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FBO DAILY ISSUE OF JANUARY 08, 2009 FBO #2600
DOCUMENT

X -- Temporary Hotel Conference Space - Synopsis

Notice Date
1/6/2009
 
Notice Type
Synopsis
 
NAICS
721110 — Hotels (except Casino Hotels) and Motels
 
Contracting Office
Department of Homeland Security, Transportation Security Administration, Headquarters TSA, 601 S. 12th Street, TSA-25, 10th Floor, Arlington, Virginia, 22202
 
ZIP Code
22202
 
Solicitation Number
HSTS01-09-R-HRM058
 
Archive Date
1/31/2009
 
Point of Contact
Frank P McNally, Phone: 571-227-2633
 
E-Mail Address
frank.mcnally@dhs.gov
 
Small Business Set-Aside
N/A
 
Description
Introduction The Transportation Security Administration (TSA) is seeking meeting space for a conference in April and would like interested vendors to provide draft hotel agreements that outline the costs associated with meeting the requirements described herein. Location of Performance TSA requires that the meeting space/hotel be located within the Washington, DC/Metropolitan area. Hotels that are within a close proximity to the TSA Headquarters at 701 S 12th Street, Arlington VA, 20598 are required. Period of Performance TSA has identified two dates that are suitable for this conference: April 27 to May 1, 2009 or April 20 to April 24, 2009. Vendors may submit cost information for either or both options. Specific Requirements Meeting Space: •1 Conference room large enough to accommodate 200 people • 5 Breakout rooms large enough to accommodate 40 people each ( it is acceptable if the large conference room can be divided into smaller breakout rooms provided that air walls are in place to enhance the privacy between groups •Each room should be setup in crescent rounds •Will need an additional room for morning and evening staff briefing as close to the larger conference room as possible. A boardroom type setup is preferred. AV needs: •Large Conference room-1 projector screen, 1 AV Cart, 2 easels with flipcharts and markers, wireless microphone, and podium •5 Breakout rooms- 1 screen, 1 AV cart, 1 easel with flipchart and markers Refreshments (Optional – Hotels are not required to offer refreshments): (Hotels may offer refreshments only if it’s part of “package deal” price offered to TSA. The cost of the refreshments must not be more than the aggregate cost of the other conference services such as the meeting room space, audio/visual equipment, etc.) •Morning and afternoon refreshments: oCoffee, Tea, pastries for the am refreshments oCoffee, Tea, assorted sodas, cookies for the pm refreshments Miscellaneous: •6 Complimentary Parking Passes: •Complimentary wireless internet access in large conference room Method of Award TSA will enter into an agreement with the hotel that offers the lowest price, and meets all of TSA’s requirements. Hotels may offer an agreement with a total price including refreshments and pricing without refreshments (for conference space and audio/visual equipment only). Point of Contact Interested parties should submit draft hotel agreements prior to the expiration of this posting to Frank McNally at frank.mcnally@dhs.gov. Only electronic documents will be accepted. The Government reserves the right not to pursue any actions, to include the award of a purchase order contract, as a result of this synopsis.
 
Web Link
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=f919e0bdf05679db7e7ee0d9e5847e6e&tab=core&_cview=1)
 
Document(s)
Synopsis
 
File Name: This is a description of the services required in a word document. (HRM058 - FBO Synopsis.doc)
Link: https://www.fbo.gov//utils/view?id=2def0b37fa47ae3513fbe1f568ed9161
Bytes: 33.50 Kb
 
Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 
Place of Performance
Address: Washington, DC Metropolitan Area, United States
 
Record
SN01727451-W 20090108/090106220400-f919e0bdf05679db7e7ee0d9e5847e6e (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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