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FBO DAILY ISSUE OF DECEMBER 10, 2008 FBO #2571
DOCUMENT

R -- USPSC - Sudan Country Representative - M/OAA/DCHA/DOFDA-09-052 - Solicitation 1

Notice Date
12/8/2008
 
Notice Type
Solicitation 1
 
NAICS
921190 — Other General Government Support
 
Contracting Office
Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
 
ZIP Code
20523
 
Solicitation Number
M-OAA-DCHA-DOFDA-09-052
 
Archive Date
1/20/2009
 
Point of Contact
Jaimee F. Braun, Phone: 202-661-9377, Kelly Tobin,, Phone: 202-661-9381
 
E-Mail Address
jbraun@ofda.gov, ktobin@ofda.gov
 
Small Business Set-Aside
N/A
 
Description
SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-09-052 ISSUANCE DATE: November 6, 2008 CLOSING DATE: January 5, 2009, 5:00 p.m. EST (Deadline Extended) SUBJECT: Solicitation for U.S. Personal Service Contractor for Country Representative in Sudan Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Sudan Country Representative under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: •Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. •Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: sudancr@globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Kelly Tobin or Brett Burkhart Telephone Number: (202) 661-9381 or (202) 661-9367 E-Mail Address: sudancr@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Sincerely, Angela Fortune Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Sudan Country Representative 1. SOLICITATION NO.: M/OAA/DCHA/DOFDA-09-052 2. ISSUANCE DATE: November 6, 2008 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: January 5, 2009, 5:00 pm EST (Deadline Extended) 4. POSITION TITLE: Sudan Country Representative 5. MARKET VALUE: GS-14 ($81,093 - $105,420 - not eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: Two years, renewable up to five years 7. PLACE OF PERFORMANCE: Sudan 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions under the management of the Office of the Director (OD). The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning, contracts and grants administration, and communication support for OFDA’s Washington and field offices. The Disaster Response and Mitigation Division (DRM) is responsible for coordinating with other organizations for the provision of relief supplies and humanitarian assistance. DRM also devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations. DRM hires sector specialists to provide technical expertise in assessing the quality of disaster response. The Operations Division (OPS) develops and manages logistical, operational, and technical support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs). INTRODUCTION On January 9, 2005, the Government of Sudan (GOS) and the Sudan People’s Liberation Movement/Army (SPLM/A) signed the Comprehensive Peace Agreement (CPA) officially ending Africa’s longest running civil war. Over the course of the 21-year conflict, fighting, famine, and disease killed more than two (2) million people, forced an estimated 628,000 people to seek refuge in neighboring countries, and displaced more than four (4) million people within Sudan—the largest internally displaced person (IDP) population in the world. In April 2003, a separate conflict began in Darfur, Western Sudan when the locally based Sudanese Liberation Movement/Army (SLM/A) attacked GOS security forces in the city of El Fasher. The resulting humanitarian emergency in Darfur affects an estimated 2.6 million people, approximately 40 percent of the population, including 1.9 million IDPs and 220,000 refugees in eastern Chad. The concurrent emergencies have exacerbated already fragile humanitarian conditions, and challenged local capacity to provide for the population. DCHA staff in Sudan work as part of the USAID Mission in Sudan. DCHA staff in Khartoum include representatives from OFDA, the Office of Food for Peace (FFP) and the Office of Transition Initiatives (OTI). The OFDA Country Representative (OCR) may be assigned to Khartoum, Juba, other parts of Sudan, or the region, depending on needs. The OCR is responsible for the coordination of OFDA relief, rehabilitation and transition programs in Sudan. He/She serves as the highest level decision maker in Sudan on U.S. Government (USG) humanitarian assistance in Sudan. OBJECTIVE The position of OFDA Country Representative for Sudan is required in order to meet management and program objectives for Sudan. He/She will be responsible for planning, developing, and directing OFDA’s humanitarian assistance response programs in Sudan. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The OFDA Country Representative’s responsibilities will include the following: •Advise USAID on humanitarian assistance issues affecting Sudan; •Serve as the principal disaster assistance coordinator and liaison officer for the USG with United Nations (UN) agencies, international organizations (IOs), non-governmental organizations (NGOs), other organizations, and other governments operating in Sudan; •Monitor the overall humanitarian situation in Sudan, tracking key issues in close consultation with other humanitarian key players (donors, UN, NGOs), and report regularly to OFDA/Washington, the Mission Director and the U.S. Embassy on major events/developments and OFDA Sudan activities; •Develop policies and strategies for effective and timely humanitarian programs in Sudan; •Direct the OFDA Sudan field team in assessment of needs, identification of target groups and relief requirements, and establishing priorities and timetables for humanitarian assistance; •Provide overall management direction and guidance for OFDA grants in Sudan, including approving the review and recommendation procedures followed by the Program Officer(s) for proposals for OFDA grants for Sudan, and supervising the Field and Program Officers’ monitoring of partners’ implementing activities; •Determine and communicate the OFDA Sudan team’s organizational and logistical needs based on current and anticipated situations; •Manage teams of American and Foreign Service National (FSN) staff working on OFDA programs in Sudan. This includes oversight for program coherence, consistency of humanitarian policy, communications, strategy, security procedures, and administrative support; •Supervise all OFDA Sudan field personnel, evaluating the performance of team members; •Travel to field offices (El Fasher, Nyala and Juba) and project sites, including Geneina, as needed, meeting and coordinating with senior government officials and UN, IO, NGO and donor officials working in the area; accompany visiting delegations of Very Important Persons (VIPs), such as congressional delegations (CODELs) and other senior USG officials; •Provide the foreign affairs community with up-to-date and accurate reporting on humanitarian relief conditions and operations; •Guide the network process of situation reporting, ensuring the timely collection of information by the Sudan Information Officer(s) on conditions and operations in Sudan for regular and special situation reports, which are submitted to OFDA and distributed widely as a reliable summary source for the status of humanitarian assistance activities; •Ensure that the Sudan Regional Coordinator is kept apprised of all relevant developments in Sudan, including programs, team administration, and security; •Assess and monitor the security situation in Khartoum and the field on a continuous basis; •Coordinate with the RSO and exercise final responsibility for the safety and security of all staff members including deployments to the field, physical security of residential and office compounds, field travel, emergency evacuation plans and determine when to remove staff from dangerous or potentially dangerous situations. •Build and maintain a productive and efficient working relationship with all USG agencies with a special emphasis on International Cooperative Administrative Support Services (ICASS) procedures; •Ensure the proper use and care of USG property assigned to OFDA Sudan; •If directed by OFDA/W, monitor the humanitarian situation in eastern Chad and provide recommendations to OFDA/W on OFDA strategy, programs and staffing for East Chad; •Operate OFDA communications and data processing equipment, including satellite telephones, cellular type mobile phones, and hand held radios; •Deploy to the field as a DART member, as necessary; SUPERVISORY RELATIONSHIP: The OFDA Country Representative for Sudan will report directly to the OFDA Regional Coordinator for Sudan or designee. SUPERVISORY CONTROLS: Supervisory controls will be minimal. The OFDA Regional Coordinator for Sudan will provide direction in terms of broadly defined objectives and functions. The OFDA Country Representative for Sudan is expected to act independently with little direction and will have wide latitude for the exercise of independent judgment. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, food policy or a related field) and a minimum of nine (9) years of progressively responsible work experience in development, emergency relief or humanitarian assistance, which must include field experience in a developing country working on one or more of the following: emergency relief operations; monitoring and evaluating humanitarian programs; or needs assessments and/or analysis. OR Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, food policy or a related field) and a minimum of seven (7) years of progressively responsible work experience in development, emergency relief or humanitarian assistance, which must include field experience in a developing country working on one or more of the following: emergency relief operations, monitoring and evaluating humanitarian programs; or needs assessments and/or analysis. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) •Applicant is a U.S. Citizen; •Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; •All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements; •Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; •Ability to obtain a SECRET level security clearance as provided by USAID; •Ability to obtain a Department of State medical clearance; •Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1Detail your professional management experience. Describe your work in overseeing and supervising a staff of varied nationalities and cultural backgrounds, and senior U.S. professionals, in emergency situations in foreign countries such as Sudan or other Critical Priority Countries (CPCs). Experience should include demonstrated knowledge of and experience with operations, administrative, and security systems and processes relevant to supporting staff and programs in overseas emergency situations. Provide examples of fostering team morale and unity in a challenging security environment with the lack of usual infrastructure and amenities. QRF #2Provide specific examples of work on strategic and program development in the field of international humanitarian assistance. Detail your participation in field assessments, program site visits, writing strategy and program guidance documents, and participating in proposal development and/or review. QRF #3Describe your program management experience in the field of international humanitarian assistance. Provide examples of coordination with U.S. Government humanitarian agencies, including USAID country missions and the U.S. Department of State, non-governmental organizations (NGOs), and the United Nations and International Organizations such as the International Organization for Migration, the U.N. Office for the Coordination of Humanitarian Affairs, and the UN. Department of Safety and Security. QRF #4Provide specific examples of your verbal and written abilities. Experience must include the communication of complex concepts and issues through the preparation and presentation of briefings, memoranda, talking points, and strategic assessments on humanitarian issues. Address how your communication skills foster team-building and improved staff morale. QRF #5Provide specific examples of your ability to represent organizational interests and cultivate partnerships across organizational or cultural boundaries at the senior level with (1) foreign governments, local authorities and beneficiaries, (2) international organizations, (3) international and local non-governmental organizations, and (4) U.S. Government agencies and other donors, especially related to humanitarian assistance. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 – 15 points QRF #2 – 10 points QRF #3 – 10 points QRF #4 – 10 points QRF #5 – 5 points Interview Performance – 30 points Satisfactory Professional Reference Checks – 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1.A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms, internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, at Federal offices, or at www.globalcorps.com). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. 2.A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 315-3803 or (240) 465-0244 Via email: sudancr@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/citizen.portal 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0. Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.” (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
 
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Solicitation 1
 
File Name: Modified Solicitation for M/OAA/DCHA/DOFDA-09-052 (Sudan Country Rep Solicitation FINAL - Extended.doc)
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