SOLICITATION NOTICE
X -- Conference in Saint George, Utah.
- Notice Date
- 11/10/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Utah, USPFO for Utah, P.O. Box 2000, Draper, UT 84020-2000
- ZIP Code
- 84020-2000
- Solicitation Number
- W911YP-09-Q-0002
- Response Due
- 11/20/2008
- Archive Date
- 1/19/2009
- Point of Contact
- Linda Duvall, 801-523-4091<br />
- Small Business Set-Aside
- N/A
- Description
- OFFICE ADDRESS: USPFO for Utah, P. O. Box 2000, 12953 South Minuteman Drive, Draper, UT 84020-2000 SUBJECT: Recruiting Conference in St. George, Utah. SOLICITATION NUMBER: W911YP-09-Q-0002 QUOTE DUE DATE: 20 November 2008 POC: Linda Duvall, Contracting Officer, (801)523-4091 DESCRIPTION: This a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are hereby requested. A written solicitation will not be issued. REQUIREMENT: Interested offerors may request the Statement of Work by sending an e-mail to linda.duvall@us.army.mil (note solicitation number in the subject line). APPLICABLE PROVISIONS AND CLAUSES: The following clauses and provisions are incorporated and will remain in full force in any resulting contract. (Full text of clauses and provisions may be accessed electronically at http://farsite.hil.af.mil. FAR 52.204-7, Central Contractor Registration. FAR 52.212-1, Instructions to Offerors--Commercial Items. FAR 52.212-2, EvaluationCommercial Items. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. FAR 52.212-3 ALT1, Offeror Representations and CertificationsCommercial Items. FAR 52.212-4, Contract Terms and Conditions--Commercial Items. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive OrdersCommercial Items to include: FAR 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregation Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in Persons; 52.225-13, Restrictions on Certain Foreign Purchases. FAR 52.232-18, Availability of Funds. FAR 52.232-33, Payment by Electronic Funds TransferCentral Contractor Registration. FAR 52.233-3, Protest After Award. FAR 52.233-4, Applicable Law for Breach of Contract Claim. FAR 52.252-2, Clauses Incorporated by Reference. DFARS 252.204-7004, Required Central Contract Registration (52.204-7) Alternate A. DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. DFARS 252.232-7003, Electronic Submission of Payment. DFARS 252.247-7023 ALT III, Transportation of Supplies by Sea. EVALUATION FACTORS: The contract type for this procurement will be Firm-Fixed price and award will be made on the basis of best value to the Government, price and other factors considered. Selection will be based on the following evaluation factors in no order of importance: (1) quality of facilities being offered, Conference and Hotels; and (2) total cost and/or price. ADDITIONAL INFORMATION: 1. The Contractor shall propose the following Contract Line Item Numbers (CLINS) per the attached Statement of Work: 0001: Evening Social Price _________ 0002: Main General Session Price _________ 0003: Evening Banquet Price _________ 0004: Breakout Rooms Price _________ 0005: Hotel Rooms Price _________ 0006: Registration Table Price _________ 0007: Vendor Area Price _________ 0008: Food and Beverage Price _________ 0009: Parking Price _________ Total Price: _________ The total proposed price shall be all inclusive (include any incidental charges, i.e. surcharges, service fee, local taxes, etc.). 2. Quality Standards for Rooms: All rooms will include a high standard of hygiene, private bath with full toilet and shower facilities, hot and cold running water, clean linen on a daily basis, serviceable electricity, color television with cable, clock, and telephone. The rooms shall also be appropriately furnished with standard living supplies and facilities. All regular hotel guest facilities and amenities, to include the hotel business center and the spa/exercise facilities, shall be made available for conference participants free of charge as long as they are registered in the hotel. 3. Subject to room availability, the US Government may request additional rooms at the same rate quoted in response to the solicitation. 4. A Government Representative will identify those individuals on the guest list provided by the hotel whose rooms will be paid by the government, under this contract. All other rooms and services shall be the responsibility of the individual and the government will not be held liable. The US Government will not pay for telephone calls, mini-bar, room service, cell phones, and hotel charges other than those specifically provided for in this contract. It is highly recommended the hotel request a credit card or other form of security from such guests upon check-in to secure potential unauthorized charges. Charges not covered by the conference are to be resolved between the guests and the hotel. 5. The US Government will only pay for rooms and services actually used and any applicable penalties due to late cancellations for rooms specified in this contract. 6. Hotel Representative. The hotel shall provide a representative as a liaison for the conference. The hotel representative (HR) must be vested with the authority to resolve issues involving conference execution and payment as they arise. The HR will be available throughout the time period the hotel is in use by the Government. The hotel shall provide a list of on-call hotel points-of-contact, who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc). 7. Coffee Breaks: The hotel will provide buffet style refreshment breaks (during registration, mid-morning and afternoon) in close proximity to the main conference room and conference breakout rooms. Registration break shall consist of water, coffee, tea, and juice. Mid-Moring break shall consist of water, coffee, tea, juice, and an assortment of fruits, sweet rolls, donuts, and bagels with appropriate condiments. Afternoon break shall consist of water, coffee, tea, and sodas, and an assortment of cookies and/or brownies. Menu selections will be coordinated with the Government representative. Setup should be complete by the scheduled time coordinated and agreed to by a US Government representative and removed no later than 1 hour later. 8. Government Representative: The contractor will only take direction from the Contracting Officer or Government Representative. Purchases from unauthorized persons will result in the contractor not receiving payment for costs incurred. 9. Changes to the Contract: The only person authorized to make changes to the contract is the Contracting Officer. Failure to clear changes in contract with the Contracting Officer in advance of providing service will result in the Government not being responsible for the charges and non-payment to the Contractor. Accordingly, the Contracting Officer shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes in cost to the Government). The contractor will only take change orders from the Contracting Officer. Purchases or changes from unauthorized persons will result in the contractor not receiving payment for costs incurred. 10. Funds are not presently available for this contract. The Governments obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 11. In accordance with FAR 52.212-1(k), prospective awardee shall be registered and active in the CCR database prior to award. If the offeror does not become registered in the CCR database by the due date/time of quote, the Contracting Officer will proceed to award to the next otherwise successful registered offeror. Offerors may obtain information on registration at www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. 12. Quotes are due NLT 10:00 a.m. MST on 20 November 2008. Quotes may be mailed to: USPFO for Utah, Attention Linda Duvall, 12953 South Minuteman Drive, P.O. Box 2000, Draper, UT 84020-2000 or e-mailed to Linda.duvall@us.army.mil; facsimiles will not be accepted. All quotes must arrive at the place and by the time specified. All offers shall be clearly marked with the quotation number, offerors name and address, point of contact, phone number, fax number, and e-mail address (if available). 13. Quote must include: 1) Representations and Certifications or verify registered in Online Representations and Certifications Application (ORCA); 2) cost/price for each item listed on the Statement of Work (i.e. General Session, Food, etc.) to include the total amount for the event. Failure to provide the above listed items with your offer, may cause your offer to be considered non-responsive. 14. Questions may be e-mailed to the address above; no telephone calls will be accepted.
- Web Link
-
FedBizOpps Complete View
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- Place of Performance
- Address: USPFO for Utah P.O. Box 2000, Draper UT<br />
- Zip Code: 84020-2000<br />
- Zip Code: 84020-2000<br />
- Record
- SN01702967-W 20081112/081110214636-8ad9a0a4bab1e7eeaceb80940c674c25 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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