SOURCES SOUGHT
70 -- Request for Information.Automatic Test Result System (ATRS)
- Notice Date
- 11/4/2008
- Notice Type
- Sources Sought
- Contracting Office
- Department of the Army, U.S. Army Medical Research Acquisition Activity, U.S. Army Medical Research Acquisition Activity, US Army Medical Research Acquisition Activity, ATTN: MCMR-AAA, 820 Chandler Street, Frederick, MD 21702-5014
- ZIP Code
- 21702-5014
- Solicitation Number
- W81XWH-ATRSRFI
- Response Due
- 11/17/2008
- Archive Date
- 1/16/2009
- Point of Contact
- Pamela E. Nevels, 301-619-8802<br />
- Small Business Set-Aside
- N/A
- Description
- This Request for Information (RFI) is in accordance with the Federal Acquisition Regulation (FAR) clause 52.215-3 (OCT 1997) and is published only to encourage interested parties to gather information about commercially available products that meet or can be readily modified to meet the requirements discussed below. THIS IS NOT A REQUEST FOR PROPOSALS OR A REQUEST FOR QUOTATIONS; IT IS STRICTLY A REQUEST FOR INFORMATION (RFI). NEITHER UNSOLICITED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO THIS RFI. NO CONTRACT WILL BE AWARDED PURSUANT TO THIS ANNOUNCEMENT. 1. BACKGROUND: The Air Force Medical Evaluation Support Activity (AFMESA) is conducting market research on an ancillary test result reporting system (ATRS) for automated reporting of patient test results. Responses are due to this Request for Information (RFI) by Monday, November 17, 2008; 4:00:00 P.M. Eastern Standard Time (EST). 2. DISCLAIMER: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. At this time, questions concerning the composition and requirements for a future Request For Proposal (RFP), as well as those regarding the nature of the services to be performed under any future ancillary test reporting system initiative, will not be entertained. All interested, capable, and responsible sources that wish to respond to this RFI are encouraged to submit documentation on their specific capabilities. In addition to relevant and relative capability statements, past performance, and other information, the Government requests responses to provide, as a minimum, the following: 1) Title Page: The capability package must be assembled with a title page containing the following information: Company name, address, point of contact, telephone number, DUNS number, and business size please include any socioeconomic information. 2) Experience: Offeror to provide prior/current experience of similar size and scope, including contract number, organization supported, indicate whether a prime or subcontractor, contract value, and Government or commercial point of contact with current telephone number and E-mail address. Reponses to this RFI will not be returned. 3. BACKGROUND: Accrediting agencies, such as the Joint Commission and the Accreditation Association for Ambulatory Health Care (AAAHC), require timely patient notification of all clinically significant or abnormal test results; similarly, the Air Force Medical Service mandates that Air Force members be notified of all Periodic Health Assessment (PHA) test results. Automated test result retrieval systems can facilitate these requirements. A prompt and comprehensive ancillary test result reporting system is essential for optimal preventative care and application of appropriate therapeutic measures imperative to maintaining patient safety. This capability directly supports the 2008 Air Force Medical Service (AFMS) Capabilities Review and Risk Assessment Reports Focused Shortfall List where maintaining patient safety is the number one priority. This node comprises timeliness, accuracy, and thoroughness of records/documentation, staff communication, and a preventative approach to patient claims. Currently, individual notification by calling or mailing test result messages is a very time intensive process. Furthermore, because the priority is to notify patients on abnormal results, patients with normal results may not be notified in a timely manner, if at all. These performance gaps result in an AFMS ancillary test reporting process that is very inefficient, time-consuming, and sub-optimal in terms of patient safety standards which indicate that patient care is enhanced when patients are notified of test results in a timely manner. 4. REQUIREMENTS: The AFMS ATRS will provide an automated test result notification system that can operate from a website and through a toll free phone system. The capability should allow for a patient to be notified of available results and then be able to retrieve the test results by logging into a secure website or using a toll free phone number. The system should contact patients to remind them to get their results if they have not done so. It should also furnish a patient contact report to a provider on request. Having an application in place that allows staff to enter (or via interface) test results would save hours of time daily and free up staff for other essential patient care activities. 4A. SPECIFIC REQUIREMENTS: The following are the top-level requirement for the AFMS ATRS system. 1.The AFMS ATRS will provide a web-based system for ancillary test result notification. 2.The AFMS ATRS will provide an automated, toll-free, telephonic system for ancillary test result notification. 3.The system will be interoperable with other MHS software systems to include AHLTA and Composite Health Care System (CHCS). 4.The system will provide for the integrity of the data when the data is retrieved and used by the end-user and when it is accessed in a shared data environment through such techniques as a unique patient identifier, use of Public Key Infrastructure (PKI) enabling, and use of a secure web site. 5.The system will provide the capability to automatically send notifications of incomplete test results and send reminders for future tests. 6.The system will be capable of generating user defined reports such as no-shows for tests and patient notification reports. 7.The system will be compliant with current AF operating system and software requirements policy and run on a standard desktop configuration. 8.The system support must include initial and follow-on training along with appropriate training materials. 9.The system support must include a helpdesk support function. 10.The system shall be Net Ready and compliant with requirements levied by the Defense Information Assurance Certification and Accreditation Process (DIACAP), Health Information Portability and Accountability Act (HIPAA), and other sensitive data protections levied by the Privacy Act, Department of Defense, USAF, and AFMS directives. 11.Offeror to provide detail technical/functionality information concerning their system, warranty, maintenance information and estimated cost. 5. POINT OF CONTACT INFORMATION: Response to this RFI must be addressed to Contract Specialist Myrsonia Lutz, via E-mail ONLY at Myrsonia.Lutz@us.army.mil (limit up to 20 pages when printed). Response must be received by this office on or before 4:00:00 P.M. Eastern Standard Time (EST) local time on November 17, 2008. The Government will not pay for any information submitted, or for any costs associated with providing the information.
- Web Link
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- Place of Performance
- Address: US Army Medical Research Acquisition Activity ATTN: MCMR-AAA, 820 Chandler Street Frederick MD<br />
- Zip Code: 21702-5014<br />
- Zip Code: 21702-5014<br />
- Record
- SN01700547-W 20081106/081104215052-d1577be80c96215fe7b0488831863560 (fbodaily.com)
- Source
-
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