SOLICITATION NOTICE
G -- Sports Officials
- Notice Date
- 10/30/2008
- Notice Type
- Modification/Amendment
- NAICS
- 711219
— Other Spectator Sports
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 52 CONS - Spangdahlem, Spangdahlem AB, Unit 3910 Bldg 128, Spangdahlem AB, Germany, 09126-3910, United States
- ZIP Code
- 09126-3910
- Solicitation Number
- F3W3268219A001
- Archive Date
- 10/1/2008
- Point of Contact
- Anja Weber-Sabo,, Phone: (49) 6565 61 9232, Elisabeth Garza,, Phone: 011-49-6565619232
- E-Mail Address
-
anja.weber-sabo@spangdahlem.af.mil, elizabeth.garza@spangdahlem.af.mil
- Small Business Set-Aside
- N/A
- Description
- ******************************************************* THE REASON FOR THIS AMENDMENT IS TO CANCEL THE YOUTH SPORTS OFFICIALS PART OF THIS COMBINED SYNOPSIS/SOLICITATION. CLIN 0006 THROUGH 0011 ARE HEREBY CANCELLED AND WILL BE RESOLICITED AT A LATER TIME. THE CORRESPONDING STATEMENT OF WORK HAS BEEN REMOVED. ******************************************************** THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THE SOLICITATION NUMBER FOR THIS PROCUREMENT IS F3W3268219A001 AND THIS IS A REQUEST FOR QUOTATION (RFQ). THIS ANNOUNCEMENT WILL BE ISSUED AS A COMBINED SYNOPSIS/ SOLICITATION. THE RESULTING AWARD WILL BE A FIRM FIXED PRICE CONTRACT, THE AWARD WILL BE MADE BASED ON THE BEST VALUE TO THE GOVERNMENT. THIS IS AN END-OF-YEAR PROJECT AT THIS TIME FUNDING IS CURRENTLY UNAVAILABLE FOR THIS AWARD. THIS SOLICITATION MAY NOT RESULT IN A AWARD PENDING AVAILABILITY OF FUNDS BY 30 SEPTEMBER, 2008. THIS DOCUMENT INCORPORATES PROVISIONS AND CLAUSES IN EFFECT THROUGH THE FEDERAL ACQUISITION CIRCULAR 2005-26. ***************************************************************** CONTRACTOR IS REQUIRED TO PROVIDE THE FOLLOWING SERVICES: CLIN #0001 Sports Official for Intramural Basketball-135 games. CLIN #0002 Sports Official for Intramural Flag Football-100 games. CLIN #0003 Sports Official for Intramural Softball-160 games. CLIN #0004 Sports Official for Intramural Volleyball-100 games. CLIN #0005 Sports Official Clinics-4 clinics. **CANCELLED** CLIN #0006 Sports Official for Youth Center Basketball-44 games. **CANCELLED** CLIN #0007 Sports Official for Youth Center Indoor Soccer-30 games. **CANCELLED** CLIN #0008 Sports Official for Youth Wrestling-1 games. **CANCELLED** CLIN #0009 Sports Official for Youth Baseball/Softball-170 games. **CANCELLED** CLIN #0010 Sports Official for Youth Center Outdoor Soccer-62 games. **CANCELLED** CLIN #0011 Sports Official for Youth Center Initial Setup Fee per season for purchasing rule books, conduct training and establish schedule- 5 Each. ****************************************************************** ALL SERVICES LISTED IN THE CLINS ABOVE ARE FOR THE PERFORMANCE PERIOD OF 01 OCTOBER, 2008 THROUGH 30 SEPTEMBER, 2009. AND ALL CLINS ARE IN ACCORDANCE WITH THE STATEMENT OF WORK DETAILED BELOW ******************************************************************* STATEMENT OF WORK OFFICIALS, SCORERS & TIMERS FOR ADULT SPORTS PROGRAMS Spangdahlem AB, Germany 1 OCT 09-30 SEP 08 GENERAL Provide officials, scores and timers for the Sports Program in accordance with the following specifications: Contractor shall furnish Sports Association Certified Officials (para 3) for each scheduled sport to include intramural, varsity games and tournaments. Sports to be officiated are basketball, football, softball and volleyball. CONTRACTOR REQUIRED SERVICES 1. Contractor shall furnish Sports Association Certified officials (para 4) for each scheduled sport, to include regular and varsity games and tournaments. Sports to be officiated are basketball, football, softball and volleyball. 2. Officials are required to enforce all pertinent rules, local by-laws and safety requirements, with no deviations. These rules/By-laws are established for each officiated sport conducted, along with current Officials Association Rules established for each particular sport. 3. Official Association Rules are located in the following: Amateur Softball Association National Collegiate Athletic Association United States Volleyball Association National Touch and Flag Football Rules National Football League ADDITIONAL CONTRACTOR RESPONSIBILITIES 1. The contractor provides all personnel transportation, equipment, uniforms, tools, materials, supervision and other items necessary to perform intramural, varsity, and extramural sports officiating services as defined in this SOW. 2. Officials shall meet with the Fitness and Sports Director at least two weeks prior to the start of the scheduled sports to go over the specific rules and local by-laws governing the particular sports. A copy of the local by-laws will be provided to the contractor at the meeting. 3. Officials shall be in the proper location a minimum of 15 minutes prior to the scheduled game time and ready to officiate. 4. Officials shall wear required uniforms and have proper equipment in accordance with the rules governing the sport in which they are officiating. 5. Officials shall comply with the Air Force Safety regulations while officiating at Spangdahlem AB. 6. The contractor shall supply the Contracting Officer a list of all officials and their qualifications within 30 days after the contract is awarded. The Contracting Officer may reject any official deemed not qualified. All rejections, changes or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for dismissal. 7. Officials for outdoors sports shall have the sole responsibility for insuring outdoor lights are turned off and press boxes are properly secured prior to leaving the field of play. 8. The contractor or his designated representative shall coordinate setup and run officials clinics no later than a week prior to the start of each sport. Scorekeepers and timers will be included in these clinics. 9. If less than the full amount of officials required for a competition shows, the game or match may be postponed and played at a later date with no charge to the Government. 10. The contractor shall supply the Fitness and Sports Center with a complete roster of officials and scorekeepers names, duty phones, and home phone numbers prior to the start of each sport session. 11. The contractor shall provide the Fitness and Sports Center with a monthly schedule for officials and scorekeepers by the 1st of each month. 12. The athletic director reserves the right to critique each official and scorekeeper for performance. 13. When passes are required for non-government officials, the contractor provides appropriate point of contact (POC) names, passport and social security numbers no less than eight days prior to the scheduled event to the 52d Services Squadron Command Section so authorizations can be obtained. 14. The contractor provides a contract manager (commissioner) who is responsible for the performance of work. The Fitness and Sports Center will be notified immediately of any POC changes. The name of this person and an alternate will be designated in writing to the contracting office prior to the start of performance. The contractor is not allowed to participate as a player, coach, team manager, etc., in the sport they are officiating. Contractor evaluates officials during the season and provides training before each sport begins. If any deficiencies are noted, the contractor takes immediate action to correct the situation 15. The contractor ensures all game results are provided to the Intramural Program Director's office by 0800 the first duty day after contests. This includes providing scorebooks or score sheets with information recorded on the documents for the record keeping purposes. 16. The contractor must notify the Fitness and Sports Center by 1200 hours if for unforeseen reason the officials will not show up for scheduled games. If the contractor fails to notify the Fitness and Sports Center they will be charged monetary penalties equal to that days officials/scorekeepers pay. RESPONSIBILITIES OF THE GOVERNMENT 1. The Fitness and Sports Center shall provide all equipment and supplies necessary for teams to play each sport (balls, flags, score books, etc.) 2. Appropriate playing fields, the maintenance, repair and care of fields for facilities for competitions, meetings and clinics shall be provided by the Fitness and Sports Center. 3. The Fitness and Sports Center shall provide the contractor with a schedule of games at least two weeks in advanced of scheduled events. Tournament dates shall be coordinated with the officials as far in advance as possible, but no later than two days before the tournament. This schedule shall be subject to change by the government due to inclement weather, acts of God, or military related problems and commitments. This schedule shall include all pertinent information necessary. 4. The Fitness and Sports Center shall inform officials of any modifications to the rules/bylaws or change of schedule at least 24 hours in advance. 5. Officials shall be paid for forfeited games provided that they are at the game site at the scheduled start time. 6. Officials will not be paid for postponed games if notified prior to 1500 of the day that the competition by the Fitness and Sports Center. The Fitness and Sports Center shall notify the contractor of all postponed games. If a game or portion of a game must be replayed due to a valid protest on a rule misinterpretation, the officials will not be paid for that game. ******************************************************************* THE FOLLOWING ADDENDA IS PROVIDED TO THIS, THE QUOTATION SHALL BE SUBMITTED AND CONTAIN THE FOLLOWING INFORMATION. THE TIME SPECIFIED FOR RECEIPT OF OFFERS, NAME; ADDRESS; TELEHPHONE NUMBER OF OFFEROR; TERMS OF THE EXPRESSED WARRANTY; DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION AMENDMENTS. QUOTES MUST BE VAILD FOR 30 DAYS. OFFERORS THAT FAIL TO SUBMIT THE REQUIRED INFORMATION OR REJECT THE TERMS AND CONDITIONS OF THE SOLICITATION MAY BE EXCLUDED FROM CONSIDERATION. IF EQUAL ITEMS ARE PROPOSED, A COMPLETE SPECIFICATION SHEET IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL. CENTRAL CONTRACTOR REGISTRATION IS REQUIRED. ************************************************************************ THE FOLLOWING CLAUSES AND PROVISIONS APPLY TO THIS SOLICITATION AND ARE BY REFERENCE ONLY, BUT MAY BE VIEWED AND READ IN FULL TEXT AT HTTP://WWW.FARSITE.HILL.AF.MIL. 52.232-33, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration, 52.211-6 Brand Name or Equal, 52.212-4, Contract Terms and Conditions Commercial Items, 52.247-34, F.O.B. Destination, 52.233-3 Protest After Award, 52.212-5 (Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. 52.225-14, Inconsistency Between English Version and Translation of Contract, 52.252-2, Clauses Incorporated by Reference, 52.252-6, Authorized Deviations in Clauses. The clause at DFARS 252.212-7001 (DEV), Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable: DFARS 252.225-7014 Preference for Domestic Specialty Metals (JUN 2005), DFARS 252.247-7023 Transportation of Supplies by Sea (MAY 2000) and DFARS 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000). DFARS 252.225-7041 Correspondence in English, DFARS 252.225-7042 Authorization to Perform, DFARS 252.232-7003, Electronic Submission of Payment Requests, DFARS 252.232-7008, Assignment of Claims, DFARS 252.233-7001, Choice of Law ************************************************************************ SIGNED AND DATED QUOTES MUST BE SUBMITTED TO 52 CONS, UNIT 3910 BLDG 128, APO AE 09126, ATTN: SSgt JAMES MOORE, NOT LATER THAN 4:00 P.M. EST ON 15 SEPTEMBER, 2008. QUOTES WILL ALSO BE ACCEPTED BY FAX TO THE ATTENTION OF SSgt JAMES MOORE AT 011-49-656561-9106 OR VIA E-MAIL AT JAMES.MOORE@SPANGDAHLEM.AF.MIL
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=ca27c501afbcdc6501ccb6c6c35cf063&tab=core&_cview=1)
- Place of Performance
- Address: Spangdahlem AIr Base, Germany, Germany
- Record
- SN01698923-W 20081101/081030215730-ca27c501afbcdc6501ccb6c6c35cf063 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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