Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 08, 2009 FBO #2600
DOCUMENT

P -- Secured Destruction of Undeliverable As Addressed Mail - UAASecDest

Notice Date

1/6/2009
 

Notice Type

UAASecDest
 

NAICS

562219 — Other Nonhazardous Waste Treatment and Disposal
 

Contracting Office

United States Postal Service, Supplies and Services Purchasing, Eastern Services Category Management Center, 8 Griffin Rd N, Windsor, Connecticut, 06095-1572
 

ZIP Code

06095-1572
 

Solicitation Number

UAASecDest
 

Archive Date

2/4/2009
 

Point of Contact

John O. Almon,, Phone: 9017477531
 

E-Mail Address

john.o.almon@usps.gov
 

Small Business Set-Aside

N/A
 

Description

United States Postal Service Request for Information January 06, 2009 RFI Number: UAASecDest Posted Date: 1-06-09 Response Date: 1-20-09 Contracting Office Address USPS Eastern Services CMC – Memphis 225 N. Humphreys Blvd. Room 1089 Memphis, TN 38166-6260 Scope & Objective The United States Postal Service is seeking information regarding secured document destruction. The documents to be destroyed will be First Class mail that, for whatever reason, can not be delivered. Background It has been the USPS practice to return all First Class Mail, which can not be delivered, to the original sender. This practice exacts a cost from the Postal Service for each piece of mail returned. The Major Mailers Association in conjunction with the USPS has agreed that a secured destruction process for First Class Mail which the sender does not want returned will not only provide cost savings to the USPS but also the MMA members that would normally be required to destroy the returned mail once received. The USPS is seeking a process that provides a verifiable custodial audit trail for the destruction of the documents and provides protection from identity theft for its customers. RFI Synopsis The RFI submitter is expected, at a minimum, to respond to the following questions with accurate, detailed and complete responses. The submitter must also provide any other pertinent information relating to their secured destruction process. 1.Are you NAID certified? 2.Describe in detail your employee background check process. 3.Describe in detail your employment verification process. 4.Are employees required to sign a confidentiality agreement? 5.Describe in detail your pre-employment and post employment drug screening program. 6.Describe any training provided for your managers to detect substance abuse. 7.Can you provide both mobile and on site destruction services? 8.For off-site destruction, how long is material held before being destroyed? 9.Describe in detail your custodial audit trail for secured document destruction. 10.Provide a detailed description and flow chart of the document destruction process beginning with the document entering your receptacle at the USPS facility through the recycling or disposal of the destroyed material. Include your ability to meet HIPAA, FACTA or other government privacy standards. 11.Provide the waste management approach to be used for the shredded materials. (i.e. recycling, composting, incineration, land disposal strategy) 12.Provide the shredding capacity, and speed specifications for your equipment used to destroy paper media. 13.Describe the shredding vehicles in your fleet and their security features. 14.What proof do you provide that documents were destroyed? 15.With respect to destruction of paper documents, please provide the destruction methods employed. For any shredding process, please provide the range for the width and length of the resulting shredded paper. 16.Does your company have the ability to securely destroy confidential media other than paper? If so please describe, including recycling options. 17.Describe the range of containers that your company can place at our facilities? Do you have the capacity to provide custom containers? 18.Provide insurance coverage information for general liability and workers compensation. 19.Provide any rents, charges or other fees involved in the placement of containers. 20.Provide a typical implementation plan with measurable milestones. 21.Provide your support mechanism for the USPS account. This should include a single point of contact name, contact numbers, location of support personnel, hours of availability, services available, and hierarchy for problem solutions. 22.Describe the USPS right to audit the complete process with both internal and/or external audit personnel. 23.State whether or not you are a small, minority or woman owned business or provide the percentage of small, minority or women owned subcontractors you employ. 24.Provide the types of standard reports available through your company. Further information/details may be requested based on initial submittals. This request for information (RFI) is for planning purposes only and shall not be considered as a request for proposal or as an obligation on the part of the USPS to acquire any products or services. The Postal Service does not intend to award a contract on the basis of this RFI or to pay for the information solicited. All information contained in this RFI is preliminary, as well as subject to modification, and is in no way binding on the USPS. Volume Estimates Suppliers are cautioned that these are estimated quantities for estimation purposes only, and as such, the actual volumes could vary significantly. Potential Secured Destruction Volumes 2008 FacilityStateAnnual ANCHORAGE AK P&DCAK 1,142,910 BIRMINGHAM AL P&DCAL 4,349,255 FAYETTEVILLE AR P&DFAR 1,187,092 LITTLE ROCK AR P&DCAR 2,427,321 PHOENIX AZ P&DCAZ 13,815,128 SACRAMENTO CA P&DCCA 668,754 FRESNO CA P&DCCA 1,426,645 NORTH BAY CA P&DCCA 1,463,665 OXNARD CA P&DFCA 1,914,960 STOCKTON CA P&DCCA 1,966,697 INDUSTRY CA P&DCCA 2,760,545 SAN JOSE CA P&DCCA 2,805,561 SAN FRANCISCO CA P&DCCA 2,906,139 LONG BEACH CA P&DCCA 2,956,722 OAKLAND CA P&DCCA 4,346,276 ROYAL OAKS CA DDCCA 4,782,176 SANTA ANA CA P&DCCA 4,950,652 ML SELLERS CA P&DCCA 6,378,640 SAN BERNARDINO CA P&DCCA 6,375,912 SANTA CLARITA CA P&DCCA 7,313,187 LOS ANGELES CA P&DCCA 7,585,814 COLORADO SPRINGS CO P&DCCO 1,976,651 DENVER CO P&DCCO 8,056,913 STAMFORD CT P&DCCT 1,349,251 HARTFORD CT P&DCCT 1,653,614 SOUTHERN CT P&DCCT 2,106,185 DELAWARE P&DCDE 1,470,810 PENSACOLA FL P&DCFL 2,102,021 FORT MYERS FL P&DCFL 3,314,138 WEST PALM BEACH FL P&DCFL 4,306,303 MIAMI FL P&DCFL 4,967,556 SOUTH FLORIDA FL P&DCFL 6,057,209 MID-FLORIDA P&DCFL 6,436,497 JACKSONVILLE FL P&DCFL 6,409,535 ST PETERSBURG FL P&DCFL 7,656,234 MACON GA P&DCGA 5,118,028 NORTH METRO GA P&DCGA 12,023,375 HONOLULU HI P&DCHI 1,991,898 CEDAR RAPIDS IA P&DCIA 1,285,063 DES MOINES IA P&DCIA 1,475,282 BOISE IDID 1,568,839 FOX VALLEY IL P&DCIL 1,180,383 SOUTH SUBURBAN IL P&DCIL 1,783,281 CAROL STREAM IL P&DCIL 1,908,677 BLOOMINGTON IL P&DFIL 1,922,650 PALATINE IL P&DCIL 2,734,398 CARDISS COLLINS IL P&DCIL 7,252,207 FORT WAYNE IN P&DCIN 1,250,943 GARY IN P&DCIN 1,479,444 INDIANAPOLIS IN P&DCIN 4,052,009 WICHITA KS P&DCKS 1,612,087 BOWLING GREEN KY P&DFKY 800,287 LEXINGTON KY P&DCKY 2,037,058 LOUISVILLE KY P&DCKY 2,540,513 SHREVEPORT LA P&DCLA 1,581,282 BATON ROUGE LA P&DCLA 5,448,918 NORTHWEST BOSTON MA P&DCMA 127,579 SPRINGFIELD MA P&DCMA 1,019,181 CENTRAL MASSACHUSETTS P&DCMA 1,454,870 MIDDLESEX-ESSEX MA P&DCMA 1,615,198 BOSTON MA P&DCMA 3,361,293 SUBURBAN MD P&DCMD 1,448,290 SOUTHERN MD P&DCMD 3,672,281 BALTIMORE MD P&DCMD 4,864,251 SOUTHERN MAINE P&DCME 1,531,986 FLINT MI P&DCMI 688,408 MICHIGAN METROPLEX P&DCMI 682,718 SAGINAW MI P&DCMI 816,708 KALAMAZOO MI P&DCMI 919,597 LANSING MI P&DCMI 1,127,747 GRAND RAPIDS MI P&DCMI 1,584,459 ROYAL OAK MI P&DCMI 1,756,636 DETROIT MI P&DCMI 3,683,473 SAINT CLOUD MNMN 619,265 SAINT PAUL MN P&DCMN 2,643,040 MINNEAPOLIS MN P&DCMN 3,058,540 SPRINGFIELD MOMO 1,389,709 KANSAS CITY MO P&DCMO 3,791,040 SAINT LOUIS MO P&DCMO 5,773,040 JACKSON MS P&DCMS 3,540,851 BILLINGS MT P&DCMT 1,119,509 FAYETTEVILLE NC P&DCNC 2,887,604 GREENSBORO NC P&DCNC 3,073,458 RALEIGH NC P&DCNC 4,056,881 CHARLOTTE NC P&DCNC 4,835,174 FARGO ND P&DCND 786,581 OMAHA NE P&DCNE 2,008,757 MANCHESTER NHNH 1,530,542 MONMOUTH NJ P&DCNJ 897,478 KILMER NJ P&DCNJ 1,218,189 TRENTON NJ P&DCNJ 1,307,364 NORTHERN NJ METRO P&DCNJ 2,356,469 SOUTH JERSEY P&DCNJ 2,555,144 DVD NJ P&DCNJ 4,725,060 ALBUQUERQUE NM P&DCNM 3,086,262 RENO NV P&DCNV 1,322,916 LAS VEGAS NV P&DCNV 5,869,339 WESTERN NASSAU NY P&DCNY 865,265 MID HUDSON NY P&DCNY 1,086,720 BUFFALO NY P&DCNY 1,527,779 ROCHESTER NY P&DCNY 1,580,586 ALBANY NY P&DCNY 1,738,287 SYRACUSE NY P&DCNY 1,910,088 MID ISLAND NY P&DCNY 2,354,294 WESTCHESTER NY P&DCNY 2,284,672 QUEENS NY P&DCNY 3,625,088 BROOKLYN NY P&DCNY 5,182,436 MORGAN NY P&DCNY 9,239,910 TOLEDO OH P&DCOH 1,098,422 YOUNGSTOWN OH P&DFOH 1,126,406 DAYTON OH P&DCOH 1,854,633 CINCINNATI OH P&DCOH 3,387,974 CLEVELAND OH P&DCOH 3,424,530 COLUMBUS OH P&DCOH 4,120,763 TULSA OK P&DCOK 2,401,708 OKLAHOMA CITY OK P&DCOK 3,083,202 SALEM OR P&DFOR 772,273 EUGENE OR P&DFOR 1,549,837 PORTLAND OR P&DOR 4,209,281 LEHIGH VALLEY PA P&DFPA 341,251 ERIE PA P&DCPA 1,104,370 HARRISBURG PA P&DCPA 1,347,149 SOUTHEASTERN PA P&DCPA 1,621,224 PITTSBURGH PA P&DCPA 2,637,282 LANCASTER PA P&DCPA 2,724,648 LINDBERGH PA P&DFPA 4,024,212 PROVIDENCE RI P&DCRI 3,635,917 CHARLESTON SC P&DFSC 1,164,830 GREENVILLE SC P&DCSC 1,768,692 COLUMBIA SC P&DCSC 2,793,588 SIOUX FALLS SDSD 837,667 MEMPHIS TN P&DCTN 3,133,226 NASHVILLE TN P&DCTN 3,276,380 KNOXVILLE TN P&DCTN 3,426,325 EL PASO TX P&DCTX 2,122,454 NORTH TEXAS TX P&DCTX 4,712,552 AUSTIN TX P&DCTX 5,124,687 DALLAS TX P&DCTX 6,927,346 FORT WORTH TX P&DCTX 6,987,555 SAN ANTONIO TX P&DCTX 7,076,080 NORTH HOUSTON TX P&DCTX 12,571,942 SALT LAKE CITY UT P&DUT 3,772,862 ROANOKE VA P&DCVA 1,427,735 NORFOLK VA P&DCVA 2,760,255 RICHMOND VA P&DCVA 3,308,907 DULLES VA P&DCVA 4,201,474 WHITE RIVER JUNCTION VT P&DCVT 827,416 EVERETT WA P&DFWA 1,730,852 SPOKANE WA P&DCWA 2,264,885 TACOMA WA P&DCWA 2,512,774 SEATTLE WA P&DCWA 3,740,402 MADISON WI P&DCWI 951,118 MILWAUKEE WI P&DCWI 3,897,866 CHARLESTON WV P&DCWV 1,999,095 CHEYENNE WY P&DCWY 788,787 TOTAL 468,065,526 How to Respond Comments in response to this RFI should be submitted in Microsoft Word or PDF format to john.o.almon@usps.gov by 7:00 PM Central Standard Time on January 20, 2009. Point of Contact Inquiries regarding this RFI may be directed to: Name: John Almon C.P.S.M Title: Purchasing & Supply Management Specialist Phone: 901-747-7531 Fax: 901-747-7492 Email: john.o.almon@usps.gov
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=b1454f1459da652368c77caa8127713a&tab=core&_cview=1)
 

Document(s)

UAASecDest
 

File Name: request for information regarding secured document destruction for undeliverable as addressed mail (RFI UAA secured destruction - 1-06-09.doc)

Link: https://www.fbo.gov//utils/view?id=95daa9a8706bce48972281fdadfbe545

Bytes: 205.00 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Nation Wide, United States
 

Record

SN01727930-W 20090108/090106221325-b1454f1459da652368c77caa8127713a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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