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FBO DAILY ISSUE OF OCTOBER 23, 2008 FBO #2523
SOLICITATION NOTICE

X -- Conference Services

Notice Date
10/21/2008
 
Notice Type
Presolicitation
 
NAICS
721110 — Hotels (except Casino Hotels) and Motels
 
Contracting Office
Social Security Administration, Office of Budget, Finance, and Management, SSA Region 6, 1301 Young Street, Room 550, Dallas, Texas, 75202-5433
 
ZIP Code
75202-5433
 
Solicitation Number
SSA-RFQ-R6-09-0001
 
Point of Contact
Linda Washeck,, Phone: 214-767-3233, Stephanie Pond,, Phone: 214-767-2368
 
E-Mail Address
linda.washeck@ssa.gov, stephanie.pond@ssa.gov
 
Small Business Set-Aside
N/A
 
Description
The Social Security Administration (SSA) has a requirement for a contractor to provide conference support services for a Leadership Symposium to be held in San Antonio, Texas which will include reception/registration space, conference meeting space, breakout rooms, audio visual services, AM/PM refreshment breaks, and two working lunches. This symposium/conference will be held for approximately 175 people from January 26-29, 2009 (Monday-Thursday). Sleeping rooms are not part of this acquisition, as attendees are responsible for making their own reservations for sleeping rooms. However, the facility must be able to accommodate 175 sleeping rooms for each night of the conference (Monday, Tuesday and Wednesday nights). The facility must be able to provide meeting room/ballroom space to accommodate 175 participants for plenary sessions, five soundproof breakout session rooms (each 740 sq. ft.) and audiovisual equipment to include LCD Projectors, screens, electrical cords, carts, wireless microphones, DI box, DVD/VCR player, and podium flipcharts, flipchart paper and markers. The facility must also provide full catering services for morning and afternoon breaks, one evening reception and two mandatory lunches. The facility must be located near restaurants within walking distance to accommodate guests. The facility must be in compliance with the basic safety and ADA requirements recorded in the Uniform Federal Accessibility Standards (UFAS, sections 4-9) and the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Facility must be FEMA approved. Prospective contractors shall be registered in the Central Contractor Registration database prior to award of a contract. Information regarding this registration can be found at http://www.ccr.gov. Offerors will be required to complete either a paper copy of the Representations and Certifications or may complete them online at http://www.orca.bpn.gov in responding to this requirement. This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 12 regarding the acquisition of commercial items. The acquisition is not set-aside. The North American Industry Code Classification System (NAICS) code is 721110. The solicitation number SSA-RFQ-R6-09-0001 will be available for downloading on or about October 28, 2008. No hard copies of the solicitation will be mailed.
 
Web Link
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=c9aa028405fff7838eaff53f8a239b77&tab=core&_cview=1)
 
Place of Performance
Address: San Antonio, TX, San Antonio, Texas, United States
 
Record
SN01694445-W 20081023/081021221028-c9aa028405fff7838eaff53f8a239b77 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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