Act--Balance of Payments Program - Supplies; and FAR 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration. The Clause at FAR 52.212-2, Evaluation Commercial Items applies to this acquisition. The Government will award a contract resulting from this Combined Synopsis/Solicitation based on the best overall value, to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contractor must meet all criteria to be considered for award. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer?s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. B. TECHNICAL CAPABILITIES: Offeror shall provide documentation in sufficient detail to demonstrate the product capabilities in meeting or exceeding the stated requirements in the Specifications. Any firm that believes it is capable of meeting EPA's requirement stated herein may submit a proposal, which if received by the response date of this announcement will be considered. Responses to this solicitation must be in writing. The proposal shall include a breakdown of the total price that includes any fabrication, any installation, any shipping, any acceptance testing, and warranties. All proposals received in response to this posting will be evaluated based on Best Value. All interested parties may identify their interest and capability of meeting EPA requirements by submitting technical documentation along with their cost proposal to William M Yates, Contracting Officer, by e-mail to yates.william@epa.gov. If you send your proposals via email, include the Program Officer at field.richard@epa.gov. You can mail your proposal at the following addresses: via U.S. Mail via Courier or Hand-Carried Delivery USEPA CPOD USEPA CPODWilliam M. Yates, Contracting OfficerAttn: William M. Yates, Contracting OfficerMail Code: NWDSuite 300, 3rd Floor26 West Martin Luther King Drive 4411 Montgomery RoadCincinnati, Ohio 45268Norwood, Ohio 45212 Technical proposals must be submitted to William M Yates by 4:00 PM Thursday, February 12, 2009 in order to be considered by EPA. Questions must be submitted in writing to William M Yates via e-mail. Telephone queries will not be honored.
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